Customer Service Rep

Valley Services; San Jose, Northern (CA, KY); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Family-owned culture

Growth opportunities

Job summary

Valley Services in the Bay Area is seeking a Customer Service Representative who owns the customer experience from hello to resolution. You will handle calls and emails with warmth, input accurate service requests, and partner with Dispatch, Routing, Operations and Billing to deliver real answers, not transfers.

The ideal candidate brings calm, attention to detail, strong communication, and a proactive mindset to anticipate customer needs and maintain high service standards.

Qualifications

• Previous customer service, call center, dispatch, or administrative support experience.
• Experience in construction services, waste management, logistics, events, or similar industry is a plus but not required—will teach the business.
• Comfortable with Microsoft Office and able to learn new software quickly; CRM or field service software experience preferred.

Responsibilities

• Own the customer experience from first contact to resolution; stay with it until the customer is answered.
• Answer calls, emails, and messages promptly and warmly to ensure customers feel helped.
• Close the loop every time and document every interaction so the full story is clear.
• Anticipate what the customer will need next and take proactive steps to assist before being asked.
• Take and enter service requests, schedule changes, and account updates accurately the first time.
• Troubleshoot service issues and billing questions with urgency, collaborating with Dispatch, Routing, Operations, and Billing.
• Escalate complex or high-stakes situations with the full picture and a recommendation.
• Share customer trends and feedback with the team to improve service and processes.

Skills

Warmth & empathy

Communication

Problem solving

Multitasking

Attention to detail

Follow-through

Discretion

Spanish language

Tools

Microsoft Office

CRM software

Job description

Description

At Valley Services, most of our customers never meet the crew that serves them. They meet you. When someone calls about a delivery, a problem, or a job starting Monday, the voice on the other end of that phone is the whole company as far as they are concerned. That is what makes this role matter.

The Customer Service Representative is the first point of contact for our customers and the person who owns their experience from hello to resolved. This is not a script-reading, ticket-passing position. When a customer brings us a problem, it becomes your problem until it is solved — you find the answer, you follow it through, and you close the loop. As a growing, family-owned company serving construction sites, businesses, and events throughout the Bay Area, we are looking for someone who genuinely enjoys taking care of people.

Success in this role requires warmth, judgment, and follow-through. You will work closely with Dispatch, Routing, Operations, and Billing to get customers real answers — not transfers, not “someone will call you back.” The best people in this role do not just handle what is asked; they notice what the customer is going to need next and take care of it before they have to ask.

Key Responsibilities

Owning the Customer Experience

• Answer calls, emails, and messages promptly and warmly — every customer should feel like they reached someone who is glad to help.
• Own each customer request from first contact to resolution; when a question needs someone else’s help, you stay with it until the customer has an answer.
• Close the loop every time — no customer should ever have to call back to find out what happened.
• Anticipate what the customer will need next: the second unit for a bigger jobsite, the schedule change before a holiday, the pickup they forgot to arrange.
• Treat every customer, from a one-time weekend rental to our largest account, with the same care.

Orders, Accounts & Accuracy

• Take and enter new service requests, schedule changes, and account updates accurately the first time.
• Maintain accurate customer records, site details, access instructions, and special requirements — what you enter is what the driver sees and what the customer gets billed for.
• Confirm details with customers so expectations are clear before the truck rolls: what, where, when, and how much.
• Document every customer interaction so anyone picking up the account knows the full story.

Solving Problems & Recovering Service

• Troubleshoot service issues and billing questions with urgency, working directly with Dispatch, Routing, Operations, and Billing.
• Take ownership when something goes wrong: apologize sincerely, fix it quickly, and follow up to be sure the fix held.
• Turn frustrated customers into loyal ones — how we handle a problem is remembered longer than the problem itself.
• Escalate genuinely complex or high-stakes situations promptly, with the full picture and a recommendation.

Product Knowledge & Teamwork

• Know our services, pricing, and policies well enough to answer confidently rather than guess.
• Partner closely with Dispatch, Routing, Operations, and Billing — one team delivering one promise, with no silos and no finger-pointing.
• Share what you hear: customer trends, repeat complaints, and service gaps are the most valuable feedback in the company.
• Look for ways to make doing business with Valley Services simpler for the customer, and bring those ideas forward.

Why Join Valley Services?

At Valley Services, we are building more than a business — we are building a company known for exceptional service, operational excellence, and continuous improvement. We are family-owned, nearly forty years in, and the people here are treated like family. In this role, you are not one seat in a call queue — you are the voice of the company and the person our customers trust. If taking great care of people is something you are proud of, we would love to meet you.

Lives Our Core Values

• Attitude — approaches challenges with optimism, positivity, and determination.
• Excellence — strives for greatness in every task, no matter how small.
• Presentation — brings professionalism and attention to detail to create lasting positive impressions.
• On the Move — embraces continuous action, adaptability, growth, and innovation.

Experience

• Previous customer service, call center, dispatch, or administrative support experience.
• Experience in construction services, waste management, logistics, events, or a similar industry is a plus but not required — we will teach you our business.
• Comfortable with Microsoft Office and able to learn new software quickly; CRM or field service software experience preferred.
• Bilingual (Spanish) strongly preferred.

Skills & Qualifications

• Genuine warmth and patience, especially with a frustrated customer.
• Exceptional attention to detail and accuracy in both communication and data entry.
• Strong problem-solving skills and the initiative to find answers rather than pass them along.
• Ability to multitask and stay composed during high call and email volume.
• Excellent written and verbal communication skills.
• Strong organization and follow-through — nothing falls through the cracks.
• Discretion and confidentiality with customer and company information.

The Ideal Candidate

• Actually likes people, and it shows in the first ten seconds of a call.
• Owns the problem instead of routing it elsewhere.
• Follows through without being reminded.
• Stays calm and kind when the customer is neither.
• Notices what the customer will need next.
• Takes pride in getting the details right the first time.
• Would rather fix something than explain why it cannot be fixed.