Customer Operations Specialist

integer; Vincentown (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Parental leave after one year

Job summary

Integer is seeking a Customer Operations Specialist I to support internal and external customers with order management, quotes, and cross-functional collaboration with Sales, Planning, Quality and Operations.

The role emphasizes accuracy, speed, and clear communication to ensure customer advocacy, document control, and timely updates to customers. Strong Office skills and problem solving are essential.

Qualifications

• Bachelor’s degree in business or related field required.
• 2+ years in medical device or related field preferred.
• Strong communication and problem-solving skills.

Responsibilities

• Process customer orders and standard quotations using defined procedures.
• Coordinate with Sales, Planning, Quality and Operations to meet customer needs.
• Provide timely, accurate responses to routine inquiries.
• Support item setup, pricing, and revisions with documentation.
• Participate in audits and continuous improvement activities.

Skills

Customer service

Communication

Teamwork

Organization

Problem solving

Microsoft Office

Sales and service acumen

Customer support

Interpersonal skills

Attention to detail

Education

Bachelor’s degree in business or related field

Tools

Oracle

SAP

Job description

By living according to a common set of values, we create a culture that unifies, embraces the uniqueness we all bring to the company, and positions Integer for long-term success.

At Integer, our values are embedded in everything we do.

Customer

We focus on our customers’ success

Innovation

We create better solutions

Collaboration

We create success together

Inclusion

We always interact with others respectfully

Candor

We are open and honest with one another

Integrity

We do the right things and do things right

Job Title: Customer Operations Specialist I

Work Schedule - 8:00am to 5:00pm Monday to Friday

What you will do in this role:

The Customer Operations Specialist I performs assignments in a professional role that supports customer service activities for internal and external customers. Under the guidance and direction of colleagues and manager, this person will be knowledgeable of the site’s products, services and local processes and be able to use that understanding to provide solutions to customer requirements. This position will ensure advocacy for the customer and work closely with Operations, Planning, Engineering, Quality, Customer Success and Sales to provide solutions that fulfil our customers’ needs with speed, accuracy, and exceptional communication. he Customer Operations Specialist I applies general business knowledge developed through guidance or past experience to complete routine order management and communication tasks. Information is exchanged with customers and internal stakeholders through clear communication, asking questions, and checking for understanding. This position will be responsible for executing standard and repeat quoting for the site as well as order management for “factory direct” customers, interacting directly with their assigned “factory direct” customers as appropriate.

Accountabilities & Responsibilities:

• Adheres to Integer’s Values and all safety, environmental, security and quality requirements including, but not limited to: Quality Management Systems (QMS), Safety, Environmental and Security Management Systems, U.S. Food and Drug Administration (FDA) regulations, company policies and operating procedures, and other regulatory requirements.
• Receives instruction, guidance, and direction from senior team members and management while developing capabilities in customer communication and service delivery.
• Assists with processing customer orders, standard quotations, and order entry using defined procedures and tools.
• Supports customer communication by responding to routine inquiries and requests with guidance from others.
• Partners with more experienced Customer Operations Specialists and cross-functional teams (Sales, Planning, Quality, etc.) to meet customer requirements.
• Participates in meetings and training sessions to build product knowledge and understanding of site processes.
• Coordinates internally to help support lead time communication, expedite requests, and routine updates to customers.
• Contributes to standard metrics such as Quote Cycle Time and Order Acknowledgement Cycle Time by executing timely and accurate transactions.
• Assists with document and data collection needed for audits, business reviews, or reporting under the guidance of a senior team member.
• Supports the execution of customer requirements by helping ensure item setup, pricing, and revisions are documented and up to date.
• Participates in continuous improvement activities by identifying small process enhancements or opportunities to improve accuracy and responsiveness.
• May participate in customer visits or audits to observe and support customer engagement at the site level.
• Performs other duties as assigned.

Education & Experience:

• Minimum Education: Bachelor’s degree in business or a related field
• Minimum Experience: 2+ years of experience in medical device or related field

Knowledge & Skills:

• Special Skills:
• Sales and service acumen.
• Medical Device Manufacturing experience preferred.
• Experience reading and understanding design drawings and specifications preferred.
• Ability to communicate effectively across the organization throughout all levels both verbally and written.
• Ability to work independently as well as within a team.
• Demonstrated ability to be organized and adaptable to meet business deadlines in a dynamic environment.
• Customer focused, highly organized and able to manage multiple tasks simultaneously.
• Extreme responsiveness and resilient.
• Good problem solving skills.
• Strong computer skills (Microsoft Office products).

• Specialized Knowledge: Experience with Oracle and/or SAP is a plus

Our total rewards program is designed to attract, retain, and motivate associates to contribute to Integer’s success. Our compensation program includes base salary and a cash-based incentive program supporting our pay-for-performance philosophy. We provide a comprehensive benefits package with immediate eligibility including medical, dental, vision, disability, life insurance, and adoption benefits. Parental leave is available after one year. Optional employee-paid programs include supplemental life insurance, critical illness, hospital indemnity and accident insurance. Employees are immediately eligible to participate in the 401(k) plan with company matching contributions. We provide 80 hours (10 days) of company designated holidays per year plus an annual allotment of paid time off.

U.S. Applicants: Equal Opportunity Employer. In addition, veterans and individuals with disabilities are encouraged to apply.