Customer Experience Associate

Natera; United States; Remote; USD 25,000 - 29,000; Full time

Job summary

Natera is seeking a Customer Experience Associate to work with medical professionals, patients, and partners across domestic and international channels. You will assist with test sample processing, communicate test status, and support account setup and order tracking.

This role requires strong customer service skills, HIPAA awareness, and proficiency with Microsoft Office and Google Suite. Remote USA work is available with opportunities to mentor new staff and collaborate with cross-functional

Qualifications

• Experience in customer service strongly preferred.
• Ability to handle inquiries within established protocols.

Responsibilities

• Interact with internal and external customers via phone and electronic channels.
• Obtain and evaluate information to handle inquiries and complaints.
• Document customer interactions and follow up actions.
• Support sales with account updates and order processing.
• Triage and route issues to appropriate teams.

Skills

Customer service principles

Phone support

Written communication

HIPAA/privacy

Microsoft Office

Google Suite

Detail orientation

Professionalism

Education

High School degree or equivalent

Undergraduate degree or certification

Tools

Salesforce CRM

LIMS

Twilio

Job description

Customer Experience Associate reports to Customer Experience Supervisor and will work directly with Natera’s internal and external, domestic and international customers consisting of medical professionals, patients, laboratory personnel, channel partners, supply chain personnel, and sales by assisting across a wide range of interactions.

PRIMARY RESPONSIBILITIES

• Deals directly with internal and external customers via telephone and electronic channels to obtain missing information needed for processing of submitted test samples based on assigned region. Necessary information includes:
• Patient contact and health information
• Physician and Clinic information
• Billing information or medical insurance information
• Requested tests to be processed
• Deals directly with internal and external customers via telephone and electronic channels to:
• Communicate test status per protocol to respective customers
• Resend and/or request the resending of issued test results
• Schedule requests for mobile phlebotomy
• Support and/or triage respective customer technical issues
• Triage and/or schedule clinical inquiries to/for Genetic Counseling staff
• Supports Sales team processing the following account requests
• Account Set Up and changes
• Placing kit/supply orders
• Processing orders for pre-filled requisitions
• Tracking orders
• Respond promptly to internal and external customer inquiries and complaints regarding missing and delayed test samples, results reports, and other relevant inquiries
• Obtain and evaluate all relevant information to handle inquiries and complaints
• Perform customer verifications
• Direct or escape requests and unresolvable issues as needed
• Manage customers' accounts, document all customer interactions, communications, actions taken, and follow ups
• Familiarity with all genetic tests performed by Natera, including samples needed, TAT to results, all required patient health information, proper completion of request forms, and required waivers.
• Assists with mentoring and training new employees
• Other duties may be assigned to meet business needs
• Employee will have working knowledge of HIPAA policy and procedures and must comply with Natera policies in handling and protecting patient privacy.
• This role works with PHI on a regular basis both in paper and electronic form and have an access to various technologies to access PHI (paper and electronic) in order to perform the job
• Must maintain a current status on Natera training requirements.

QUALIFICATIONS

• High School degree or equivalent required;
• Two- or Four-year undergraduate degree or certification preferred;
• At least 2 years prior customer service experience;
• Multi-lingual skills are a strong plus

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of customer service principles and practices
• Ability to analyze, upscale, or resolve customer questions within established protocols
• Must be adaptable. Show perseverance and engagement through regular change.
• Experienced with both phone and written customer support
• Knowledge of administrative procedures and protocols
• Knowledge of numeric, verbal, and written language applications
• Intermediate proficiency with Microsoft Office and Google Suite apps (drive, Gmail, g-docs, g-sheets)
• Excellence in attention to detail and organization skills
• Ability to maintain professionalism when communicating with customers

Preferred Skills and Experience

• Experience with Salesforce CRM platform, LIMS, Twilio or other virtual telephony/communication platform
• Data gathering, sorting, maintenance, and analysis

The pay range is listed and actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

Remote USA

$18 - $21 USD

OUR OPPORTUNITY

Natera™ is a global leader in cell-free DNA (cfDNA) testing, dedicated to oncology, women’s health, and organ health. Our aim is to make personalized genetic testing and diagnostics part of the standard of care to protect health and enable earlier and more targeted interventions that lead to longer, healthier lives.

The Natera team consists of highly dedicated statisticians, geneticists, doctors, laboratory scientists, business professionals, software engineers and many other professionals from world-class institutions, who care deeply for our work and each other. When you join Natera, you’ll work hard and grow quickly. Working alongside the elite of the industry, you’ll be stretched and challenged, and take pride in being part of a company that is changing the landscape of genetic disease management.

WHAT WE OFFER

Competitive Benefits - Employee benefits include comprehensive medical, dental, vision, life and disability plans for eligible employees and their dependents. Additionally, Natera employees and their immediate families receive free testing in addition to fertility care benefits. Other benefits include pregnancy and baby bonding leave, 401k benefits, commuter benefits and much more. We also offer a generous employee referral program!

Natera is proud to be an Equal Opportunity Employer. We are committed to ensuring a diverse and inclusive workplace environment, and welcome people of different backgrounds, experiences, abilities and perspectives. Inclusive collaboration benefits our employees, our community and our patients, and is critical to our mission of changing the management of disease worldwide.

All qualified applicants are encouraged to apply, and will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, disability or any other legally protected status. We also consider qualified applicants regardless of criminal histories, consistent with applicable laws.

If you are based in California, we encourage you to read this important information for California residents.

Natera values transparency and fair hiring practices. Disclosure of a family relationship does not automatically disqualify you from employment. This information helps us comply with our internal policies on conflicts of interest and reporting structures.