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Cudahy Library - Assistant University Archivist (Archives & Special Collections)

LRES Corporation

Chicago (IL)

On-site

USD 55,000 - 63,000

Full time

2 days ago

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Job summary

Loyola University Chicago seeks an Assistant University Archivist for its Archives and Special Collections at the Cudahy Library. This role involves preserving university records, providing research assistance, and promoting the archives through various initiatives. Candidates should have a Master’s degree in library science and relevant experience in an archives setting.

Qualifications

Master's degree required with specialization in archives.
Experience in archives or special collections.
Expertise in archival arrangement and description.

Responsibilities

Assist in the collection, preservation, and accessibility of university records.
Provide research support to diverse researchers.
Manage the department’s social media presence.

Skills

Archival arrangement

Proficiency in reading cursive

Communication skills

Creativity

Ability to work with diverse populations

Education

Master’s degree from an ALA-accredited library and information science program

Tools

Collection management software

Digital preservation software

Exhibit software

Employment Opportunities Designed to Help Us Collaborate in Creation!

Cudahy Library - Assistant University Archivist (Archives & Special Collections)

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Cudahy Library - Assistant University Archivist (Archives & Special Collections)

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Position Details

Position Details Job Title Cudahy Library - Assistant University Archivist (Archives & Special Collections) Position Title Cudahy Library - Assistant University Archivist (Archives & Special Collections) Position Number Job Category University Faculty Job Type Full-Time FLSA Status Exempt Campus Rogers Park-Lake Shore Campus Location Code LIBRARY - CUDAHY (02910A) Department Name LIBRARY - CUDAHY Is this split and/or fully grant funded? No Duties and Responsibilities Salary Range $55,000 – $63,000 Benefits Information: www.luc.edu/hr/benefits/ .
Loyola University Chicago seeks applications for the position of Assistant University Archivist for the Loyola University Chicago Archives and Special Collections, based at Cudahy Library. The Assistant University Archivist supports the University Archivist in managing the Loyola University Chicago Archives and Special Collections ( LUCASC ) department. This role encompasses a variety of responsibilities, including providing research assistance to researchers, supporting class sessions, collaborating with student staff and interns, processing collections, promoting the department through social media and the creation of exhibits, and working on various departmental projects and initiatives. The successful candidate should show evidence of creativity, initiative, flexibility, dedication to diversity, and ability to work with diverse populations. This is an open-rank library faculty appointment. At Loyola, Librarian is a special faculty designation with opportunities for promotion.

The Loyola University Chicago Archives and Special Collections is a highly valued partner in teaching, research, and learning at the University. A full-time staff of two archivists serves researchers from the Loyola community and the public. Archives staff are dedicated to documenting the goals, objectives, and programs of Loyola University Chicago. Additionally, archivists are responsible for the collections in Chicago history, Catholic history, entertainment history, U.S. Congressional papers, business history, political cartoons, and rare books that form the core of Special Collections. LUCASC values diversity, equity, inclusion, and social justice in all aspects of our work.

The Loyola University Chicago Libraries includes Cudahy Library, the Information Commons, and the Library Storage Facility at the Lakeshore Campus in Rogers Park; Lewis Library at the Water Tower Campus in downtown Chicago; the Health Sciences Library on the medical campus in Maywood; and a library at the John Felice Rome Center in Italy. The University Libraries collaborate closely with the School of Law Library.

Key Responsibilities:

Reporting to the University Archivist and Curator of Rare Books, the Assistant University Archivist will:

Assist in the collection, preservation, and accessibility of university records and archival collections in multiple formats.
Accession, process, arrange, and describe collections in multiple formats following professional standards.
Document and preserve the university website using Archive-It.
Provide research support to a diverse range of researchers.
Assist in facilitating class sessions.
Engage with faculty, staff, administration, and student organizations to facilitate the transfer of records to University Archives.
Manage the department’s social media presence and develop engaging exhibits.
Participate in and contribute to departmental projects and initiatives.
Assist in supervising student staff and interns within the department.
Contribute to the development and revision of departmental policies, procedures, and workflows.
Collaborate with Library Systems, Women and Leadership Archives, and other departments on projects.
Serve on the Digital Preservation Committee and other relevant library committees

Qualifications Required Qualifications

Master’s degree from an ALA -accredited library and information science program with specialization in archives or related degree with specialization in archives.
Experience working in an archives or special collections unit.
Expertise in archival arrangement and description.
Proficiency in reading cursive and other handwriting styles.
Physical ability to lift and move boxes and other materials on and off shelves.

