Customer Experience Operations Specialist

Osano, Inc.; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Osano, Inc. is seeking a Customer Experience Operations Specialist to enhance and scale the self-service experience. You will analyze how customers engage with our product, identify friction, and help turn insights into scalable solutions that improve adoption and customer success.

The role suits someone curious and analytical, comfortable with data, and capable of troubleshooting basic issues while collaborating with Product and Customer Success teams to refine onboarding and ongoing engagement.

Qualifications

• Curious, analytical mindset with interest in data-driven improvements.
• Ability to work with customer data, metrics, and trends to inform actions.
• Comfortable learning new software for analytics, adoption, and reporting.
• Willingness to troubleshoot basic issues and escalate when needed.
• Interest in scalable, repeatable solutions for onboarding and retention.

Responsibilities

• Support self-service onboarding by answering questions and guiding users.
• Track onboarding challenges and recurring issues to identify patterns.
• Monitor self-service metrics like signups, activation, and retention.
• Analyze customer and product data to identify where users get stuck.
• Help build scalable customer programs and automated outreach.

Skills

Customer analytics

Data analysis

Pattern recognition

Troubleshooting

Product adoption

Reporting tools

Education

Bachelor’s degree or equivalent in Business/IS/Data Analytics/Marketing/Communications

Tools

Userpilot

Pendo

Heap

Zendesk

Intercom

HubSpot

Job description

About Osano

Osano is an innovative B-Corporation built around a simple belief: privacy is a fundamental right. Since day one, we’ve been focused on giving modern enterprises the ability to innovate quickly, stay competitive, and earn customer trust by respecting data privacy and complying with consent guidelines. Our products help organizations operate confidently in a rapidly evolving regulatory and technological landscape.

About Osano

Osano is an innovative B-Corporation built around a simple belief: privacy is a fundamental right. Since day one, we’ve been focused on giving modern enterprises the ability to innovate quickly, stay competitive, and earn customer trust by respecting data privacy and complying with consent guidelines. Our products help organizations operate confidently in a rapidly evolving regulatory and technological landscape.

About the Role

Job Description

As a Customer Experience Operations Specialist, you'll help improve and scale Osano's self-service customer experience by understanding how customers engage with our product, identifying patterns and areas of friction, and helping turn those insights into solutions that improve adoption and customer success.

This role is ideal for someone who is naturally curious, analytical, and comfortable with technology. You’ll look at customer behavior and data, ask questions about what’s working and what isn’t, and help form hypotheses about how we can improve the customer journey at scale. You’ll also support customers through basic troubleshooting and use customer experience and analytics tools to better understand how customers interact with Osano.

The Role

• Support self-service customers throughout onboarding by answering common product questions, providing guidance, and helping troubleshoot basic technical issues.
• Track common customer questions, onboarding challenges, and recurring issues to help identify patterns and opportunities to improve the customer experience.
• Monitor self-service and PLG metrics such as signups, activation, implementation progress, product usage, go-live, and retention.
• Assist with analyzing customer and product data to understand where customers get stuck, what behaviors lead to success, and where additional support may be needed.
• Help build and test scalable customer programs, including automated outreach, in-product guidance, customer education, and other adoption initiatives.
• Use tools such as Userpilot, Pendo, Heap, or similar platforms to learn how customers interact with the product and support reporting on customer behavior.
• Maintain and improve self-service resources, customer communications, internal documentation, and process guides.
• Identify customer trends, potential churn risks, and upgrade opportunities and share findings with Customer Experience, Product, and other internal teams.
• Partner across Customer Success, Support, Implementation, and Product on projects that improve onboarding, adoption, and the overall self-service customer journey.
• Support additional Customer Experience operations and reporting projects as the self-service program grows.

About You

• Early in your career and excited to build experience at the intersection of Customer Experience, technology, data, and operations.
• Naturally curious and analytical — when you see a customer problem or unexpected behavior, your instinct is to dig deeper, look for patterns, and understand the “why” behind it.
• Comfortable working with data and metrics to identify trends, form hypotheses, and help determine what actions could improve the customer experience.
• Technically curious and comfortable learning new software, including customer analytics, product adoption, and reporting tools.
• Confident troubleshooting basic technical issues and willing to investigate a problem before escalating it.
• Interested in finding scalable solutions rather than solving the same customer problem one at a time.
• Strong written and verbal communicator who can turn customer feedback, trends, and data into clear takeaways for others.
• Detail-oriented and organized, with the ability to manage multiple priorities and follow through on projects.
• Comfortable working independently, experimenting with new approaches, and asking thoughtful questions when needed.
• Customer-focused, with an interest in understanding what drives successful onboarding, adoption, retention, and long-term customer value.

Nice to Have

• Bachelor’s degree or equivalent experience in Business, Information Systems, Data Analytics, Marketing, Communications, or a related field.
• Experience working with data through coursework, internships, projects, or previous roles.
• Familiarity with SaaS products or an interest in how software companies use customer and product data to improve the user experience.
• Exposure to tools such as Userpilot, Pendo, Heap, Zendesk, Intercom, HubSpot, or similar platforms.
• Basic experience with reporting, dashboards, spreadsheets, or data visualization.
• Interest in Customer Experience Operations, Customer Success Operations, Product-Led Growth, or a similar career path.

A Bit More About Osano

Osano is a leading data privacy platform that helps organizations quickly and confidently comply with laws like GDPR, CCPA, and other global privacy regulations. From consent management to vendor risk monitoring, Osano makes complex privacy tasks refreshingly simple, so companies can focus on what they do best, while we handle the rest.

We’re backed by top-tier investors including Baird Capital, Jump Capital, and LiveOak, and we’re scaling fast with a multi-year runway and ambitious growth plans. We’ve also been recognized as a Great Place to Work for four years running, with 97% of employees saying Osano is a great place to work.

As we grow, we're looking for individuals who lean into modern technologies and smarter systems to drive efficiency, clarity, and speed; both in our product and in how we operate. If you're excited by the idea of helping build a high-growth, privacy-first company that embraces thoughtful automation, emerging tech, and intentional collaboration, we’d love to hear from you.

Osano is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by applicable law.