CTE Student

Town of Windsor (CO); Windsor (CO); On-site; USD 22,000 - 24,000; Part time

Job summary

Town of Windsor (CO) is seeking a part-time Guest Service/CTE role to support the CRC-Expansion Division. You will greet members, check-in guests, manage reservations for parties and equipment, process payments, and ensure facilities meet guest needs.

This role emphasizes excellent customer service and adherence to PRIDE policies. Responsibilities include front desk operations, safety checks, and interacting with staff to coordinate programs and events.

Qualifications

• Experience in a customer service setting preferred.
• Some prior POS or cash handling experience preferred.
• Experience with MS Word and Excel is preferred.
• Colorado Driver’s License or ability to obtain one upon hire; CPR/First Aid within 3 months of employment.

Responsibilities

• Guest relations and guest satisfaction; respond to inquiries and resolve complaints.
• Communicate effectively with guests, staff, and the public.
• Handle cash transactions and deposits with accuracy and integrity.
• Use recreation software and computer programs to process transactions and generate reports.
• Set up and maintain facility spaces and equipment for programs and events.
• Observe facility safety and conduct routine checks; report issues.
• Adhere to town policies and PRIDE and equal opportunity guidelines.

Skills

Customer service

Guest interaction

Written and spoken communication

Clerical procedures

Windows-based applications

Cash handling

Initiative and judgment

Tools

MS Office (Word and Excel)

Job description

Hiring Range

The hiring range for this position is $16.30 - $17.52 per hour, depending on qualifications and skills.

Work Schedule

Normally scheduled 10-12 hours per week; Monday-Sunday (Schedule Varies)

NATURE OF WORK

As a member of the CRC-Expansion Division, individuals in this position perform work in a team-based environment supporting the Parks, Recreation & Culture Division’s mission and vision along with the goals, philosophies, and initiatives of his/her Manager and Director.

The individual is responsible for, providing guest service to member/visitor check-in, enforcing facility rules and safety, reserving/booking for birthday parties, equipment, parks, and meeting rooms, including taking reservations, processing payments and deposits, ensuring reservations meet guest needs and that facilities are prepared and available as booked. Individuals in this position perform a variety of duties including but not limited to front desk operations, facility oversight, and customer service.

Individuals in the position are required to perform work in a manner consistent with and exemplary of the town’s PRIDE philosophy and the town’s Equal Opportunity Employment policy.

SUPERVISION RECEIVED

Individuals work under the direct supervision of the Recreation Coordinator – Guest Service Operations to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.

ESSENTIAL JOB FUNCTIONS

The individual in the CTE role is assigned specific assignments, job duties, scope, authority, responsibility, roles and requirements as determined by the town, department, division, and pursuant to laws, regulations and practices. Individuals in this position must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive:

• Guest Relations: Contribute to members’ and guests’ satisfaction and perceived “value for experience” by listening/responding to inquiries/comments in a timely and customer-focused manner, assisting with investigating/resolving complaints in a timely manner, initiating service recovery as appropriate, coordinating with others to resolve issues (e.g., programmers, facilities, etc.), regularly communicating with and assisting members and guests.
• Communication: Utilize effective written and oral communication techniques to communicate with guests, Parks, Recreation & Culture Department staff, town staff, and the public.
• Cash Handling/Financial Management: Handle cash in a manner consistent with specified cash handling procedures, as well as assist with the development of systems and procedures. Conduct transactions; cash out drawers and complete settlement procedures with integrity. Perform basic accounting duties such as recording daily cash flow, preparing deposits and balancing cash drawers.
• Technology: Interface with recreation software for the purpose of conducting transactions, completing reports, and recording information necessary to carry out all Recreation Department functions. Maintain a level of proficiency in software operations in order to assure timely completion of transactions with guests. Effectively utilize the intranet and computer programs required to complete job duties.
• Programs & Services: Keep abreast of program, service and facility offerings so that this information can be accurately conveyed to guests. Listen to guest feedback and convey pertinent information to appropriate department staff. Implementation of programs and services involves setting up and preparing assigned facility space and equipment, performing light maintenance duties, registration and other paperwork, organizing supplies and equipment, inventory, handling cash, interfacing with participants, enforcing department policies and procedures, and ensuring safety.
• Facilities: Observe facility use and condition, conduct safety checks. Makes recommendations on facility improvement projects. Performs proper opening and closing procedures of the facility. Assist with department special events if needed. Oversees venues and activities in the facility and ensures that regular walk-throughs are conducted.
• Department Resources & Safety: Adhere to Town of Windsor and Parks, Recreation & Culture Department policies, procedures and practices in order to ensure the preservation of resources such as equipment, cash, facilities, and vehicles. Observe, document, and report problems to the Operations & Facility Manager as appropriate. Complete required paperwork as it pertains to the use of resources, such as inspections, inventories, etc. This may also include retail operations, sales, inventory and ordering.

