Credit Card Operations Manager

Salt Digital Recruitment; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

Salt Digital Recruitment is seeking an experienced Credit Card Operations & Settlement Manager in New York, NY. This critical role ensures operational excellence, regulatory compliance, and manages key vendor relationships for the U.S. credit card program.

The ideal candidate will have a proven track record in the credit card back‑office operations, with strong skills in managing audits and ensuring compliance with credit card regulations. You will lead a team dedicated to payments processing and dispute resolution.

Qualifications

• Proven experience in credit card back‑office operations.
• Strong analytical skills for defining and monitoring operational KPIs.
• Excellent problem‑solving and communication skills.

Responsibilities

• Lead operational excellence and settlement for the credit card program.
• Manage internal and external audits for the credit card program.
• Oversee daily payment processing for compliance with Regulation Z.

Skills

Credit card operations

Vendor management

Regulatory compliance

Analytical skills

Problem-solving

Job description

We are seeking an experienced Credit Card Operations & Settlement Manager (Back‑office) to lead operational excellence, settlement, audit oversight, and strategic vendor management for the U.S. de novo credit card program. This role is critical for ensuring regulatory compliance, maintaining high operational efficiency, ensuring strict Sponsor bank program compliance, and managing critical third‑party relationships, including core card processor, card fulfilment vendors, and outsourced support.

Reporting Structure

Direct Report to: Head of Credit Card

Primary Responsibility

• Own and drive operational excellence, settlement, and strategic vendor management with key vendors including sponsor banks, processors, and customer support, focusing on core back‑office functions like payments processing, dispute resolution, network settlement, and card fulfilment, while defining and tracking key performance indicators and ensuring strict program compliance.

Key Responsibilities & Essential Functions

Settlement

• Facilitate the design and implementation of the daily settlement function for credit card reconciliation ensuring strict Flow of Funds compliance.
• Own the daily function of settlement in partnership with Treasury teams to ensure adherence to settlement timing, proper flow of funds movement, and final reconciliation.
• Ensure settlement is performed daily in a timely fashion before network cutoff.

Operational Workflow & Compliance

• Build and manage the Credit Card back‑office operations function from the ground up using industry best practices and agentic automations where possible.
• Own the administration of internal and external audits for the credit card program, ensuring timely reporting and preparation of exam responses.
• Design, implement, and maintain the end‑to‑end Dispute & Chargeback workflow, ensuring strict compliance with Regulation Z.
• Act as the final escalation point for complex, high‑risk customer issues that cannot be resolved by the front line.
• Own the timely completion and submission of all Quarterly Network reporting.

Payment Processing & Regulatory Compliance (Reg Z)

• Oversee daily payment processing to ensure all credits post in accordance with Regulation Z requirements, including the management of ACH returns, failed payments, and payment reversals.
• Conduct deep‑drive research to resolve complex ACH Network issues, ensuring seamless fund movement and system integrity.
• Guarantee the accuracy and timely delivery of billing statements and mandatory disclosures to maintain strict compliance with federal lending laws.
• Ensure cases are investigated and resolved including billing errors and disputes; draft and deliver formal resolution notices (letters or emails) within the specific timeframes mandated by Reg Z.
• Research and rectify rewards posting errors and complex interest/fee disputes (including trailing interest) while ensuring all communications adhere to UDAAP and Reg Z standards.
• Analyze complex account anomalies, such as authorization declines and duplicate transaction postings, ensuring final resolutions comply with Regulation Z.

Account Lifecycle & Portfolio Maintenance

• Monitor API booking failure logs to identify and fix new account errors, ensuring successful onboarding and strict adherence to the Military Lending Act (MLA).
• Execute account‑level maintenance and process risk‑based closures to protect the portfolio's health and security.
• Manage SCRA requests by adjusting interest rates to 6% and monitoring accounts for continued compliance; process subpoenas and legal documents, including account freezes and statement production.

Quality Assurance & Systems Testing

• Perform monthly QA/QC audits on 10% of total booked card volume, documenting successful bookings and reporting systemic errors to the Product team for remediation.
• Lead rigorous End‑to‑End (E2E) and User Acceptance Testing (UAT) for production changes, providing formal sign‑off for new features and system updates.
• Execute and document "First Occurrence" testing for index pricing changes on the front book and manage APR updates for the back book while maintaining comprehensive, auditable change logs.

Vendor & Partner Management

• Manage the day‑to‑day and strategic relationship with the card fulfillment vendor, overseeing card printing, shipping, and inventory management.
• Oversee the relationship with plastics vendors, including inventory monitoring, issuance report auditing, and the "Pull & Destroy" process for compromised or expired cards.
• Manage the digital card lifecycle, resolving complex tokenization errors and provisioning issues.
• Define and oversee the strategy for outsourced back‑office support for functions like fraud and disputes & customer service, ensuring all BPO partners adhere to strict U.S. credit card and banking regulatory requirements.
• Define KPIs for the operations department, including Turnaround Time and error rates, and drive continuous improvement.

Team Support

• Serve as the backup and escalation resource for the Head of Credit Card and support other operations team members as needed.
• Provide additional duties not explicitly referenced as required by the Head of Credit Card.

Qualifications

• Proven experience in credit card back‑office operations, including a deep understanding of credit card settlement, Dispute and Chargeback processes, and all applicable credit card regulations.
• Knowledge of stablecoin money movement is a plus.
• Demonstrated success in managing critical third‑party vendors (Processors, Sponsor Banks, BPOs, card fulfillment partners) and ensuring their strict program compliance.
• Strong analytical skills for defining and monitoring operational KPIs (Turnaround time, error rates).
• Proven track record of managing successful internal and external audits, with a keen ability to resolve MRAs in a timely manner.
• Excellent problem‑solving and communication skills for handling complex escalations and leading partner relationships.
• Ability to work across multiple departments including Compliance, Legal, Marketing, Treasury, Analytics, etc., in a fast‑paced highly matrixed organisation.

Salt is acting as an Employment Agency in relation to this vacancy.