Criminal Courts Manager - County Clerk

Tarrant County College; Fort Worth (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Tarrant County College in Fort Worth seeks a senior operations supervisor to manage the Criminal Courts Division's daily operations, ensuring timely, accurate, and professional services to the courts, private attorneys, District Attorney's office and the public.

The role includes supervising three Assistant Managers, directing project development, implementing policies, and ensuring compliance with county, state, and federal laws.

Qualifications

• Bachelor’s degree or equivalent experience is required.
• Minimum five (5) years of office/customer service experience including three (3) years in a supervisory/management capacity.
• Master’s degree may substitute for two (2) years of the required experience.
• Intermediate to Advanced knowledge of Microsoft Office programs, including Word, PowerPoint, Outlook, and Excel (pivot tables and charts).
• Display excellent verbal and written communication, presentation skills, and demonstrated effective leadership and organization.

Responsibilities

• Manages the daily operations of the Criminal Courts Division.
• Oversees policy development, budgets, and compliance with laws and standards.
• Directs the daily activities of three Assistant Managers.
• Interviews applicants and makes recommendations for hiring and promotions.
• Represents the County Clerk’s office at various meetings and conferences.
• Develops training procedures and manuals for entry level employees.

Skills

Verbal communication

Written communication

Leadership

Organization

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Job description

Summary

Provides management of the daily operations of the Criminal Courts Division while ensuring timely, accurate and professional services to the courts, private attorneys, District Attorney's office and the public. Manages personnel with direct supervision of three Assistant Managers. Oversees project development activities; implements new or expanded departmental policies and procedures; directs office procedural tasking; and ensures office compliance with departmental and county policies as well as state and federal laws. Oversees the Judicial Compliance Office. Assists in the development and administration of the department's budgets. Recommends hiring, disciplinary actions, promotions and terminations. Represents County Clerk's office at various meetings, functions and conferences.

• Manages the daily operations of the Criminal Courts Division.
• Ensures compliance with all rules, statutes and standards for case filing, electronic filing, indexing, accessing and restricting access through extensive research and monitoring of changes.
• Prepares annual budgetary input for Criminal Courts Division and assists in the preparation of all County Clerk estimated revenues.
• Directs the daily activities of Assistant Managers.
• Resolves Personnel issues up to and including third level discipline with recommendations for further actions. Participates in the County Clerk Discipline Review Committee.
• Interviews applicants and makes recommendations for hiring and/or promotions.
• Coordinates the submission of subordinate performance appraisals through validating accuracy, developing feedback and setting goals.
• Coordinates the archiving of documents retained by this office for permanent storage and irretrievability.
• Represents the County Clerk's office at various county meetings, state and national conferences.
• Develops a career path for entry level employees with corresponding training procedures and manuals.
• Reviews and evaluates current case and document management, cashiering, indexing and automated systems for future requirements and system efficiencies.
• Establishes and maintains communication with other County, State, Federal and Municipal agencies.
• Monitors fee collections, cash bond transactions and other cash transactions.
• Provides trend analysis for document type filings, fee increases, data usage, annual filings, external changes affecting filings, and potential revenue sources.
• Reviews, researches and tracks proposed legislation. Provides estimated fiscal impact and recommends implementation of new policies to comply with newly enacted legislation.
• Develops reporting standards and formats for various entities including the County Clerk, County Criminal Judges, Justices of the Peace, the County Auditor, the Office of Court Administration and the County Administrator.
• Monitors compliance with Art. 103.0033, Code of Criminal Procedure. Ensures all elements are detailed for audit by State Comptroller.
• Monitors Omnibase reports, submissions and closures. Researches discrepancies.
• Assists in establishing collection goals for cases with delinquent accounts in which sentences were imposed before and after implementation of collections program.
• Creates reports and documents all actions taken in the collection of delinquent accounts. Reviews status and progress reports for trends and problem resolution.
• Ensures the confidentiality of personal information on applications by monitoring the micro-imaging and eventual destruction of applications.
• Participates in continuing education for collection professionals and establishes high standards in subordinates. Secures continuing education and training for subordinates as needed and as available.
• Performs all related duties as assigned.
• Bachelor’s degree or equivalent experience in lieu of degree.
• Minimum of five (5) years office/customer service experience including three (3) years in a supervisory/management capacity .
• Master’s degree may substitute for two (2) years of the required experience.
• Intermediate to Advanced knowledge of Microsoft Office programs, including Word, PowerPoint, Outlook, and Excel (pivot tables and charts).
• Display excellent verbal and written communication, presentation skills, and demonstrated effective leadership and organization.

