DFPC Accounting Technician III (Hybrid)

State of Colorado; Denver (CO); Hybrid; USD 51,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Wellness program

Retirement benefits

Job summary

The Colorado Department of Public Safety (CDPS) is seeking an Accounting Technician III to provide essential accounting support to the Division of Fire Prevention and Control (DFPC). The role involves handling travel and credit card expenses, managing AP/AR, and ensuring compliant financial processing.

Hybrid work arrangement with a focus on accuracy and confidentiality. Minimum qualifications include three years of accounting experience or equivalent education, plus advanced Excel skills.

Qualifications

• Three years of technical accounting or bookkeeping experience or equivalent education.
• Strong attention to detail and accuracy.
• Excellent customer service and communication skills.
• Ability to follow directions and maintain confidentiality.
• Proficiency in Excel and general software tools.

Responsibilities

• Provide accounting support to the Division of Fire Prevention and Control (DFPC).
• Process travel and credit card expenses and ensure proper coding and reimbursements.
• Handle accounts payable and accounts receivable tasks and reconcile vendor payments.
• Review reimbursement requests from cooperators/contractors for proper authorization and accuracy.
• Cross-train to perform other duties within the DFPC Finance unit as needed.

Skills

Accounting

Attention to detail

Communication

Customer service

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Tools

Adobe

Google Suite

Microsoft Excel

Job description

Department Information

This position is open only to current Colorado state residents.

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values - Unity, Honor, Service

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is dedicated to non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

At CDPS, our culture is driven by our commitment to creating a safer Colorado and guided by a public service focus. We strive to provide effective solutions and services to our fellow Coloradans. We model a culture of collaboration, innovation, and growth for our employees. We maintain a professional and inclusive workplace.

Careers With a Purpose

If you are passionate about public safety and public service, and are eager to dedicate your career to serving Coloradans, consider joining CDPS. Our team at CDPS consists of exceptional individuals and is an environment where you can challenge yourself and acquire new capabilities to build a rewarding and fulfilling career.

We are committed to providing public safety services to our communities including safety on our roads, preparing for and mitigating environmental disasters such as floods and wildland fires, disaster recovery, combating crime, promoting school safety, and victim services.

Classification And Salary

ACCOUNTING TECHNICIAN III

Hiring Salary: $4,790/month - $57,480/year

Full Salary Range: $4,280 - $6,849/month; $51,360 - $82,188/year

Benefits

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
• Eligible employees receive Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000. Basic Life and AD&D are provided by the State of Colorado at no cost to employees.
• The State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee’s health and wellness goals. This program offers personalized health coaching, skill groups and more. Participants can earn a $20 per month health insurance premium discount.
• Through BenefitHub, State of Colorado employees have access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.
• State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
• Eligible employees have access to medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
• We offer excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.
• We provide generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
• Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
• We offer Credit Union of Colorado membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits.

Description of Job

About The Work Unit

The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions.

The EDO Includes The Following

• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.
• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, purchasing and contracts, budget, logistics services (fleet, warehousing, material management and fabrication) and property services (property management, leasing, facilities maintenance, construction project management and insurance programs) to support the operations and programs of CDPS divisions.
• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.
• Compliance Office – Manages Departmental Policy, Risk Management, Workers Compensation Program, Workplace Investigations, Internal Auditing, Rulemaking, and ensures compliance with state and federal requirements and the State’s LESO 1033/1122 programs.
• Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.
• Office of School Safety – assists local schools and communities to create safe and positive school climates for pre‑k through higher education schools in Colorado.

The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:

• Chief Administrative Officer’s office
• Accounting Services and Commercial Cards led by the Controller
• Budget and Policy led by the Budget Director
• Purchasing and Contracts by the Purchasing Director
• Logistics Services Section led by the Logistics Director
• Property Services Section led by the Property Services Director

Accounting exists to meet statutorily required fiscal controls, accounting and financial reporting services to the Colorado Department of Public Safety (CDPS). Included in these services are employee payroll processing, vendor payments, revenue accounting and collections, expenditure monitoring, capital asset accounting and inventory, contract administration, accounts receivable monitoring and ongoing financial reporting and analysis. The DFPC Accounting unit supports the day‑to‑day operations of all DFPC sections and programs and includes financial accounting, monitoring, and reporting; procurement assistance; budget monitoring, grant administration; and support of the Wildland Fire Management Section fire incident billing functions.