OTHER DUTIES

Depending on organizational need, additional duties may include the following:

• Performs research as directed, such as discovering new technology or tools, market research, etc.
• Performs related duties as established by law/ordinance or reasonably directed by the town.
• Assists other town departments/divisions, as necessary.

EDUCATION, EXPERIENCE AND FORMAL TRAINING

• Jr or Sr. participate with the CTE Program
• Experience in a customer service setting – preferred.
• Some previous Point of Sale or cash handling experience preferable.
• Experience with MS Office, specifically Word and Excel (School experience acceptable)
• A desire to grow, learn and bring an open mind in experiencing new skills.

LICENSES OR CERTIFICATES

• Must have a current Colorado Driver’s License or the ability to obtain one upon hire, that meets the Town of Windsor’s standards.
• CPR/1st Aid certification within three (3) months of employment

KNOWLEDGE, SKILLS & ABILITIES

• Strong customer service skills and ability to interact professionally with the public.
• Genuine enjoyment of helping and assisting people.
• Intermediate computer skills.
• Communicate professionally and effectively both verbally and in writing.
• Establish and maintain effective working relationships with fellow employees, guests and members.
• Must exhibit initiative and sound judgment skills.
• The position requires a working knowledge of clerical procedures, computers, Window based applications and professional telephone skills.
• Ability to demonstrate good public relations skills and to reason and resolve conflicts effectively.
• Know or have the ability to become familiar with all program areas within the parks, recreation and culture divisions.
• Ability to recognize safety hazards and notify supervisors.
• Ability to provide guest service in a fast‑paced, chaotic environment.
• Ability to set up, maintain and tear down activity related equipment

MATERIALS and EQUIPMENT USED

1. Equipment: Position requires use of a variety of equipment: computers, tablets or other digital equipment, digital cameras, copiers, printers, scanners, fax machines, telephones. Recreation supplies of various sorts will be used including sports equipment, arts and craft supplies, games and toys. This position may use first aid equipment, an AED, and other safety equipment. Safe & proper use/storage of material and equipment used, understanding that others may use equipment throughout the facility
2. Materials: Position requires use of a variety of materials including cleaning equipment, chemicals and office supplies.

WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS

The physical demands described here are representative?of those that must be met by an employee to successfully perform the essential?functions of this job.

The physical activities of this position include, but are not limited to, the following: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, sitting, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions.

The physical requirements of this position are considered Light Work, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes. The employee is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned, or to make general observations of facilities or structures.

The employee is subject to inside environmental conditions.

NOTE

This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles or responsibilities associated with the position. Nothing in this position description restricts the town’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time.

EEO/DEI Statement

The town is dedicated to the principles of equal employment opportunity and to compliance with the Colorado Protections for Public Worker’s Act (PROPWA) and other applicable laws. The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, marital status, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.

This prohibition includes unlawful harassment based on any of these protected classes. Unlawful harassment includes any unwelcome physical or verbal conduct or any written, pictorial, or visual communication directed at an individual (or group) because of that individual’s (or group’s) membership in, or perceived membership in, a protected class and that is subjectively offensive to the individual alleging harassment and is objectively offensive to the reasonable individual who is a member of the same protected class.

Harassment does not need to be in-person and can occur over electronic media, such as Zoom or other electronic platforms. This policy applies to all employees, including managers, supervisors, co-workers, and non-employees such as customers, clients, vendors, consultants, etc.