Customer Experience Representative

Riverbend Industries Inc; Chicago (IL); On-site; USD 26,174 - 30,307; Full time

Job summary

Riverbend Industries Inc in Chicago, IL is seeking a Customer Experience Representative to support customers and the sales team through daily interactions and transactions related to sales orders. The role focuses on increasing long-term customers by delivering exceptional service, resolving issues, and supporting distributors and e-commerce partners.

You will manage B2C inbound calls, handle purchases in NetSuite/CRM, assist with back‑office duties, and travel up to 5% for local events.

Qualifications

• High School Diploma required.
• Bachelor’s Degree preferred in a related field.
• Experience with NetSuite and CRM systems.
• Familiarity with freight logistics is a plus.
• Experience in the construction industry is a plus.

Responsibilities

• Field inbound calls and emails, manage customer inquiries.
• Process purchase orders and sales orders accurately.
• Track large orders and rush requests.
• Support distributors and e-commerce partners with marketing resources.
• Maintain customer data in NetSuite and CRM.
• Assist with back‑office duties to support the sales team.

Skills

Customer service

CRM proficiency

ERP experience

Verbal & written communication

Time management

Education

High School Diploma

Bachelor’s Degree preferred

Tools

NetSuite

Paylocity

Microsoft Office

Job description

Summary

The Customer Experience Representative is responsible for supporting customers and the sales team through daily interactions and transactions related to sales orders. The mission for this role is to increase the number of long-term customers by (a) providing exceptional service and support for each sales transaction, (b) solving problems and work to resolve issues when they arise, (c) supporting wholesale distributors and e-commerce partners with marketing resources to keep our products top of mind, and (d) being the primary person to manage B2C inbound calls. This individual will act as an initial point of contact for HVAC distributors, roofing distributors, property managers, licensed contractors, and direct consumers. This role is focused on gaining efficiencies and accuracy in the sales transaction process, getting to know the individual accounts and their ordering patterns, and support the sales team with back‑office duties. The person must grasp a practical and technical understanding of our products and must convey these details clearly. Must be proficient in CRM and ERP systems. Some local travel and/or trade‑show work may be involved, as well as presentation abilities for locally hosted events.

Primary Responsibilities

• Field inbound calls and email inquiries, and manage customers and inquiries effectively
• Accurately and efficiently process purchase orders, phone orders, and email orders
• Track and follow‑up on large orders and rush requests
• Connecting licensed contractors with their current suppliers (if avail) with whom we do business
• Support mature products sold directly and indirectly while driving adaptation to newer SKUs
• Comprehend various customer categories and price points
• Initiate the returns process with operations, and follow up through to completion
• Demonstrate a proficiency in ERP and CRM software by maintaining accurate customer and contact data in NetSuite
• Make decisions starting with the customer experience first… listen to the customer!
• Provide the VOC to the Marketing Department to develop resources that improve our CX
• Champion a “best in class” onboarding process with new accounts (direct and indirect), including consistent follow‑up contact (100‑day plan)
• Contact current stocking customers regularly
• Maintain Store Locator data and corresponding contacts
• Create efficiencies in customer order patterns that optimize freight logistics and costs

Education, Experience, and Qualifications

• Minimum
  • High School Diploma
  • sales/business/marketing education a plus
• Preferred
  • Bachelor’s Degree
  • Familiar with freight logistics and shipping efficiencies
  • Previous experience in the construction industry is a plus
  • Knowledge in supporting dealer distribution networks is a plus
  • Experience with NetSuite is a plus

Skills & Characteristics

• Exceptional verbal and written communication skills. . . we want a People Person!
• Communicate effectively with customers and staff
• Result‑oriented, high energy, and self‑motivated
• Works well in an environment that prioritizes relationships, empowerment, synergy, transparency, and improvement (our core values)
• Enthusiasm for learning the business, the people, and the strategy in order to deliver the most value to the customer and our organization
• Willingness to collaborate with internal and external partners to achieve desired outcomes
• Comfort building relationships at all levels and demonstrating professional compassion
• Strong comfort with digital tools like CRMs, ERPs (NetSuite), and HR systems (Paylocity)
• Skilled user in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams)

Physical Requirements

• Ability to travel up to <5% of the time
• Ability to remain seated for extended periods of time
• Ability to stand, walk, kneel, squat, climb, and navigate throughout jobsites and manufacturing plants
• Ability to safely lift and move objects up to seventy‑five (75) lbs over short distances

Outcomes

• Increase order efficiency with 95% accuracy.
• Inbound call support so that the phone is answered before the 5th ring.
• Engage new accounts within 2 business days to make them feel welcome and very familiar with our processes for conducting business.
• Supporting the sales team by providing customer updates and executing preparation and shipment of marketing materials, etc., as needed.

$19 - $22 Sales