Work Environment

• Hybrid (two days in the office minimum)
• Work unit core business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m. with some flex scheduling available

About The Job

This position exists to provide accounting support to the Division of Fire Prevention and Control (DFPC). The position provides financial accounting for all DFPC units, collects and allocates P-card purchases, collects and allocates travel card purchases, collects, audits and processes travel expense reimbursement reports, generates CORE requisition documents based on needs and information provided by the requesting division, and executes fire billing tasks as needed to support the Wildland Fire Management section. All tasks are completed in support of the Wildland Fire Management Section and all other operational units of DFPC. The position reports directly to the EDO DFPC Accounting Supervisor.

All technician positions within the DFPC Finance unit will be cross-trained to perform a variety of these duties. Although every position in the section has a primary focus, at any given moment, the position could be reassigned to other functions within the unit based on workload and business need.

Key Responsibilities

DFPC Employee Travel & Credit Card Expense Processing

Fire & Non Fire Related: Position reviews and enters invoices for payment against purchase orders for goods and services, and completes line item receiving when receipt of item or service is complete and appropriate. Verifies all transactions for accuracy, appropriate justifications, and object code per State guidelines.

Make payments in CORE (including but not limited to: payment vouchers (GAX), Invoices (IN)) and Intergovernmental Transfers (ITI,/ITA) Journal Entries (JVC, JV1STND).

Receives checks, cash, and credit card payments for Suppression, Fireworks, Cigarettes, Health Inspections, School Inspections, Testing (Certification), and other programs. Reviews payments against invoices from the Fire Billing Team and ensures the payment matches and is recorded correctly. Deposits all monies by creating CRs (Cash Receipts) in CORE, prepares checks and deposit slips and takes the monies to EDO Accounting. Receives Fire Billing Data from Fire Billing Team and records the appropriate RE (Receivables) in CORE as needed.

Accounts Payable and Accounts Receivable

Position reviews and enters invoices for payment against purchase orders for goods and services, and completes line item receiving when receipt of item or service is complete and appropriate. Verifies all transactions for accuracy, appropriate justifications, and object code per State guidelines.

Make payments in CORE (including but not limited to: payment vouchers (GAX), Invoices (IN)) and Intergovernmental Transfers (ITI,/ITA) Journal Entries (JVC, JV1STND).

Receives checks, cash, and credit card payments for Suppression, Fireworks, Cigarettes, Health Inspections, School Inspections, Testing (Certification), and other programs. Reviews payments against invoices from the Fire Billing Team and ensures the payment matches and is recorded correctly. Deposits all monies by creating CRs (Cash Receipts) in CORE, prepares checks and deposit slips and takes the monies to EDO Accounting. Receives Fire Billing Data from Fire Billing Team and records the appropriate RE (Receivables) in CORE as needed.

Cooperator and Contractor Fire Reimbursement Request Reviews

Position reviews cooperator and contractor reimbursement requests received from the Fire Billing Team. Position reviews and verifies the proper authorization with appropriate signatures, accuracy of calculations, completeness, and compliance with accounting standards and incident billing guidelines. Classifies reimbursement requests as allowable or denied according to DFPC, GAPP, State Accounting guidelines, federal incident business practices, and National Wildfire Coordinating Group (NWCG) guidelines. Verifies and corrects discrepancies with the Fire Billing Team and DFPC in order to process transactions with the state accounting system CORE.

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

Note, to be considered for this position, you must meet one of the following options for consideration.

Proven Experience, Knowledge, Skills

• Three (3) years of technical Accounting or Bookkeeping experience. OR
• Appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications And Competencies

• Must possess a high level of accuracy and attention to detail
• Must have excellent customer service and communication skills
• Ability to provide sensitivity and discretion with respect to confidential matters.
• Organizational skills
• Ability to follow directions
• Strong problem solving or analytical skills
• Excellent interpersonal skills and intercultural competence.
• Proficiency in Adobe and Google suite
• Advanced Excel knowledge and skills

Conditions of Employment

• Must be a Colorado resident at the time of application
• Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking.

Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

Disability Accommodation

If you have a disability and require reasonable accommodation to ensure equitable opportunity applying or interviewing for this position, please direct your inquiries to Human Resources at: [e-mail].

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.