Cryostorage Coordinator

Ovation Fertility; Nashville (TN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Tuition assistance and professional开发

Performance-based bonus opportunities

Generous paid time off, holidays, and.

Job summary

Ovation Fertility in Nashville, TN is seeking a Cryostorage Coordinator to maintain cryo-storage inventory and support clinical and administrative teams. You will coordinate shipping, manage patient consents, and ensure data accuracy in the EMR while following SOPs and HIPAA rules.

The role emphasizes attention to detail, teamwork, and reliability in a fast-paced laboratory setting within US Fertility network.

Qualifications

• Two-year Associate’s degree required; Bachelor's degree preferred.
• 2+ years of medical office experience.
• Ability to handle multiple tasks and priorities effectively.
• Excellent interpersonal communication skills and ability to build relationships.
• Demonstrated ability to handle sensitive information with discretion.
• Excellent organizational skills.
• Ability to work independently, under pressure and within deadlines.

Responsibilities

• Maintain all cryo-storage inventory for the Ovation-Nashville Laboratory.
• Support embryology, andrology, and administrative teams with inventory and operations.
• Coordinate shipping/receiving of cryostorage specimens, courier scheduling, and transfers.
• Manage patient consents and data entry in the EMR.
• Follow Lab SOPs, ensure HIPAA compliance, and assist with audits.
• Prepare for CAP inspections and assist with research data collection.

Skills

Interpersonal communication

Detail oriented

Multitasking

Organizational skills

Independent worker

Data entry

Tech savvy

Education

Associate degree

Bachelor's degree preferred

Job description

Build What Matters Most—Families, Futures, And Your Career

Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine.

Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.

Through our national network of premier fertility centers—including Ovation Fertility—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started.

Opportunity Overview

We have an immediate opening for a Cryostorage Coordinator to join our team at Ovation Fertility in Nashville, Tennessee.

• Schedule: Monday through Friday, from 8:00 AM to 4:30 PM, with approximately 6 weekends and 2 holidays per year

This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

How You’ll Contribute

At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success.

In This Role, The Cryostorage Coordinator Will

• Maintain all cryo-storage inventory efforts for the Ovation-Nashville Laboratory
• Assist the Nashville embryology, andrology, and administrative teams in maintaining their current, inventory and operations
• Assist in all aspects of shipping and receiving cryostorage specimens, including courier scheduling, shipment handling, inventory maintenance, and specimen transfers
• Send, receive, and verify patient consents
• Maintain accurate data entry in the EMR
• Perform applicable duties following lab SOPs
• Maintain attention to detail
• Comply with HIPAA privacy regulations
• Assist in data collection and management for research projects
• Assist with CAP inspection preparedness and compliance
• Communicate clearly, professionally, and timely with all stakeholders
• Coordinate logistics between customers and couriers
• Maintain patient records (paper and electronic)
• Perform general office duties such as filing, copying, cleaning, scanning, organizing, and answering the phone
• Respond to patient inquiries by phone or email
• Answer patient and employee questions regarding cryo storage.
• Assist with annual cryo audit
• Perform all other duties as assigned

What You’ll Bring

We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter.

Qualifications And Skills Include

• Two-year Associate’s degree required; Bachelor's degree preferred
• 2+ years of medical office experience
• Specimen handling in a laboratory setting preferred
• Ability to handle multiple tasks and priorities effectively
• Ability to manage, organize, and reconcile multiple sources of information with accuracy
• Excellent interpersonal communication skills and ability to build and facilitate good working relationships with staff at all levels of organization
• Demonstrated ability to exercise sound judgment and discretion when handling sensitive and confidential information
• Excellent organizational skills
• Ability to work independently, under pressure and within deadlines
• Exceptional written and verbal communication skills and attention to detail
• Ability to work as part of a team
• Good research skills
• Tech savvy
• Flexibility and willingness to learn at all times
• Excellent multi-tasking abilities

More important than any single credential, however, is the right person. Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement—for themselves, their colleagues, and the patients we serve.

What We Offer

US Fertility is proud to provide a competitive, comprehensive benefits package designed to support our team members—professionally and personally—across all employment types.

Full-Time Employees (30+ hours/week)

• Medical, dental, and vision insurance
• 401(k) with company match
• Tuition assistance and professional development support
• Performance-based bonus opportunities
• Generous paid time off, paid holidays, and paid parental leave
• Life and disability benefits
• Fertility Discount Program
• Employee wellness and recognition programs

Part-Time Employees

• 401(k) with company match
• Performance-based bonus opportunities
• Employee wellness and recognition programs

Per Diem Employees

• 401(k) with company match
• Employee wellness and recognition programs

Our Commitment to Inclusion and Opportunity

US Fertility and its network partners believe that a diverse workforce is essential to fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve.

Across our national footprint, US Fertility is a leader in offering clinical, administrative, and operational career opportunities at locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth.

This is a moment of growth, innovation, and impact. Take the next step in your career with US Fertility—and help shape the future of fertility care.