Customer Operations Analyst

Flexcompute; Watertown (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation with equity

Medical, dental, and vision insurance

401(k) Contribution

Gym allowance

Friendly coworkers

Job summary

Flexcompute is seeking a Customer Operations Specialist in Watertown, MA to own provisioning and onboarding, ensuring customers gain access to the right products quickly and accurately. You will bridge Sales, Application Engineers, and customers, maintaining clean entitlements and driving first value.

This high-ownership role offers growth opportunities, with processes built where today little exists. Preference for US Citizens/Green Card holders for ITAR accounts.

Qualifications

• 1 to 3 years in a customer-facing, operations, or coordination role.
• Excellent organizational skills and attention to detail.
• Proficient in Excel or Google Sheets and quick to learn tools.
• Strong written and verbal communication with internal and external stakeholders.
• Self-starter with ownership mindset and ability to manage multiple tasks.

Responsibilities

• Own provisioning. Create, modify, and deprovision access across products, including seats, licenses, and credit entitlements, quickly and accurately.
• Own onboarding. Run the handoff from Sales to Operations to Application Engineers so every new customer has an owner, a checklist, and a clear path to first value.
• Keep access clean. Maintain accurate account records, entitlements, and contacts, and run regular audits so access always matches what each customer is entitled to.
• Partner across the business. Work closely with Sales, Application Engineers, and the Deal Desk so customers move smoothly from close to provisioning to billing.
• Be the frontline for access. First responder for access and entitlement requests, resolving what you can and escalating technical questions to the Application Engineers and Infrastructure team.
• Surface signals. Flag at-risk and expansion-ready accounts to Sales and Customer Success from usage and onboarding data.
• Improve the machine. Find the manual and error-prone steps in provisioning and onboarding and systematically remove them.
• Stay close to customers. Spend regular face time with customers through check-ins and account reviews to confirm they are getting value and that renewals stay on track, surfacing risks early to Account owners

Skills

Strong organizational skills

Attention to detail

Clear communication

Self-starter

Multitasking

Tools

HubSpot

Excel

Google Sheets

Job description

Flexcompute is a cutting-edge technology startup that specializes in ultra-fast simulation technology. Our products are utilized by companies in designing and optimizing technology products, with applications ranging from designing airplanes and cars to wind turbines and quantum computing chips. Our customer base includes both household names and startups in emerging industries. Our company was founded by world-renowned leaders in simulation technology from Stanford University and MIT. Backed by top VC firms, we are poised to disrupt the billion-dollar engineering simulation industry with our fast-growing trajectory.

About The Role

The Customer Operations Specialist owns provisioning and onboarding: getting every new customer access to the right products, seats, and entitlements quickly and correctly, and making sure they reach first value fast with no gaps. You are the operational bridge between Sales, our Application Engineers, and the customer, and the person who keeps access clean and accurate across the entire customer base.

This is a high-ownership role with real room to grow. You will help build and maintain processes where little exists today.

Preferred: US Citizen/Greencard holder (for ITAR Accounts)

What You'll Do

• Own provisioning. Create, modify, and deprovision access across products, including seats, licenses, and credit entitlements, quickly and accurately
• Own onboarding. Run the handoff from Sales to Operations to Application Engineers so every new customer has an owner, a checklist, and a clear path to first value
• Keep access clean. Maintain accurate account records, entitlements, and contacts, and run regular audits so access always matches what each customer is entitled to
• Partner across the business. Work closely with Sales, Application Engineers, and the Deal Desk so customers move smoothly from close to provisioning to billing
• Be the frontline for access. First responder for access and entitlement requests, resolving what you can and escalating technical questions to the Application Engineers and Infrastructure team
• Surface signals. Flag at-risk and expansion-ready accounts to Sales and Customer Success from usage and onboarding data
• Improve the machine. Find the manual and error-prone steps in provisioning and onboarding and systematically remove them
• Stay close to customers. Spend regular face time with customers through check-ins and account reviews to confirm they are getting value and that renewals stay on track, surfacing risks early to Account owners

Tools you'll work with

Day to day you'll work primarily in HubSpot (account records, onboarding stages, contacts), our product provisioning and admin consoles, and Excel / Google Sheets for tracking and audits. Comfort learning internal tools quickly and keeping data clean across systems is essential.

How success is measured: KPIs

The metrics you'll own and report on:

• Time-to-provision: time from signed deal to access granted
• Time-to-first-value: time from provisioning to the customer's first meaningful use
• Provisioning accuracy: share of provisioning actions completed with no errors or rework
• Onboarding completion: share of new customers completing onboarding within the agreed window
• Access-request resolution: share of access and entitlement requests resolved within SLA
• Entitlement accuracy: share of accounts whose access exactly matches entitlements at audit
• Handoff quality: share of deals that move from close to live with no dropped steps
• Renewal readiness: share of accounts with a recent customer touchpoint and no unaddressed risks ahead of renewal

Requirements

• 1 to 3 years in a customer-facing, operations, or coordination role (customer success, support, onboarding, sales operations, or similar)
• Strong organization and attention to detail; you rarely let things slip
• Comfortable in Excel or Google Sheets, and quick to pick up new software tools
• Clear, professional communication with both customers and internal teams
• A self-starter who takes ownership and follows through without being chased
• Comfortable juggling many small tasks and deadlines at once

Nice to haves

• Experience with HubSpot or another CRM
• Exposure to SaaS onboarding, provisioning, or customer success operations
• Familiarity with AI tools for organizing work and automating repetitive tasks
• Interest in, or exposure to, technical, engineering, or scientific products
• Experience documenting or improving a process

Benefits

• Competitive compensation with equity of a fast-growing startup
• Medical, dental, and vision health insurance
• 401(k) Contribution
• Gym allowance
• Friendly, thoughtful, and intelligent coworkers