Customer Care Representative

Heal It Medical Supply Inc; New York (NY); On-site; USD 36,000 - 52,000; Full time

Job summary

Heal It Medical Supply Inc is seeking a Customer Care Representative to interact with patients,verify insurance, process orders, and provide administrative support. You will help ensure correct equipment is delivered on time while maintaining high-quality customer service.

Responsibilities include patient education, order processing, prior authorizations, and collaboration with billing and delivery teams. HIPAA compliance and accurate record-keeping are essential.

Qualifications

• Experience with Medicare/Medicaid policies, billing procedures and insurance verification.
• Education: HS diploma required; associate or bachelor’s in healthcare admin a plus.
• Knowledge of Medicare/Medicaid billing and DME is a plus.
• Ability to manage patient inquiries with empathy and professionalism.

Responsibilities

• Interact with patients to assist with medical equipment needs and process orders.
• Verify insurance, obtain prior authorizations when needed for coverage.
• Coordinate delivery schedules and ensure accurate paperwork.
• Support billing with claims submission and follow-up on denials or unpaid claims.
• Educate patients on equipment use, warranties, returns, and troubleshooting.
• Document interactions in the patient management system and maintain HIPAA compliance.
• Collaborate with sales, billing, and delivery teams to fulfill patient needs.

Skills

Medicare/Medicaid policies

Billing procedures

Insurance verification

Customer service

Communication skills

HIPAA compliance

Microsoft Office

EHR systems

Education

High School diploma

Associate/Bachelor in healthcare administration

Tools

EHR systems

Microsoft Office

Job description

Job Description

Job Description

As a Customer Care Representative, you will interact directly with patients, assisting them with their medical equipment needs, processing orders, verifying insurance, and providing general administrative support. You will play an essential role in ensuring patients receive the right equipment on time while maintaining excellent customer service and a high level of professionalism.
Wage: Competitive and negotiable, based on experience

Key Responsibilities:

• Patient Interaction & Front Desk Support:
  Greet and assist patients in a friendly, professional manner, both in person and over the phone. Address patient inquiries regarding product availability, insurance coverage, and order status.

• Patient Registration & Information Collection:
  Collect and verify required patient information, including insurance details, medical history, and prescription information to ensure compliance with all Medicare/Medicaid requirements.

• Medicare/Medicaid Verification & Authorization:
  Verify patient insurance coverage and eligibility through Medicare/Medicaid portals. Assist with obtaining prior authorizations as needed to ensure patient coverage for durable medical equipment.

• Order Processing & Coordination:
  Assist patients in selecting appropriate medical equipment, process orders, and coordinate delivery schedules. Ensure all required paperwork is completed accurately and promptly.

• Insurance & Billing Support:
  Work closely with the billing department to ensure accurate submission of claims, following up on any rejected or unpaid claims. Ensure all billing information aligns with Medicare/Medicaid regulations.

• Patient Education:
  Provide clear instructions to patients on the proper use and care of their medical equipment. Address any concerns regarding warranties, returns, or troubleshooting of equipment.

• Problem Resolution:
  Proactively address any patient concerns or issues regarding products, billing, insurance, or service delivery, and elevate matters to the appropriate department if necessary.

• Documentation & Record Keeping:
  Maintain accurate, up-to-date patient records, ensuring all information is in compliance with HIPAA and other regulatory requirements. Document all interactions and updates in the patient management system.

• Collaboration with Internal Teams:
  Collaborate with sales, billing, and delivery teams to ensure smooth communication and fulfillment of patient needs.

Qualifications:

• Experience:

  • Experience working with Medicare/Medicaid policies, billing procedures, and insurance verification is strongly preferred.

• Education:

  • High School diploma or equivalent; Associate's or Bachelor’s degree in healthcare administration or a related field is a plus.

• Knowledge & Skills:

  • Knowledge of Medicare/Medicaid billing and coverage policies, specifically related to Durable Medical Equipment (DME).
  • Familiarity with DME products, healthcare regulations, and compliance standards.
  • Ability to manage patient inquiries efficiently and with a high level of empathy and professionalism.
  • Proficient in using office software (Microsoft Office Suite) and Electronic Health Records (EHR) systems.
  • Strong verbal and written communication skills, with the ability to clearly explain complex healthcare processes to patients.

• Customer Service Focus:

  • A patient-centered approach with a strong ability to handle sensitive situations with compassion and professionalism.
  • Excellent organizational and multitasking skills with a keen eye for detail.

• Problem-Solving Abilities:

  • Capable of resolving patient issues and concerns quickly and effectively while maintaining a positive experience.