Cross-Functional Production Scheduler

Ultimate Staffing; Baltimore (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

Ultimate Staffing is seeking a Scheduling Coordinator to support production planning by coordinating schedules, tracking progress, and communicating priorities across multiple departments. This role ensures alignment of production requirements, staffing, materials, prepress readiness, and customer timelines to support on-time delivery.

Responsibilities include gathering daily production data, updating schedules, coordinating with leadership, and preparing performance reports.

Qualifications

• Must have strong organizational, planning and time management abilities.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Collaborate effectively across departments.
• Detail-oriented with strong follow-through.

Responsibilities

• Gather and compile daily production data and distribute to stakeholders.
• Maintain and update production schedules based on priorities and capacity.
• Develop daily/weekly schedules balancing workload, staffing, and customer expectations.
• Monitor workflow and adjust schedules to changing priorities.
• Facilitate scheduling meetings and coordinate activities across departments.
• Communicate schedule updates and production status in a timely manner.
• Organize and maintain production documentation and materials.
• Coordinate temporary staffing as needed and assist with workforce scheduling.
• Work with Prepress and other teams to ensure files and materials are ready for production.
• Plan equipment coverage and overtime with operations leadership.
• Prepare and distribute production performance reports.

Skills

Organizational skills

Communication

Multitasking

Cross-department collaboration

Detail-oriented

Problem solving

Scheduling systems proficiency

Tools

Scheduling software

Spreadsheets

Production software

Job description

Ultimate Staffing is seeking a Scheduling Coordinator to support production planning by coordinating schedules, tracking progress, and communicating priorities across multiple departments. This role ensures alignment of production requirements, staffing, materials, prepress readiness, and customer timelines to support on-time delivery.

Responsibilities include gathering daily production data, updating schedules, coordinating with leadership, and preparing performance reports.