CSP Program Assistant I - Criminal Investigations

State of Colorado; West Pleasant View (CO); On-site; USD 36,000 - 57,000; Full time

Benefits offered by this job

Health Savings Account

Hybrid work arrangements

PERA retirement benefits

11 paid holidays annually

Tuition reimbursement

Job summary

The State of Colorado seeks an experienced administrator to provide professional support to the troop or section offices. This role manages budgets, procurement, grant activity, and multi-agency overtime, while serving as an office manager with limited supervision.

The position emphasizes internal process development, documentation, and cross‑unit support, ensuring compliance with retention rules and accurate reporting across the unit.

Qualifications

• Four years of professional administrative, clerical, or office support experience.
• OR a combination of related education and professional administrative experience equal to four years.
• Experience with the Central Accounting Reporting System (CARS).
• Proficiency with Microsoft Office applications, including Word and Excel.

Responsibilities

• Provides program support and office management, working independently with minimal supervision and developing internal processes and planning documents.
• Manages budgets, procurement, grant management, and overtime tracking; ensures compliance with retention requirements.
• Supports multiple business units, prepares reports, coordinates travel, and maintains confidential information as required.

Skills

Notary public

Organizational skills

Communication skills

Microsoft Office

Excel

Word

Confidentiality

Tools

CORE

CARS

Job description

This position is only open to residents of the State of Colorado at the time of submitting your application.

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission – Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision – Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Classification and Salary:

PROGRAM ASSISTANT I

Anticipated Hiring Range: $25.93 - $28.00/hour

Full Salary Range: $25.93 - $41.48/hour

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
• State contribution into Health Savings Account when enrolled in HDHP.
• Job protected medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
• Paid medical leave benefits provided by the State of Colorado.
• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.
• CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
• Credit Union of Colorado membership eligibility.

To learn more about State of Colorado benefits, please visit

About the Work Unit

This work unit exists to provide professional administrative support to the troop or section as assigned.

Work Environment

• Typical work hours: Monday-Friday, 8:00 am - 5:00 pm.
• Primary work will be in an office. Majority in-person position.

About the Job

The purpose of this position is to provide professional administrative support to the troop or section office and may include management of multiple budgets, procurement management, grant management, multi‑agency task force overtime and overtime tracking, inventory management. This position functions as the officer manager; working independently with minimal supervision. Develops internal processes, internal planning documents and supports the internal operations where needed. May assign tasks, monitor progress and workflow, check work products and establish business unit work standards. Provides program support as needed to all business units within the work unit, this may include case file and electronic document management.

Key Responsibilities

Program Support and Office Management

In the role of office manager, works independently with little or no supervision to resolve issues. Oversees and ensures that office administration functions of the business unit to which assigned are effectively carried out. Performs technical, complex and or specialized office support work, which requires the exercise of independent judgment, the application of various technical skills and detailed knowledge of the activities and procedures specific to the unit. Serves as notary public as needed. Acts as a liaison between the business unit and external partners, other staff and field units for information sharing. Manages unit records and files maintaining compliance with all retention requirements.

Responsible for the upload of agency law enforcement records and/or for responding to requests from district attorney office throughout the state as needed. Responsible for the CARS system, if so assigned, to generate monthly utilization reports along with monthly maintenance reports on all vehicles assigned to the business unit. Coordinates with the various supervisors to assure vehicles are scheduled for maintenance as necessary. Ensure NIBRS entries are entered in a timely manner. Communicates appropriately with members, internal, and external partners using any available format. Writes necessary reports that are complete, accurate, appropriate, and timely. Demonstrates an awareness of the cultural diversity of the community.

Budget, Procurement Management and Requisitions Fiscal Management

Prepares and manages the unit budget(s) in conjunction with the troop or section commander. Manages, monitors, and provides reporting on or support for grant awards as needed. Ensures adherence to state fiscal rules and maintains a precise accounting of all budget allocations made to the unit. Periodically reviews the unit budget, makes expenditures when necessary and with the approval of the section commander(s), and ensures that all expenditures are reconciled on a monthly basis. Reviews all financial transactions for completeness and accuracy using system software (CORE).

Ensures the commander(s) is kept informed of all budgetary issues in a timely manner and obtains prior approval before making expenditures. Monitors expenditures to ensure that they do not exceed existing budget allocations. Coordinates all travel arrangements for the business unit as requested. Ensures the proper use of any state‑issued credit card(s) within the business unit. Maintains adequate supplies/equipment to facilitate day‑to‑day operations in the unit. Initiates and completes the majority of all purchasing requests, vouchers, and documents.

Project Management

Assists troop and section Commanders as needed with projects of various complexity. Completes projects on‑schedule and ensures a high margin of accuracy and attention to detail. Projects may include but are not limited to: troop special event management, CDOT projects, special project overtime management, etc.

Note, to be considered for this position, you must meet the following option for consideration.

Education and Experience, Knowledge, Skills

Minimum Qualifications

Four (4) years of professional administrative, clerical, or office support experience supporting an individual, team, program or organization.

OR

A combination of related education and/or professional administrative, clerical, or office support experience supporting an individual, team, program or organization equal to four (4) years.

If education is substituted for work experience, an unofficial transcript of the relevant education must be provided with your application.

Preferred Qualifications

• Prior state experience that is relevant to the duties and responsibilities of the position.
• Experience providing administrative or program support within a criminal justice, law enforcement, public safety, or investigative environment.
• Experience working with confidential, sensitive, or criminal justice related information.
• Experience tracking grant funded expenditures, financial activity, budgets, or grant related documentation.
• Experience with the Central Accounting Reporting System (CARS).
• Experience with a financial system (CORE, Quicken, Excel or similar).

Required Competencies

• Demonstrated organizational skills and attention to detail.
• Ability to manage multiple assignments, prioritize competing deadlines, and maintain accurate records.
• Demonstrated written and verbal communication skills.
• Ability to research, complile, track, and summarize information from multiple sources.
• Ability to maintain confidentiality and appropriately handle sensitive or restricted information.
• Profiency with Microsoft Office applications, including Word and Excel.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.

Conditions of Employment

• Must be a Colorado resident at the time of application.
• Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search and drug testing.

Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: