CUSTOMER CARE SPECIALIST

GHP Management Corporation; Ontario (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

GHP Management Corporation is seeking a Customer Care Specialist to serve as the first point of contact for residents onsite, delivering an exceptional living experience and building a sense of community. In this full-time, on-site role, you will handle inquiries, move-in and renewal processes, coordinate service requests, host community events, and support retention through proactive resident relations.

Candidates should have 1–3 years in customer relations, strong communication, and basic

Qualifications

• High school diploma or equivalent experience.
• 1–3 years’ experience in customer relations within Property Management or similar industry and/or 2–3 years combination of customer relations in retail, hospitality property management preferred.
• Knowledge of Fair Housing preferred.
• General computer skills required.

Responsibilities

• Act as first level of contact for all resident inquiries, service requests and concerns.
• Create a sense of community and an outstanding living experience for residents.
• Resolution driven and promotes positive, proactive resident relations.
• Mediate residents’ conflicts and provide recommended alternative solutions to management for consideration.
• Efficiently handle resident requests and complaints.
• Contribute to resident retention through service delivery and participation in resident events and resident outreach.
• Assist with inquiries including move-in process, resident requests, follow-up, administration, renewal process and move-out process.
• Plan and host community events.
• Utilize social media outlets to engage residents as assigned.
• Contribute to the renewal process by presenting renewal options to residents.

Skills

Customer service

Communication

Multitasking

Teamwork

Computer skills

Fair Housing knowledge

Education

High school diploma

Job description

As the Customer Care Specialist, you will play a crucial role at GHP. Your mission will be to create the greatest possible living experience. You will serve as the first point of contact for all resident interactions onsite. As a successful Customer Care Specialist, you will demonstrate a professional and friendly personality, with an uncompromising desire to deliver an exceptional resident experience. This position is full-time, and is not exempt from overtime.

Reports to: Customer Care Manager and/or Community Manager

Essential Job Duties

Customer Service

• Act as first level of contact for all resident inquiries, service requests and concerns.
• Create a sense of community and an outstanding living experience for residents.
• Resolution driven and promotes positive, proactive resident relations.
• Mediate residents’ conflicts and provide recommended alternative solutions to management for consideration.
• Efficiently handle resident requests and complaints.
• Contribute to resident retention efforts through service delivery and participation in resident events and resident outreach.
• Assist with all inquiries, including move-in process, resident requests, follow-up, administration, renewal process and move-out process.

Sales and Marketing

• Plan and host community events.
• Utilize social media outlets (YELP, Google, Facebook etc.) to engage residents as assigned.
• Contribute to the resident renewal process by acting in a sales capacity to present renewal options to residents.

Operations

• Contribute to the cleanliness and curb appeal maintenance of the property by inspecting the property common area and resident amenities daily and reporting to the Service Team any areas that need to be cleaned.
• Conduct patio and balcony compliance inspections to ensure these meet the GHP exterior standards.
• Prepare notices for residents in accordance to lease and Fair Housing requirements as instructed by the Community Manager.
• Generate maintenance work orders and follow ups with the Service Team for status and completion.
• Effectively communicate with residents on the status of maintenance work orders placed.
• Log all resident activity.
• Maintain thorough knowledge of specifications and community policies.
• As needed, participate in rent delinquency prevention efforts by reaching out to late residents and ensuring these post payments to their account as soon as possible.

Qualifications

• Desire to deliver an exceptional resident and colleague experience in a fast-paced, high-energy environment.
• Personable, positive, team-oriented mindset.
• Ability to multitask, work independently, manage competing requests and priorities.
• High school diploma or equivalent experience.
• 1-3 years’ experience in customer relations within Property Management or similar industry and/or 2-3 years combination of customer relations in retail, hospitality property management preferred.
• Knowledge of Fair Housing preferred.
• General computer skills required.

Physical Requirements

• Regular and physical attendance is required.
• Frequently move/traverse, ascend/descend stairs in/around apartment homes and community.
• Constantly positions self to bend, stoop, reach, lift.
• Occasionally lift/move/carry up to 25lbs with/without assistance.
• Frequently lift/move/carry 5lbs.
• Constantly communicate, converse and exchange information with coworkers, vendors, residents and visitors.
• Ability to remain in a stationary position for extended periods of time.
• Constantly operates computer, 10-key and other office productivity machinery.
• Constantly works in low to moderate noise levels.
• Constantly works in outdoor weather conditions.

Cognitive or Mental Requirements

• Reading;
• Writing
• Ability to communicate clearly
• Ability to deal with complex issues; and
• Attention to detail.

Eligibility Requirements

• Must have unrestricted work authorization to work in the United States; and
• Must be willing to submit to a background investigation.