Customer Data Coordinator

DCC Propane, LLC; De Motte (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

The Customer Data Coordinator at DCC Propane, LLC will support the Customer Service team by ensuring accurate data entry, up-to-date contact records, and timely batch posting daily. This role also handles new account setup, file maintenance, monthly reporting and office administration, with on-site presence required.

Ideal candidates have a high school diploma or GED, 3+ years in an office setting, and experience in customer service or inside sales.

Qualifications

• High school diploma / GED is required.
• Minimum of 3 years of experience in an office environment preferred.
• Customer service or inside sales experience preferred.

Responsibilities

• Provide exemplary customer service to residential and commercial customers, including phone and in-person interactions.
• Enter and maintain accurate customer data, update contact information, and post daily handheld batches.
• Run daily and month-end reports; assist with year-end reporting and general office administration.
• Coordinate residential collections and handle billing inquiries within targeted metrics.

Skills

Customer service

Organization

Communication

MS Office

Time management

Dependable

Follow directions

Team collaboration

Safety awareness

Education

High school diploma / GED

Tools

MS Office

Job description

The Customer Data Coordinator must be skilled in performing all of the duties of a Customer Service Representative and will provide exemplary customer service to customers. This role provides back-up to the Customer Service Representative role to cover the office during busy times or PTO on an as needed basis. This role is responsible for ensuring customer data is entered accurately and in a timely manner, along with ensuring customer contact data is current. Duties include uploading, proving and posting handheld batches on a daily basis. Performing new customer account set-up and file maintenance. This role includes monthly reporting, as well as office administration responsibilities and assisting with special projects as assigned. This role requires daily onsite presence in a local office.

Duties and Responsibilities

• Customer Service - The primary responsibility for all members of the customer service team is to provide exceptional customer service to all customers, both residential and commercial through both phone and personal contact. In some offices where there may not be an assigned CSR, the CDC provides customer service to walk-in customers, in order to do this, the CDC must be knowledgeable of product and service offerings and able to explain such offerings to customers. In addition to describing product offerings, this role will actively upsell or cross-sell when appropriate. This includes order taking, transaction processing, and resolving or escalating customer inquiries and/or complaints as needed. May need to determine if service requests are within the scope of work performed.
• Data Entry and Record-Keeping - CDCs are responsible to upload, prove and post handheld batches prior to 10:00am on a daily basis. Following the completion of that task, the CDCs are responsible to enter and prove sales/receipt batches, as well as process payments and maintain customer accounts. Accurate and timely timecard entry, including processing and confirmation of hours worked for local team members upon request.
• Reporting and Auditing - Run and complete paperwork on a daily basis, coordinate month-end reporting for assigned locations and assist with year-end reporting on an as-needed basis.
• Residential Collections - Coordinate and perform residential collections and handle billing inquiries while keeping residential A/R within targeted metrics.

Qualifications

• Ability to provide excellent customer service and build rapport with customers.
• Exercise solid organizational and communication skills.
• Good phone skills and computer literacy (MS Office).
• Ability to work independently and effectively manage time.
• Must be dependable with a stable work history.
• Ability to follow verbal and written directions.
• Ability to maintain stability under pressure and be flexible and willing to modify plans and behavior when necessary.
• Effectively collaborate with leadership and employees to establish goals and standards.
• Demonstrate a strong commitment to customer service and safety.
• Ability to be a positive representative of the Company both internally and externally.
• Ability to work with respect and cooperation at all times with fellow employees and customers.

Experience / Education

• High school diploma / GED is required.
• Minimum of 3 years of experience in an office environment preferred.
• Customer service or inside sales experience preferred.

Travel

Local Travel only.

Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this Job, the employee is regularly required to:
  • Sit for extended periods of time, stand, walk, bend, crouch, squat, and twist on occasion.
  • Perform light lifting of supplies and materials from time to time.
  • Communicate with and exchange information verbally and in writing.
  • Move about in an office environment.
  • Work using repetitive motion.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Work requires physical efforts associated with using the computer and phones to access information.

Working Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly in an office environment.
• Regularly interrupted to meet the needs and requests of fellow employees and/or customers.
• Regularly required to manage a number of tasks at one time.
• Regularly experience a busy environment that will require excellent organizational and time and stress management skills.
• Regularly exposed to sensory demands due to excessive computer use.
• The noise level in the work environment is usually moderate.

This position is required to be performed at the work site during regularly scheduled hours. Physical presence at the work site is required.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.