Cryostorage Coordinator

US Fertility; Nashville (TN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Tuition assistance and professionaldev

Performance-based bonus opportunities

Generous PTO and parental leave

Life and disability benefits

Fertility Discount Program

Wellness and recognition programs

Job summary

US Fertility in Nashville is seeking a Cryostorage Coordinator to join Ovation Fertility’s Nashville team. The role focuses on cryo-storage inventory, data entry, and coordinating shipments while maintaining HIPAA compliance and excellent patient service.

You will support embryology and administrative teams, manage records, and assist with audits and CAP readiness in a fast-paced clinical setting.

Qualifications

• 2+ years of medical office experience.
• Specimen handling in a laboratory setting preferred.
• Ability to manage multiple tasks and priorities.
• Ability to organize and reconcile multiple sources of information.
• Excellent interpersonal communication and teamwork.
• Discretion with sensitive information.
• Strong organizational skills.
• Ability to work independently under deadlines.
• Excellent written and verbal communication and attention to detail.
• Ability to work as part of a team.

Responsibilities

• Maintain all cryo-storage inventory for the Ovation-Nashville Laboratory.
• Assist embryology, andrology, and administrative teams with inventory and operations.
• Assist in shipping/receiving cryostorage specimens and courier scheduling.
• Send, receive, and verify patient consents.
• Maintain accurate data entry in the EMR.
• Follow lab SOPs and HIPAA regulations.
• Support data collection for research projects and CAP prep.
• Communicate clearly with stakeholders.
• Coordinate logistics between customers and couriers.
• Maintain patient records (paper and electronic).
• Perform general office duties (filing, copying, cleaning, scanning, organizing, phone).
• Respond to patient inquiries by phone or email.
• Assist with annual cryo audit and ongoing duties.

Skills

Medical office exp

Specimen handling

Data entry

HIPAA compliance

Communication skills

Attention to detail

Team player

Tech savvy

Job description

Build What Matters Most—Families, Futures, and Your Career

Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine.

Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.

Through our national network of premier fertility centers—including Ovation Fertility—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started.

Opportunity Overview

We have an immediate opening for an Cryostorage Coordinator to join our team at Ovation Fertility in Nashville, Tennessee.

• Schedule: Monday through Friday, from 8:00 AM to 4:30 PM, with approximately 6 weekends and 2 holidays per year

This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

How You’ll Contribute

At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than200 highly respected physicians nationwideor partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success.

In this role, the Cryostorage Coordinatorwill:

• Maintain all cryo-storage inventory efforts for the Ovation-Nashville Laboratory
• Assist the Nashville embryology, andrology, and administrative teams in maintaining their current, inventory and operations
• Assist in all aspects of shipping and receiving cryostorage specimens, including courier scheduling, shipment handling, inventory maintenance, and specimen transfers
• Send, receive, and verify patient consents
• Maintain accurate data entry in the EMR
• Perform applicable duties following lab SOPs
• Comply with HIPAA privacy regulations
• Assist in data collection and management for research projects
• Assist with CAP inspection preparedness and compliance
• Communicate clearly, professionally, and timely with all stakeholders
• Coordinate logistics between customers and couriers
• Maintain patient records (paper and electronic)
• Perform general office duties such as filing, copying, cleaning, scanning, organizing, and answering the phone
• Respond to patient inquiries by phone or email
• Answer patient and employee questions regarding cryo storage.
• Assist with annual cryo audit
• Perform all other duties as assigned

What You’ll Bring

We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter.

Qualifications and Skills Include:

• 2+ years of medical office experience
• Specimen handling in a laboratory setting preferred
• Ability to handle multiple tasks and priorities effectively
• Ability to manage, organize, and reconcile multiple sources of information with accuracy
• Excellent interpersonal communication skills and ability to build and facilitate good working relationships with staff at all levels of organization
• Demonstrated ability to exercise sound judgment and discretion when handling sensitive and confidential information
• Excellent organizational skills
• Ability to work independently, under pressure and within deadlines
• Exceptional written and verbal communication skills and attention to detail
• Ability to work as part of a team
• Tech savvy
• Flexibility and willingness to learn at all times
• Excellent multi-tasking abilities

More important than any single credential, however, is theright person. Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement—for themselves, their colleagues, and the patients we serve.

What We Offer US Fertility is proud to provide acompetitive, comprehensive benefits packagedesigned to support our team members—professionally and personally—across all employment types.

Full-Time Employees (30+ hours/week)

• Medical, dental, and vision insurance
• 401(k) with company match
• Tuition assistance and professional development support
• Performance-based bonus opportunities
• Generous paid time off, paid holidays, and paid parental leave
• Life and disability benefits
• Fertility Discount Program
• Employee wellness and recognition programs

Part-Time Employees

• 401(k) with company match
• Performance-based bonus opportunities
• Employee wellness andrecognition programs
• 401(k) with company match
• Employee wellness and recognition programs

Our Commitment to Inclusion and Opportunity

US Fertility and its network partners believe that adiverse workforce is essentialto fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve.

Across our national footprint, US Fertility is a leader in offeringclinical, administrative, and operational career opportunitiesat locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth.

This is a moment of growth, innovation, and impact. Take the next step in your career with US Fertility—and help shape the future of fertility care.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.