CTE, PROGRAM PROJECT SPECIALIST I

Arizona State Government; Phoenix (AZ); Hybrid; USD 47,000 - 48,000; Full time

Benefits offered by this job

Hybrid work environment

Paid holidays

Retirement plan

Vision/dental insurance

Sick time accrual

Job summary

The Arizona Department of Education seeks a CTE, Program Project Specialist I in Phoenix to lead CTSO data management, reporting, and program materials. You will coordinate travel, conferences, and procurement, while maintaining databases and web pages.

Applicants should have administrative experience and strong MS Office skills, plus the ability to manage multiple tasks, communicate clearly, and support state-wide CTSO initiatives. Hybrid work is available.

Qualifications

• Administrative experience required.
• Strong verbal and written communication.
• Proficiency with Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Ability to organize, coordinate multiple activities, and maintain records.

Responsibilities

• Compile programmatic data reports for CTSO State Advisor and CTE unit.
• Maintain CTSO website updates and posted materials.
• Update conferences flyers and guideline documents.
• Provide administrative support (phone, email, scheduling, records, reports).
• Coordinate meetings and conferences, including travel policies and printing.
• Develop inventory procedures for CTSO supplies.
• Research inquiries from internal and external customers.
• Assist in travel, procurement, and federal/state reporting support.
• Coordinate long-range planning for training and CTSO events.
• Prepare PD certificates and distribute materials.

Job description

Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

CTE, Program Project Specialist I

Career and Technical Education (CTE) Section
Phoenix Location

Salary: $47,000 - $48,000

Grade: 18

Closing Date: 09/11/26

Job Summary

• Perform specialized work in the area creating, managing databases, and reports related to Career Technical Student Organizations (CTSOs) and various CTE programs that support the CTSO.
• Occasional in-state and rare out-of-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties

• Compile programmatic data reports to meet requested needs of the CTSO State Advisor and/or CTE unit
• Maintain website to ensure the CTSO web page is updated and posted in a timely manner
• Update and maintain conferences flyers and guideline materials
• Perform administrative duties that support the CTSO State Advisor; CTSO activities inclusive of, but not limited to phone management, email, and schedule assistance, maintaining records, generating reports, etc.
• Assist the planning and coordination of meetings and conferences, including, travel policies and procedures, printing policies and procedures
• Develop, implement, and manage a procedure for identifying need, ordering, disseminating, storing, and keeping constant inventory of supplies for the CTSO
• Conduct necessary research to answer investigative inquiries to internal and external customers
• Develop procedures as directed and/or needed for the CTSO in cooperation with CTE unit Deputy Associate Superintendent (DAS), Supervisor, and the CTSO State Advisor
• Provide project management support in travel, procurement, federal and state reporting, database management, and research for various programs in education and the CTSO
• Coordinate long range planning efforts for training, events, and sessions for the various CTE programs in education and the CTSO State Advisor.
• Prepare materials, maintain database, and distribute PD certificates for all CTSO trainings
• Provide support and documentation to ensure CTE programs are approved to have a CTSO

Knowledge, Skills & Abilities (KSAs)

Knowledge in:

• Letter and memo composition
• Common mathematical calculations utilized in spreadsheets/data analysis
• English grammar and punctuation
• Understanding of contract and other agreements
• Applicants must have administrative experience.
• Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date.

Skills in:

• Establishing and maintaining effective working relationships
• Written communication skills for a business environment
• Web-based communication skills
• Oral business communication skills
• Organizing, implementing, and coordinating multiple activities at the same time
• Note taking and interpretation of notes
• Proofreading
• Word processing, data management, and document preparation (graphics, publishing, and presentation programs)
• Strong mathematical and data analysis abilities with a high attention to detail
• Positive work environment skills
• Extensive knowledge of Microsoft Office programs (Excel, Outlook, Word, & PowerPoint)

Ability to:

• Establish and maintain effective working relationships
• Plan coordinate, analyze and establish priorities
• Develop effective operating procedures
• Organize, implement and coordinate multiple projects simultaneously
• Analyze data within associated reports
• Follow supervisory instructions
• Work independently
• Detail oriented work
• Work in a team and contribute to the outcomes

Selective Preference(s):

• Preference will be given to those applicants with knowledge of Career and Technical Education rules, regulations, operating and monitoring procedures.

Pre-Employment Requirements

Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date.

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone] or emailing [e-mail]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.