Crewing Coordinator

OSG Ship Management; Orlando, Tampa (FL, FL); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player seeks a dedicated Crewing Coordinator to join its shoreside team in Tampa. This role is crucial for ensuring that all vessels are crewed and ready for operations, requiring a blend of strong organizational and communication skills. The ideal candidate will manage crew payroll, maintain personnel records, and coordinate travel arrangements, all while adhering to safety and compliance standards. Join a company that values diversity and offers a supportive work environment, competitive benefits, and opportunities for professional growth. If you are passionate about maritime operations and ready to contribute to a leading energy transportation provider, this is the perfect opportunity for you.

Benefits

Healthcare

Life Insurance

Disability Benefits

401k with Employer Match

Flexible Work Schedules

Paid Time Off

Qualifications

• Bachelor's degree from a Maritime Academy preferred.
• 2-5 years of experience in ship crewing or similar activities.
• Strong computer skills and knowledge of HRIS required.

Responsibilities

• Ensure all company vessels are properly crewed at all times.
• Manage travel arrangements for assigned crew members.
• Maintain Marine Personnel files and ensure HRIS is updated.

Skills

Communication Skills

Organizational Skills

Interpersonal Skills

Stress Tolerance

Confidential Information Handling

Education

Bachelor's degree from a Maritime Academy

Tools

HRIS

Microsoft Office

Job description

302 Knights Run Ave, Tampa, FL 33602, USA Req #126

Tuesday, April 1, 2025

Our vision is to be the most respected energy transportation company in the Jones Act trade. Central to our vision is providing incident-free transportation services while protecting our crews, vessels, and the environment. We achieve this by staying focused on providing safe, efficient, and reliable transportation to customers; ensuring the highest standards of safety and environmental compliance throughout our organization, with a goal of zero incidents and zero spills or releases to the environment; maximizing long term value for shareholders and stakeholders; and creating a safe and rewarding work environment for our employees.

Are you a Maritime Academy Graduate that is looking to work ashore? If so, we are looking for you. We have an opening for a crewing coordinator at our corporate headquarters in Tampa. This position is in our Marine Labor Relations team where you will work to ensure our vessels are always crewed and ready to sail.

This is an exciting opportunity to join OSG shoreside staff in Tampa supporting one of the safest and most reliable fleets in the US Flag shipping industry.

Purpose of the Position

Ensure that all company vessels are properly crewed at all times, supervise crew payroll, as required, to ensure accurate and timely payment of wages and develop and maintain all appropriate record keeping in accordance with all standards (internal and external).

Core Job Functions

1. Maintain manning levels to meet operational and maintenance requirements with qualified crews in compliance with Collective Bargaining Agreement, licensing and other necessary qualifications and maintain a crew list for each vessel.
2. Manage travel arrangements for all assigned relief and departing crew.
3. Work with Superintendents and Fleet Managers to ensure new hires and promotions meet core competencies.
4. Maintain all Marine Personnel files including medical files for new hires and current employees, ensure HRIS is updated timely and is being fully utilized to its highest capability and ensure the completion of all recordkeeping requirements.
5. Process monthly invoices for crewing costs, review invoices for accuracy, code and advance for payment, resolve discrepancies with carriers, payroll and the company and complete reports for management as requested.
6. Serve as primary on call person to handle crewing issues outside normal working hours.
7. Maintain a thorough knowledge of the terms of Collective Bargaining agreements.
8. Maintain effective working relationships with the various Union Hall personnel.
9. Maintain contact with seagoing personnel to ensure their expectations are understood and met.
10. Prepare letters of service, reports, charts and graphs as required.
11. Advise and assist operations teams to ensure that all core requirements are applied and administered equitably and consistently.
12. Identify and recommend solutions for current and anticipated short-term manpower problems and manage job bid process.
13. Participate in training needs assessments in support of overall seagoing personnel strategy.
14. Provide support to Manager of Crewing in responding to CBA questions and/or disputes by employees and union representatives.
15. Support inquiries made for unemployment claims case work as necessary.
16. Participate in the development and/or revision of MS procedures to achieve effective guidelines, as required.
17. Represent the Company in a professional manner to provide efficient and economic service to all customers.

Requirements

1. Bachelor’s degree from a Maritime Academy preferred.
2. Two to five years prior work experience directly related to crewing of ships and tug/barge units or similar business or activities preferred.
3. Experience in a union environment preferred.
4. Working knowledge of Coast Guard regulations, collective bargaining agreements and tug, barge and ship operations preferred.
5. Strong computer skills, working knowledge of HRIS and reporting systems and working knowledge of Microsoft Office products required.
6. Basic knowledge of general HR processes preferred.
7. Ability to communicate both verbally and in writing across all levels of the organization in a clear and concise manner.
8. Highly developed organizational skills and ability to prioritize.
9. Highly developed interpersonal skills, ability to maintain a consistently positive, cheerful, helpful attitude and demeanor.
10. Ability to adapt well to changing priorities and situations without a loss of effectiveness.
11. Proven ability to handle confidential information, personal integrity, excellent judgement and high ethical standards.
12. Conveys sense of enthusiasm for his/her role and contributions.
13. Stress tolerance related to time sensitive deadlines.
14. Ability to work outside normal hours to ensure vessels are crewed appropriately.

OSG is a leading provider of energy transportation services delivering crude oil and petroleum products throughout the United States and the world. Founded in 1948, OSG has operated through multiple shipping cycles, adjusting our business as needed to compete and succeed. Our well-maintained fleet, and commitment to high quality, incident-free service, has positioned us as a preferred energy transportation provider to major oil companies, refiners and traders.

OSG offers a competitive compensation and benefits package that focuses on the wellbeing of its employees and their families. Benefits include healthcare, life insurance and disability benefits. OSG also offers a 401k with an employer match, flexible work schedules and paid time off.

OSG believes that a diverse workforce creates better business solutions by fostering an environment where each member of our workforce has the opportunity to realize his or her full potential. OSG strives to attract and retain the most-talented men and women for its operations, irrespective of background, age, religion, ethnic origin, veteran’s status, sexual orientation, disability or national origin.

OSG is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin. OSG participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.