Customer Experience Specialist I

ATCC; Virginia, Manassas (MN, VA); Remote; USD 43,000 - 50,000; Full time

Job summary

An established industry player is seeking a Customer Experience Specialist I to enhance customer satisfaction through exceptional support. This remote role requires a proactive individual to manage inquiries and orders while ensuring a seamless customer experience. You will play a vital role in supporting the scientific community by providing reliable assistance and solutions. Join a mission-driven organization that values your contributions and offers opportunities for growth, all while making a significant impact on global health and science.

Benefits

Comprehensive Medical Coverage

Paid Holidays and PTO

Fitness Subsidies

401(a) Retirement Plan

403(b) Retirement Plan

Employee Assistance Program

Life Insurance

Disability Insurance

Corporate Bonus Program

Pet Insurance

Qualifications

• High school diploma and 2-5 years' experience in customer service.
• Excellent verbal and written communication skills required.

Responsibilities

• Respond to customer inquiries via phone, email, and chat.
• Process orders and maintain professionalism in all interactions.

Skills

Verbal Communication

Written Communication

Problem-Solving

Attention to Detail

Customer Service

CRM Software

ERP Systems

Multi-tasking

Education

High School Diploma

2-5 Years Customer Service Experience

Tools

CRM Systems

Phone Systems

Job description

Customer Experience Specialist I

Job Locations

US-VA-Manassas

Role Type

remote

Department

Hidden (101479)

Job ID

2025-3958

Overview

Ready to shape the future of science and global health? ATCC, a leading nonprofit biological resources and standards organization, is seeking a Customer Experience Specialist I to work remotely. In this role, you will be the primary point of contact for our domestic customers, providing exceptional support through phone calls, emails, and online chat. This position involves handling a variety of tasks, including distribution, order, permit, and website support, as well as addressing general inquiries and basic product questions. Your contribution is crucial in ensuring a seamless and positive experience for our customers.

Join ATCC and be part of a team that supports the global scientific community with trusted, authenticated biological materials.

Local candidates highly preferred. This is a remote role that requires a site visit to Manassas, VA one day per quarter. Prior customer experience required, ideally taking calls in a fast-paced environment with good attention to detail. Background in life sciences or biology is a plus but not required.

Responsibilities

Customer Support and Interaction: Respond to inbound customer inquiries via phone, email, and website contact forms or chat. Process orders across various channels, such as phone, email, website, robotic process automation (RPA), or eProcurement. Maintain a high level of professionalism and empathy in all customer interactions, striving to exceed customer expectations and promote satisfaction.
• Order and Distribution Management: Provide domestic distribution support, processing orders and addressing inquiries related to permit requirements, shipping, order tracking, accounts, cancellations, and credits/debits. Elevate more complex orders and inquiries to the Customer Experience Specialist III as needed. Record customer inquiries and issues in a system to leverage for further data reviews and potential product and/or process improvements with cross-functional teams.
• Product and Resource Utilization: Provide support for basic product inquiries, utilizing readily available resources such as website information, product documentation, and training materials. Utilize scripts, procedures, training materials, and other resources to recommend solutions. Escalate to the Customer Experience Specialist III when the training materials or guides do not adequately support customer inquiries or require updates.

Qualifications

• High school diploma and 2-5 years' experience or equivalent experience. Previous experience in customer service or a related field is preferred.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and attention to detail.
• Proficiency in using CRM, ERP, and phone systems.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Familiarity with using various communication channels, including phone, email, and chat.
• Basic understanding of product documentation and training materials.
• Competence in using scripts, procedures, and training resources to recommend solutions.
• High level of professionalism and empathy in customer interactions.
• Strong organizational skills and the ability to work collaboratively with cross-functional teams.
• Commitment to continuous learning and improvement in product knowledge and customer service skills.
• Ability to adhere to established quality, productivity, and issue resolution strategies.
• Willingness to stay up to date on current products, services, policies, terms, and conditions within the organization.
• Flexibility to elevate complex inquiries to higher-level specialists as needed.

Benefits

The expected salary range for this position is $43,000 to $50,000 annually. Actual compensation will be determined based on experience and qualifications as well as internal equity and alignment with market data. In addition to base salary, this role may be eligible for additional incentive compensation including regular merit increases and the corporate bonus program.

We Invest in You

• Health & Wellness:
  • Comprehensive medical coverage and company paid Life Insurance, Disability Insurance & AD&D
  • Work life balance with Paid Holidays and PTO
  • Fitness and cell phone subsidies, and additional benefits such as Aflac, legal services, and pet insurance
  • Employee Assistance Program offering around-the-clock counseling
• Financial security:
  • 401(a) (6% employer contribution) and 403(b) (2% match) retirement plans
  • Exceptional career advancement opportunities, recognition, and rewards
  • Corporate bonus program
• Mission Focused:
  • Non-profit organization supporting critical life science research
  • We give scientists the tools they need to make discoveries that improve and save lives
  • Contribute to community involvement and social responsibility

Join ATCC, where we fuel your success, well-being, and development. We're a mission-focused non-profit Equal Opportunity Employer, celebrating a century of supporting global public health. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Shape the future of science with us.