Culinary Admin Coordinator | Schedules, Payroll & Menus

Chatham Bars Inn; Chatham (MA); On-site; USD 27,276 - 38,848; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

On-site wellness programs

Local discounts

Employee rates on hotel stays

Job summary

Pyramid Global Hospitality is hiring a Culinary Administrative Assistant to support the Culinary Department at Chatham Bars Inn in Chatham, MA. The role focuses on coordinating scheduling, payroll administration, menu preparation, and other administrative tasks to ensure smooth operations and excellent guest experiences.

The ideal candidate will have at least 2 years of administrative experience, proficiency with Microsoft Office, and strong organizational and communication skills.

Qualifications

• Minimum of 2 years of administrative or office support experience required.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook required.
• Experience with scheduling, payroll, and timekeeping systems preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills required.
• Ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Prepare and maintain weekly schedules for all culinary team members.
• Monitor employee timekeeping records and review time clock punches for accuracy.
• Assist with payroll processing by auditing hours worked, tracking missed punches, and ensuring timely submission of payroll information.
• Communicate with managers and employees regarding scheduling and payroll-related matters.
• Prepare, update, and distribute menus, menu cards, buffet signage, and other culinary-related materials.
• Maintain recipe, menu, and departmental documentation files.
• Assist with onboarding paperwork and administrative support for new culinary team members.
• Answer and direct departmental phone calls and email inquiries in a professional manner.

Skills

Microsoft Office

Time management

Communication

Attention to detail

Independent Worker

Tools

Excel

Word

Outlook

Job description

Pyramid Global Hospitality is hiring a Culinary Administrative Assistant to support the Culinary Department at Chatham Bars Inn in Chatham, MA. The role focuses on coordinating scheduling, payroll administration, menu preparation, and other administrative tasks to ensure smooth operations and excellent guest experiences.

The ideal candidate will have at least 2 years of administrative experience, proficiency with Microsoft Office, and strong organizational and communication skills.