Customer Service Rep II

Patterson Veterinary Supply; Columbus (OH); On-site; USD 23,000 - 30,000; Full time

Job summary

Patterson Veterinary Supply in Columbus, OH is seeking a Customer Service Representative II to assist internal and external customers with order entry and related support. You will work across multiple systems to process orders, quotes, returns, and monitor shipments with accuracy and professionalism.

The role requires strong communication, attention to detail, and proficiency with MS Office; veterinary experience is a plus.

Qualifications

• High School degree or equivalent required.
• Exceptional customer service and organizational skills.
• Accuracy and strong attention to detail.
• Effective verbal, written, and interpersonal communication skills.
• General computer proficiency including knowledge of MS Office.

Responsibilities

• Accurately process and ensure accuracy of customer transactions in order entry system such as orders, quotes, returns, etc.
• Maintain accurate customer and territory records, facility records, and document all customer interaction.
• Generation of reports
• Monitor scheduled shipment dates to ensure timely delivery.
• Adhere to regulatory guidelines per company, state, and federal policies.
• Understand Accounts Receivables policies and practices.
• Verify price and terms per standard procedures and customer profitability profiles.
• Multitask across multiple computer systems and platforms.
• Maintain knowledge of products, policies, and procedures.
• Develop strong relationships across business units and with customers and manufacturing partners.
• Provide impeccable customer service and sales support; respond to queries and solve problems promptly.
• Communicate pertinent information from customers to outside sales or management.
• Identify customer requirements and recommend products/solutions.
• May perform other duties as assigned.
• Upgrade telephone orders; promote new products; may place outbound calls to expand sales.

Skills

Customer service

Organizational skills

Attention to detail

Verbal and written communication

MS Office

Education

High School diploma or equivalent

Associate’s degree (preferred)

Tools

SAP or ERP systems

Job description

Job Summary

As a Patterson Veterinary Customer Service Representative II (CSR II), you are responsible for assisting internal and external customers and sales representatives with order entry with professionalism, skill, and expediency.

Essential Functions

To perform this job successfully, an employee must be able to perform each essential function satisfactorily, with or without reasonable accommodation. To request a reasonable accommodation, notify Human Resources or the manager who oversees the position.

Administrative

• Accurately process and ensure accuracy of customer transactions in order entry system such as orders, quotes, returns, etc.
• Maintain accurate customer and territory records, facility records, and document all customer interaction.
• Generation of reports
• Monitor scheduled shipment dates to ensure timely delivery.
• Accurately maintain and ensure regulatory guidelines are met according to Company, State, and Federal policies.
• Gain understanding of and adhere to Accounts Receivables policies and practices.
• Verify price and terms in accordance with standard procedures and customer profitability profiles.
• Multitask and work within multiple computer systems and communication platforms simultaneously.
• Maintain a current knowledge of company products, policies and procedures

Customer Support

• Develop strong working relationships across the business/functions, as well as with customers and manufacturing partners.
• Provide impeccable customer service and sales support; respond to customer queries, answer questions and solve problems in a timely fashion.
• Communicate any pertinent information received from customers to the outside sales representative or appropriate management.
• Identify customer requirements and expectations in order to recommend specific products and/or solutions.
• The Customer Service Representative may perform other duties as assigned

Additional Functions

• Upgrades telephone orders.
• Introducing and promoting new veterinary products during calls.
• May also place outbound calls to existing customers to identify and suggest additional products and increase sales and services.

Job Qualifications

Required Qualifications

• High School Degree or equivalent
• Exceptional customer service and organizational skills
• Accuracy and strong attention to detail
• Effective verbal, written, and interpersonal communication skills
• General computer proficiency including knowledge of MS Office

Preferred Qualifications

• Associate’s Degree or equivalent combination of education and experience.
• Experience in a veterinary clinic, animal hospital, or companion animal sett
• Proficiency in SAP or related ERP

Working Conditions

Physical Demands

• Operating a computer or other office devices for the majority of the workday
• May occasionally need to move packages up to 10 pounds such as office supplies or equipment
• Must be able to communicate with others in person, over the phone, and in writing.
• Must be able to understand and effectively exchange accurate information with others such as coworkers, customers and vendors
• Must be able to read and interpret various electronic and written documents.

Environmental Factors

This position is in an office environment in which team members occupy desks in assigned areas or at meeting/collaboration spaces within the building. The building’s primary work areas consist of desks, chairs, computers and other office equipment and devices for professional services.

Travel and On-Call

This position provides the opportunity for minimal travel (10%) in a local area for a sales ride-along or training opportunity.

The potential compensation range for this role is below. The final offer amount could exceed this range, based on various factors such as candidate location (geographical labor market), experience, and skills. $16.97 - $22.10