CSU Admin

Bechtel Corporation; Chandler (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Bechtel is seeking a skilled administrator to plan, control, and execute the administrative activities across key project areas, including document and communications control, file administration, and discipline support. The role may act as project administrator on small projects and supervises assigned personnel, including training and performance evaluations.

You will implement established procedures, ensure compliance, and support staff with routine correspondence, data collection, and

Qualifications

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; may be tested for proficiency.
• Excellent oral and written communication skills; grammar/spelling test may be administered.
• Demonstrated knowledge of administrative skills and automated applications.
• Experience in training and supervision of personnel.
• General experience in all areas of document control.
• Knowledge of Bechtel’s organizational structure, functions, and procedures.
• Demonstrated knowledge in one or more administrative functions.
• Strong organizational skills.
• Thorough knowledge of Bechtel standard computerized systems and information transmission systems.

Responsibilities

• Coordinates installation of software/hardware and maintains security and related databases.
• Implements procedures and trains personnel; maintains training records.
• Oversees processing and control of project documents and registers; may assist in backup processing.
• Reviews staff deliverables to ensure procedures are followed.
• Resolves daily administrative problems on the project.
• Audits document control processes for accuracy and consistency.
• Contributes to employee performance reviews and participates in staff selection.
• Initiates and replies to routine correspondence within area of responsibility.
• Compiles information and prepares routine studies and reports as directed.
• Assists in budget planning for personnel and monitors progress.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Oral and written communication

Administrative skills

Supervision of personnel

Document control

Organizational skills

Bechtel knowledge

Education

Bachelor's Degree or 6 years experience

Job description

Job Summary:

Plans, controls, and carries out the administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support. When designated, acts as project administrator on a small project or study, or assistant project administrator on a larger project. Implements established administrative procedures for the project and supervises assigned personnel, including daily assignment of tasks, training, and evaluations of progress. Prepares performance review of personnel in area of responsibility or provides input as directed by supervisor. #LI-AM3

Major Responsibilities:

• Coordinates installation of computer software/hardware and solves related problems within the group, maintaining security, and other database tables as needed
• Implements procedures and trains personnel in area of responsibility, including use of associated automation systems and software; maintains or provides completed training records to others as required
• Oversees processing and controls of all project document types and maintains associated registers; may process documents in backup capacity
• Reviews deliverables of assigned staff to ensure that procedures are clearly understood and are being followed
• Resolves daily administrative problems on the project
• Conducts or participates in periodic audits of document control processes to ensure accuracy and consistency and verify procedural implementation
• Prepares or provides input to employee performance reviews; may conduct counseling sessions as directed by supervisor; participates in employee selection.
• Initiates and replies to routine correspondence related to area of responsibility
• Compiles information; analyzes and prepares routine studies and reports as directed by supervisor
• Participates in budget planning for personnel in area of responsibility, develops work plans and monitors progress on an ongoing basis and handles staffing issues, as appropriate
• Collects and summarizes data for department and project metrics
• Coordinates all service needs including project moves with off-project support groups
• Keeps abreast of department technologies, techniques, and services that are available
• Helps develop turnover plan for project records
• Coordinates the development and implementation of project procedures
• Performs other duties as assigned by manager(s).

Education and Experience Requirements:

• Bachelor's Degree from an accredited University or 6 years of related work experience in lieu of degree

Required Knowledge and Skills:

• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. A skills test may be administered to determine proficiency.
• Excellent oral and written communication skills. A skills test for grammar/spelling may be administered.
• Demonstrated knowledge of administrative skills and automated applications
• Experience in training and supervision of personnel
• General experience in all areas of document control
• Knowledge of Bechtel’s organizational structure, functions, and procedures
• Demonstrated knowledge in one or more administrative function(s)
• Strong organizational skills
• Thorough knowledge of Bechtel standard computerized systems and other information transmission systems

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world’s toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]