CUSTOMER CARE COORDINATOR (8:30am-5pm)

Stance Health Solutions; Laguna Hills (CA); On-site; USD 25,000 - 39,000; Full time

Job summary

Stance Health Solutions in Laguna Hills, CA is seeking a Customer Care Coordinator to provide front-line support to referral sources and customers. You will handle high-volume orders and calls with empathy, accuracy, and strong follow-up to ensure timely processing.

The role requires multitasking, attention to detail, and adherence to HIPAA and insurance guidelines, plus on-call participation. Evening/weekend availability may be required.

Qualifications

• Minimum two years experience in customer service.
• At least one year in a call center or medical/healthcare setting.
• Excellent listening skills and empathetic communication.
• Ability to operate basic office equipment and standard software.
• Professional written and oral communication.
• Knowledge of insurance reimbursement guidelines is a plus.

Responsibilities

• Receive incoming orders/communication via fax, email, or other platforms.
• Answer a high volume of calls from referral sources and customers.
• Verify insurance eligibility and coverage.
• Complete member intake and schedule orders accurately.
• Ensure data is entered accurately and timely.
• Inform patients of copays and financial obligations.
• Document patient accounts with proper notes and updates.
• Follow up on all open tasks in a timely manner.
• Maintain knowledge of home care products and insurance guidelines.
• Adhere to HIPAA, OSHA, and account sensitivity requirements.
• Work with patients, payors, and physicians to obtain documentation.

Skills

Active listening

Empathetic communication

Professional telephone etiquette

Multitasking

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description

Schedule:

Monday - Friday 8:30am-5pm.

Position Overview:

The Customer Care Coordinator will be responsible for providing front-line support to all of our referral sources and customers. The position requires you to provide exceptional customer service while handling a high volume of customer orders/calls. The Customer Care Representative will need to have the ability to multi-task, be detail oriented, and well-organized, as the position requires a lot of follow-ups to be able to complete the orders/calls.

Essential Job Functions:

• Receive incoming orders/communication via fax, email, or other platforms from referral sources and customers
• Answer high volume of incoming telephone calls from referral sources and customers
• Utilize technology initiatives and platforms, such as (but not limited to) HIPAA-compliant text, chat features, and other communication avenues as established by the company
• Verify insurance eligibility and coverage
• Provide exceptional customer service while speaking on the phone
• Complete member intake, create and schedule orders accurately based on established quality assurance standards
• Ensure data is entered accurately and in a time-sensitive manner
• Inform patients of applicable copays, financial obligations, purchase vs rental options
• Completely document patients’ account with proper notes and account updates
• Follow up on all open tasks in a timely manner
• Maintains working knowledge of current home care products and services offered by SG Homecare and all applicable insurance guidelines regarding eligibility for coverage and reimbursement
• Adhere to all applicable guidelines, including HIPAA, OSHA requirements, and account sensitivity
• Work with patients, insurance companies, payors, and physicians to ensure all documentation is received
• Adhere to the policies and procedures of the company and processes set forth by the Customer Care leadership
• Reports to work daily, on time, and ready to work
• Must participate in mandatory on-call and call-back program to respond to emergencies

Requirements

Minimum Qualifications:

• High school diploma or equivalent required
• Minimum two years experience in a customer service
• At least one year of Call Center or medical / healthcare environment experience
• Excellent listening skills and communicate in an empathetic manner
• Able to operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Working knowledge of Microsoft Office (i.e. Word, Excel, Outlook)
• Ability to communicate professionally and tactfully, both orally and in writing.
• Knowledge of major insurance carrier reimbursement guidelines and eligibility coverage is a plus
• Ability to work in a fast-paced environment, multitasking while keeping the focus on the customer
• Must be available to work evenings, weekends, and holidays if needed