Creative Project Coordinator

King Arthur Baking Company; Hartford (VT); On-site; USD 51,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) with match

Volunteer hours

Profit sharing

ESOP

Job summary

King Arthur Baking Company seeks a Creative Project Coordinator to connect and support workflows across the Creative Team. This role plans, coordinates, and manages timelines for digital, print, and studio production, ensuring work moves from intake to delivery with clear schedules and cross-functional collaboration.

In addition to project coordination, you will provide light production support, asset prep, and occasional hands-on deliverables.

Qualifications

• 3–5 years of experience in creative project coordination or production.
• Experience across digital, print, packaging, and media channels.
• Familiar with creative workflows, design processes, and asset management.
• Proficient with project management tools and Adobe Creative Cloud.

Responsibilities

• Manage project intake, ensuring requests are appropriately assigned and resourced.
• Build and maintain detailed project plans and milestones.
• Identify risks and bottlenecks, escalating issues to ensure timely completion.
• Serve as primary contact between creative team and cross-functional partners.
• Schedule meetings and handoffs to maintain momentum and alignment.
• Coordinate production handoffs with internal and external partners.
• Support light production work, asset prep and minor updates.
• Develop and maintain Creative Team workflows and a Playbook.
• Apply knowledge of workflows and digital tools to improve efficiency.
• Coordinate briefing for external freelance support when needed.

Job description

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Meet Us

King Arthur Baking Company has been sharing the joy of baking since 1790. Headquartered in Norwich, Vermont, we’re the ultimate baking resource – providing education, inspiration, and the highest quality products, all while fostering connections and community through baking. Our superior flours and mixes are available in supermarkets nationwide, and our direct‑to‑consumer business – website and retail stores – offers an even wider selection of specialty baking ingredients, mixes, gluten‑free products, baking tools, and more. We bring baking education to millions of bakers through our cookbooks, podcast, recipe app, website, and baking school. We’re proud to be 100% employee‑owned, which means everyone who works here has a real voice and a shared stake in what we do. This creates a strong sense of community built on trust, teamwork, and love of baking. As a benefit corporation, we’re committed to the best interests of all our stakeholders—employees, our local communities, our broader community of bakers, and our planet. Join us and help spread the joy of baking. King Arthur – where, as an employee‑owner, your passion and ideas can truly make a difference.

Creative Project Coordinator

The Creative Project Coordinator plays a foundational role in connecting and supporting workflows across the Creative Team. This position plans, coordinates, and manages timelines for creative projects across all channels rooted in digital, print, and studio production. This role ensures creative work moves efficiently from intake through delivery by maintaining clear schedules, facilitating communication, and supporting cross‑functional collaboration. In addition to project coordination, this role contributes light creative production support, assisting with asset prep, basic production tasks, and occasional hands‑on creative deliverables as needed. This role also stays attuned to digital and technological advancements and applies them to improve team workflows and efficiency.

Benefits

• Medical, dental, vision, company paid short- and long‑term disability, life insurance, paid parental leave, paid time off to rest, paid holidays, a 401(k) with a company match.
• 40 paid volunteer hours a year.
• Profit sharing*
• Participation in the Employee Stock Ownership Plan (ESOP)*
• Knowing that those working with you are dedicated and engaged co‑employee owners that believe in you and your extraordinary abilities to move us all forward.

Location

Hybrid combining working from home, and onsite in White River Junction VT roughly 2 days per week and attending Quarterly Marketing Onsite Days. Ideal candidates will be located within 120 miles of our offices.

Pay

$50,900 to $69,300 annual salary; commensurate with experience

Essential Duties and Responsibilities

• Manage project intake, ensuring requests are appropriately assigned and resourced, clearly defined, and prioritized.
• Build, maintain, and communicate detailed project plans, timelines, and milestone schedules for multiple concurrent projects.
• Monitor project progress by identifying risks, bottlenecks, and resourcing constraints, proactively escalating issues to ensure timely completion and sustained momentum.
• Serve as the primary point of contact for project coordination and communication between creative team members and cross‑functional partners.
• Schedule and facilitate project meetings, including kickoffs, team status updates, check‑ins, and handoffs to maintain alignment, momentum, and timely delivery.
• Coordinate production handoffs with internal and external partners, ensuring assets are delivered on time and to our standards.
• Support light creative production work, such as basic asset preparation, resizing, file organization & export, or minor creative updates under direction from designers or creative leads.
• Develop and maintain Creative Team workflows and documentation, including a Creative Process Playbook.
• Apply knowledge of creative workflows and digital tools to streamline processes and improve team efficiency.
• Coordinate and manage the briefing process for external freelance support when internal team capacity is fully allocated.

Experience and Education

• 3–5 years of experience in a creative project coordination, project management, or production-focused role within a creative or marketing environment
• Experience working across multiple creative channels (digital, print, packaging, photo/video) preferred
• Informed and familiar with creative workflows, design processes, and asset management
• Proficiency with project management tools, (e.g., Asana, calendars, and documentation systems) and working knowledge of Adobe Creative Cloud (Photoshop, Illustrator, InDesign), or similar tools preferred
• Project Coordination & Organization: Exceptional ability to manage multiple projects, timelines, and stakeholders with accuracy and clarity.
• Communication & Collaboration: Strong written and verbal communication skills; comfortable coordinating across creative, marketing, and cross‑functional teams.
• Attention to Detail: Highly detail-oriented with a focus on consistency, accuracy, and follow‑through.
• Creative Process Knowledge: Solid understanding of creative workflows and how design, production, and review cycles function.
• Adaptability: Comfortable shifting priorities in a fast‑paced creative environment while maintaining composure and organization.
• Problem‑Solving: Proactive in identifying challenges and supporting solutions that keep projects moving forward.

Success Factors

• Genuine enthusiasm for the King Arthur’s mission and products and a commitment to living our values
• Is community minded gets involved, volunteers
• Strong sense of ownership and accountability
• Collaborative, positive team presenceCommunity‑minded and engaged in company culture and values

Physical Requirements/Work Environment/Safety

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical requirements

• This role consistently uses standard office equipment such as computers and phones.
• Ability to work at a computer for extended periods of time.

Work environment

• Indoors, a normal office environment with little exposure to excessive noise, dust, or temperature changes. This role operates in a professional office environment where most work is performed at a desk. Remote work environment that meets KAB standards for work.

Safety

• Understands that safety is the responsibility of everyone at the organization and is responsible for adhering to/providing work in a safe and ergonomic manner, identifying unsafe conditions and correcting conditions immediately or reporting them promptly.
• Participates in safety and compliance training and safety and health programs.

Supervision

This role has no direct reports.

Travel

• Occasional travel may be required for production support on photo or video shoots

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

It is the responsibility of every employee to contribute to a positive and safe work environment through cooperative and professional interactions with co‑workers, customers, and vendors. As a proud Benefit Corporation, King Arthur Baking expects our employees to adhere to company‑wide green norms and remain educated on company impact campaigns.

Equal Employment Opportunity Employer

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors protected by law. King Arthur Baking provides reasonable accommodation to qualified individuals with disabilities to allow them to participate in both the application process and during employment. Such individuals are encouraged to seek accommodations to allow them to apply for a position, participate in the application process, and meet the essential functions and requirements of the position.

*Amounts vary based on achievement of financial targets. Participation based on hire date and program entry date.