Customer Care Specialist

TeDan Surgical Innovations, Inc.; Minnesota; On-site; USD 42,000 - 56,000; Full time

Job summary

TeDan Surgical Innovations, Inc. in Minnesota seeks a Customer Care Specialist to own end-to-end order processing and deliver a streamlined buying experience for customers and distributors.

You will coordinate with logistics, regulatory affairs, and supply chain, process returns, manage product demos, support sales with collateral, and help drive customer satisfaction through clear communication and proactive problem solving.

Qualifications

• Familiarity in various software applications – Microsoft Office Suite and ERP systems.
• Highly organized with the capacity to prioritize in a deadline-oriented environment.
• Excellent written and verbal communication skills.
• Superb interpersonal skills, including the ability to quickly build rapport with distribution partners and inside support groups.
• Able to work comfortably in a fast-paced environment.
• Ability to discuss and clearly define issues and independently develop course of action/plans.
• Customer orientation and ability to adapt/respond to different types of personalities and situations.

Responsibilities

• Own the end-to-end customer order process through close interaction with internal teams, from logistics, regulatory affairs to supply chain ensuring complete and on-time delivery.
• Develop product knowledge for configuration, setup, functionality and pricing scenarios to enable effective customer interaction and cross-selling.
• Understand workflows in order processing, product returns and repairs; offer recommendations to improve efficiency.
• Monitor and track product demo requests and ensure timely return to optimize demo inventory.
• Support sales with on-demand processing and delivery of marketing collateral.
• Coordinate with Finance to ensure proper follow-through of account standing and customer payments.

Skills

Customer service

Communication

Microsoft Office

ERP systems

Organizational skills

Problem-solving

Education

High School diploma or equivalent

College degree preferred

Tools

Microsoft Office

ERP systems

Job description

Help grow a safer, cleaner, healthier future for everyone, every day.Job Summary:The Customer Care Specialist is the essential liaison between the company and its customers and distributors in the mission of streamlining the customer buying journey. Ownership of the product order transaction process, from inception to delivery, is at the center of the customer care group focus. Thinking beyond the transactional nature of the product ordering process, the Customer Care Specialist will work closely with management for continuous process improvement and identification of cross-selling opportunities in the customer interaction process.More specifically, the Customer Care Specialist is the lead in essential product fulfillment functions including order processing, product returns and repairs coordination as well as the implementation of the product demonstration program with the company’s internal and external key stakeholders. The Customer Care Specialist is at the commercial front-line of the customer’s experience addressing their transactional queries, ensuring a streamlined product purchase process, and acting as their advocate relating to any topic in the complete buying, use and ownership experience with the company ensuring optimal customer satisfaction.We are in search of a “roll up the sleeves” candidate who will take initiative in supporting the growth of a critical commercial function in support of the company’s expansion.Essential Job Functions:Own the end-to-end customer order process through close interaction with internal teams, from logistics, regulatory affairs to supply chain ensuring complete and on-time deliveryDevelop thorough product know-how in terms of configuration set-ups, basic functionality and pricing scenarios enabling effective customer interaction and cross-selling opportunitiesUnderstand the procedural workflow in order processing, product returns and repairs – offering thoughtful recommendations in efficiency improvementsMonitor and track product demo requests and their timely return to ensure efficient use of demo product inventory by sales organizationSupport sales organization with on-demand processing and delivery of supporting marketing collateralWork with Finance to ensure proper follow-through of account standing and customer paymentsGenerate product inventory reports to stay ahead of the curve in demand spikes and resource requirements for value-added services such as repairs and maintenance programsDevelop customer surveys to assess customer satisfaction through defined customer metrics including Net Promoter Score (NPS) and Customer Perfect Order (CPO)Coordinate the customer feedback process by clarifying product-related complaints, help to identify the cause of the problem, coordinate correction or adjustment and follow-up to ensure resolutionBuild sustainable relationships of trust through open and interactive communicationGenerate and monitor open order reports to maintain customer informed on planned delivery and anticipate potential changes in shipping timesUnderstand and apply company policies including warranty and terms of sale deliverablesApply General TSI Quality Management System (QMS), Good Documentation Practices (GDP), Good Manufacturing Practices (GMP), and Complaint Handling through annual TSI TrainingKnowledge/Skills/Experience:Familiarity in various software applications – Microsoft Office Suite and ERP systemsHighly organized with the capacity to prioritize in a deadline-oriented environmentAptitude to eliminate roadblocks in achieving customer satisfaction – a “can do” positive attitude is essential in both internal and external interactionsExcellent written and verbal communication skillsSuperb interpersonal skills, including the ability to quickly build rapport with both distribution partners and inside support groupsAble to work comfortably in a fast-paced environmentAbility to internally and externally discuss and clearly define issues and independently develop course of action/plansCustomer orientation and ability to adapt/respond to different types of personalities and situationsAbility to cooperate and support team members and ability to coordinate interdepartmental activities and to resolve individual conflicts and issuesPreferred QualificationsHigh-School or equivalent; college degree preferredMinimum 3+ years in a customer support roleGeneral Requirements:Occasionally requires attending corporate functionsAbility to lift 25 pounds of medical equipmentOccasionally requires travel (5-10%)Reasonable AccommodationsTedan Surgical Innovations is an Equal Opportunity Employer. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions#TSI#LI-TB3Not the right fit? Let us know you're interested in a future opportunity by clicking Introduce Yourself in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!