Customer Operations Manager

Cascade Services; San Antonio (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

Cascade Services is seeking a Manager of Customer Operations to drive service improvements and coordinate with analysts to uncover sales opportunities. You will oversee budgeting, task delegation, and resolution of complex issues for a multi-site team.

You will establish performance metrics, lead training programs, and report insights to leadership on sales and retention trends, while guiding strategy based on industry dynamics and customer needs.

Qualifications

• Bachelor's degree preferred but not required; minimum of four years in a similar role.
• Minimum of 3 years management experience in a matrixed organization.
• Excellent oral, written, and interpersonal communication skills.
• Familiarity with CRM systems and project management software.

Responsibilities

• Lead customer operations and mentor a multi-site team.
• Coordinate with analysts to develop strategies and identify sales opportunities.
• Manage department budget and prepare reports for leadership.
• Develop training and quality assurance programs for staff.
• Liaise across departments to improve customer service and retention.

Skills

Leadership

Budgeting

Strategic planning

Communication

Customer service

Education

Bachelor's degree preferred

Tools

CRM systems

Project management tools

Job description

The Manager of Customer Operations is in charge of managing and improving customer service operations within the company. They coordinate with analysts to develop strategies, identify new sales opportunities, and implement improvements. They also manage the budget, delegate tasks, and handle complex issues for their aligned team members.

Essential Duties and Responsibilities

The essential functions include, but are not limited to, the following:

• Drafts, implements, and executes policies and procedures to facilitate a quality customer service experience with a focus on the ability to scale.
• Establishes performance metrics for customer service representatives.
• Establishes service levels and requirements for the department.
• Measures team performance; communicates goals and quotas to team; and encourages and motivates telemarketers as they work toward reaching their goals and quotas.
• Develops and implements methods to record, assess, and analyze customer feedback.
• Develops and implements training and quality assurance programs for new hires and experienced employees.
• Identifies and recommends, or acquires, updates and expansions to technology, equipment, and policies that may improve customer service and retention.
• Acts as a liaison between the customer service department and other departments in the company.
• Drafts and implements the department’s budget.
• Prepares and presents reports to Chief Marketing Officer for strategy recommendations focused on sales and retention data
• Understand industry trends, customer behavior, and market dynamics to guide the approach for sales
• Prioritize exceptional customer service. Understand customer needs, address concerns, and ensure a positive experience for callers.
• Lead, mentor and develop a multi-site team.
• Proficient in workforce management, understanding a call center environment, and streamlining processes for maximum efficiency.
• Mediate problems and disputes between dispatch/route service personnel and customers as needed
• Carrying out additional duties assigned

Supervisor Responsibilities of this Role

Oversees the Customer Service, Dispatch, and Inside Sales team of assigned businesses. Carries out supervisory responsibilities in accordance with organization policies and applicable laws. Responsibilities include staff selection, establishing expectations/goals, employee development, planning, assigning, and directing work; appraising performance; rewarding, and resolving employee concerns.

• Directly responsible for the teams in the respective area.
• Provides ongoing training to applicable staff to develop and encourage their technical and operational performance.
• Meets with appropriate staff on a timely basis for performance evaluations and communication of Company goals.

TheManager of Customer Operation’s success will be measured by many factors pertaining to the job, including, but not limitedto:

• Leadership:Demonstrated ability to lead others and get results through others.
• Planning– Ability to think ahead and plan over 1 to 3 months.
• Management– Ability to organize and manage multiple priorities.
• Procedure and Process– Champion the belief and adherence to procedures and processes.
• Problem analysis and problem resolution at both strategic and tactical levels.Commitment to Company values.

They will have primary responsibility KPIs set by the RegionalVP. A few examples may include:

• Average After Call Work Time
• Membership Business Growth
• Customer Callbacks

Minimum Qualifications

• Proficiency in financial management and Budgeting
• Familiarity with relevant software and tools, including project management and CRM systems.
• Business development skills with commercial clients
• Minimum of 3 years management experience in a matrixed organization
• Excellent oral, written, and interpersonal communication skills
• Bachelor’s degree preferred but not required; minimum of four years in a similar role.

Physical Demands and Work Environment Physical Demands:

• Sitting or standing for long periods of time
• Typing for long periods of time
• Ability to lift, push, and pull up to 50lbs.
• Talking on the telephone for long periods of time
  
  • Needs use of voice, eyesight both near and distance
• Normal Conditioned Office environment
• Occasional work in the field exposed to the elements.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.