Customer Care Center Representative II

Inogen Careers; Willow Bend (AL); On-site; USD 27,000 - 31,000; Full time

Benefits offered by this job

Performance bonus

Health insurance

401(k) with company match

Paid vacation and sick leave

Volunteer time off

Job summary

Inogen is seeking a Customer Care Center Representative to deliver exceptional service to respiratory equipment customers. You will handle product questions, process supply orders, and maintain case accuracy while striving for first-call resolution.

You will support internal teams and ensure adherence to QA forms, SOPs, and safety standards. A strong communicator with CRM experience is essential to success at Inogen.

Qualifications

• High School diploma or equivalent required; Associate degree preferred.
• 1-2 years of customer service experience required; inbound call support preferred.
• SalesForce and/or Oracle knowledge required.

Responsibilities

• Handle high volume of incoming requests and outbound calls to resolve issues.
• Gather customer information, educate customers, and document interactions.
• Process orders and payments and update cases before shift end.
• Adhere to policies and performance metrics; maintain professionalism and customer satisfaction.
• Identify upsell opportunities and support escalation handling.

Skills

Active listening

Typing proficiency

CRM knowledge

Customer service

Teamwork

Problem solving

Education

High School diploma or equivalent

Associates in Business Administration preferred

Tools

SalesForce

Oracle

Job description

Description

Job Summary:

The Customer Care Center Representative provides an exceptional customer experience to respiratory consumers who obtain their medical equipment directly through Inogen. They also provide support to our internal operational departments related to customer care issues. The Customer Care Center Representative is a frontline support for incoming inquiries and customer support. They are responsible for handling product questions, processing supply orders, and ensuring first call resolution.

Responsibilities

(Specific tasks, duties, essential functions of the job)

• Professionally handle high volume of incoming requests from customers, make outbound calls as required to resolve customer issues, questions, concerns including and not limited to: case status, account updates, equipment exchanges, and supply orders and ensure that issues are resolved promptly and thoroughly.
• Thoroughly and efficiently gather customer information, access and fulfill customer needs, educate the customer where applicable to prevent the need for further contact and document interactions within their account.
• Use automated systems on multiple monitors to analyze the customer’s situation, as well as to enter any orders/notes associated with customer’s needs.
• Maintain a balance between company policy and customer benefit in decision making.
• Handle issues in the best interest of both the company and customer.
• Assume responsibility for customer satisfaction as part of a collaborative, dedicated Customer Care Center Team which pro-actively resolves all customer issues.
• Process credit card payments.
• Ensure all open cases are updated, assigned, and closed before end of shift
• Understand and adheres to, company and departmental policies and procedures, including and not limited to QA forms, SOPs, WIs, and safety and security measures.
• Adhere to key performance metrics.
• Required to learn company related product information.
• Maintain the highest level of quality in customer care while acting in a professional and courteous manner at all times. Encourage, promote and maintain strong customer relationships through a partnered approach with customer and other service lines.
• Demonstrate the highest level of professionalism, personal accountability and follow through at all times.
• Identify opportunities to upsell products.
• Required to have additional technical and troubleshooting skills to assist customers with difficult equipment errors.
• Professionally handles escalated customer calls by providing support and resolution for case issues.
• Efficiently working assigned cases, while continuing to balance inbound call workflow.
• Ad hoc project work to assist with Customer Care improvement projects.
• Maintain regular and punctual attendance.
• Comply with all company policies and procedures.
• Assist with any other duties as assigned.

Knowledge, Skills, and Abilities

• Drive to meet or exceed daily performance metrics related to key performance indicators.
• Effective active listening and communication skills
• Demonstrated proficiency in typing and grammar.
• Knowledge of relevant software computer applications.
• Knowledge of customer service principles and practices.
• Ability to collaborate with others & work in a team-oriented environment
• Ability to work in a fluid work environment based on business needs.
• Strong organizational skill
• Must have strong work ethic.
• Must be well-organized and a self-starter.
• Excellent oral and written communication skills required.
• Attention to detail is required.
• Effective conflict resolution.
• Analytical & problem-solving skills & ability to multi task.

Qualifications

(Experience and Education)

• Operates at a task + project level for select projects which are specifically assigned to them.
• Able to execute tasks and project level work independently.
• Some supervision required.
• High School diploma or equivalent, required; Associates in Business Administration, preferred.
• 1-2 years of Customer Service experience, required. Including 1 year experience working in an inbound call support role, preferred.
• Previous SalesForce and/or Oracle knowledge, required.
• A combination of training, education and experience that is equivalent to the qualifications listed above and that provides the required knowledge, skills, and abilities.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Inogen assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $19.44 and $22.36 annually. However, actual base salary if hired will be determined on an individualized basis and will be based on non-discriminatory factors, including as to individual skills, education, experience and market location.

In addition to the expected base salary, this role is eligible to participate inInogen’sannual performance bonus incentive plan,highly competitiveand company-sponsored benefits, and wellbeing programs rooted in our strong culture of excellence. As a valued member of our team, Inogen provideshealth, dental, and vision insurance, 401(k) plan plus employer contribution and match, andgenerous paid leaves such as vacation and sick leave, including paid volunteer time, that can support you and your family through moments that matter.

Inogen is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.