Preferred qualifications

Minimum of two years’ experience working in an archives or special collections unit.
Certification from the Academy of Certified Archivists.
Demonstrated creativity, initiative, and flexibility.
Ability to work effectively with diverse populations.
Ability to work both collaboratively and independently.
Ability to handle confidential information in accordance with best practices, institutional policies, and legal requirements.
Expertise in providing reference services to researchers.
Experience working with collection management software, digital preservation software, and digital exhibit software such as Preservica, Omeka S, Archive-It, and ArchivesSpace.
Experience in electronic records processing and preservation.
Experience working with classes using archival materials.
Experience supervising student workers.
Knowledge of metadata schemas such as DACS , Dublin Core, EAD , RAD , and PBCore.
Experience in managing social media accounts, preferably Instagram and Blue Sky.
Strong organizational skills and ability to meet deadlines.
Excellent communication skills.

Physical Demands Lifting, Carrying, Standing, Climbing, Crawling/Kneeling, Repetitive Motions Working Conditions None Minimum Education and/or Work Experience Required Qualifications

Master’s degree from an ALA -accredited library and information science program with specialization in archives or related degree with specialization in archives.
Experience working in an archives or special collections unit.
Expertise in archival arrangement and description.
Proficiency in reading cursive and other handwriting styles.
Physical ability to lift and move boxes and other materials on and off shelves.

Preferred qualifications

Minimum of two years’ experience working in an archives or special collections unit.
Certification from the Academy of Certified Archivists.
Demonstrated creativity, initiative, and flexibility.
Ability to work effectively with diverse populations.
Ability to work both collaboratively and independently.
Ability to handle confidential information in accordance with best practices, institutional policies, and legal requirements.
Expertise in providing reference services to researchers.
Experience working with collection management software, digital preservation software, and digital exhibit software such as Preservica, Omeka S, Archive-It, and ArchivesSpace.
Experience in electronic records processing and preservation.
Experience working with classes using archival materials.
Experience supervising student workers.
Knowledge of metadata schemas such as DACS , Dublin Core, EAD , RAD , and PBCore.
Experience in managing social media accounts, preferably Instagram and Blue Sky.
Strong organizational skills and ability to meet deadlines.
Excellent communication skills.

Open Date 01/31/2023 Close Date Salary Range $55,000 - $63,000 Additional Salary Information The salary offered to the selected candidate will be determined based on a range of factors including, but not limited to the experience and qualifications of the selected candidate including years since terminal degree, training, and field or discipline; rank at hire; budget availability; internal equity; and external market pay for comparable jobs. Special Instructions to Applicants Applicants should submit a current curriculum vitae and a letter of interest to www.careers.luc.edu .

Please provide the names and email addresses of three professional references. References will not be contacted immediately but may be at subsequent points in the review process, with the candidate’s permission.

Applications will be accepted until the position is filled. For full consideration, applications should be received by April 30, 2025.

Please direct inquiries to the chair of the search committee: Name: Martha Spring Contact info: Cudahy Library Lake Shore Campus 1032 W. Sheridan Road Chicago, IL 60660 E: mspring@luc.edu As a Jesuit Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about LUC’s mission, candidates should consult our website at www.luc.edu/mission . For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/mission/ignatianheritage/transformativeeducation .

About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here .

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy . Quick Link for Posting https://www.careers.luc.edu/postings/23550 Job Number 8102086 Organizational Location PROVOST

Posting Details

Posting Detail Number of Vacancies 1 Desired Start Date 07/01/2025 Position End Date Open Until Filled Yes

Applicant Documents

Required Documents

Cover Letter/Letter of Application

Curriculum Vitae

Optional Documents

Teaching Statement

Research Statement

Writing Sample

Scholarly Publications

Teaching Evaluations

Cudahy Library - Assistant University Archivist (Archives & Special Collections)

LRES Corporation

Chicago (IL)

On-site

USD 55,000 - 63,000

Full time

Job summary

Qualifications

Responsibilities

Skills

Education

Tools

Job description