Summary

Provides management of the daily operations of the Criminal Courts Division while ensuring timely, accurate and professional services to the courts, private attorneys, District Attorney's office and the public. Manages personnel with direct supervision of three Assistant Managers. Oversees project development activities; implements new or expanded departmental policies and procedures; directs office procedural tasking; and ensures office compliance with departmental and county policies as well as state and federal laws. Oversees the Judicial Compliance Office. Assists in the development and administration of the department's budgets. Recommends hiring, disciplinary actions, promotions and terminations. Represents County Clerk's office at various meetings, functions and conferences.

Essential Duties And Responsibilities

• Manages the daily operations of the Criminal Courts Division.
• Ensures compliance with all rules, statutes and standards for case filing, electronic filing, indexing, accessing and restricting access through extensive research and monitoring of changes.
• Prepares annual budgetary input for Criminal Courts Division and assists in the preparation of all County Clerk estimated revenues.
• Directs the daily activities of Assistant Managers.
• Resolves Personnel issues up to and including third level discipline with recommendations for further actions. Participates in the County Clerk Discipline Review Committee.
• Interviews applicants and makes recommendations for hiring and/or promotions.
• Coordinates the submission of subordinate performance appraisals through validating accuracy, developing feedback and setting goals.
• Coordinates the archiving of documents retained by this office for permanent storage and irretrievability.
• Represents the County Clerk's office at various county meetings, state and national conferences.
• Develops a career path for entry level employees with corresponding training procedures and manuals.
• Reviews and evaluates current case and document management, cashiering, indexing and automated systems for future requirements and system efficiencies.
• Establishes and maintains communication with other County, State, Federal and Municipal agencies.
• Monitors fee collections, cash bond transactions and other cash transactions.
• Provides trend analysis for document type filings, fee increases, data usage, annual filings, external changes affecting filings, and potential revenue sources.
• Reviews, researches and tracks proposed legislation. Provides estimated fiscal impact and recommends implementation of new policies to comply with newly enacted legislation.
• Develops reporting standards and formats for various entities including the County Clerk, County Criminal Judges, Justices of the Peace, the County Auditor, the Office of Court Administration and the County Administrator.
• Monitors compliance with Art. 103.0033, Code of Criminal Procedure. Ensures all elements are detailed for audit by State Comptroller.
• Monitors Omnibase reports, submissions and closures. Researches discrepancies.
• Assists in establishing collection goals for cases with delinquent accounts in which sentences were imposed before and after implementation of collections program.
• Creates reports and documents all actions taken in the collection of delinquent accounts. Reviews status and progress reports for trends and problem resolution.
• Ensures the confidentiality of personal information on applications by monitoring the micro-imaging and eventual destruction of applications.
• Participates in continuing education for collection professionals and establishes high standards in subordinates. Secures continuing education and training for subordinates as needed and as available.
• Performs all related duties as assigned.

Minimum Requirements

• Bachelor’s degree or equivalent experience in lieu of degree.
• Minimum of five (5) years office/customer service experience including three (3) years in a supervisory/management capacity .
• Master’s degree may substitute for two (2) years of the required experience.
• Intermediate to Advanced knowledge of Microsoft Office programs, including Word, PowerPoint, Outlook, and Excel (pivot tables and charts).
• Display excellent verbal and written communication, presentation skills, and demonstrated effective leadership and organization.

Physical Demands And Work Environment & Other Requirements

While performing the duties of this position, the incumbent is regularly required to sit, stand, walk, bend, stoop, climb, lift, push and pull. Use of a motor vehicle is required to perform the essential duties of this position.

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.

• Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Smith at [phone].

01

Which of the following describes your combination of completed degree and minimum years of experience?

• Master's degree or higher AND a minimum of three (3) years office/customer service experience including three (3) years in a supervisory/management capacity
• Bachelor’s degree AND a minimum of five (5) years office/customer service experience including three (3) years in a supervisory/management capacity
• Associate's degree AND a minimum of seven (7) years office/customer service experience including three (3) years in a supervisory/management capacity
• High School or GED AND a minimum of nine (9) years office/customer service experience including three (3) years in a supervisory/management capacity
• None of the above

02

Describe your experience and knowledge level (Basic, Intermediate, Advance) for each: Microsoft Word Microsoft Power Point Microsoft Outlook Microsoft Excel (specify experience using Pivot Tables and Charts)

• Required Question