CRC Bed Intake Coordinator

WVU Medicine Uniontown Hospital; Uniontown (Fayette County); On-site; USD 32,000 - 46,000; Full time

Job summary

UNTWN Uniontown Hospital is seeking an organized secretary to provide clerical and scheduling support for the Nursing Division. This role helps staff the unit and serves as a superuser for scheduling to maintain smooth patient flow.

Responsibilities include bed management, transfers, discharges, and bed availability tracking, coordinating with nursing and ancillary staff, and handling death certificate initiation when required. Strong Word/Excel/EPIC skills preferred.

Qualifications

• High school diploma or equivalent (GED).
• 1 year direct patient care or administrative experience.

Responsibilities

• Continuously monitor bed availability, utilizing bed management systems to identify available beds and anticipate upcoming discharges.
• Assign patients to appropriate beds based on their medical condition, acuity level, and required care needs.
• Collaborate with nursing staff, other healthcare providers, and ancillary departments to coordinate patient transfers, discharges, and updates on bed availability.
• Track key metrics of patient flow, bed utilization, and wait times to identify areas of improvement.
• Efficiently address challenges related to bed availability and patient placement.
• Assists with staffing and operations of the flex unit.
• Performs bed placement functions to maintain efficient inpatient flow.
• Monitors morgue capacity while working with funeral homes and Coroner's office to ensure timely removals.
• Starts death certificates in EVITALS and communicates with appropriate personnel to ensure efficient completion of death certificates.
• Utilizes system scheduling capabilities in all work completed in the staffing office. Provides education and assistance to Directors and Supervisors in scheduling.
• Maintains clerical supplies to meet the needs of the department within the established budget.

Skills

Word

Excel

Teams

Education

High school diploma or equivalent

Tools

Epic Health Information Management System

Job description

This position provides secretarial and clerical support services for the Nursing Division. Provides staffing support for all clinical areas and is a superuser for scheduling. Performs bed placement functions to maintain efficient inpatient flow.

MINIMUM QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• High school diploma or equivalent (GED)

EXPERIENCE

• 1 year direct patient care or administrative experience.

CORE DUTIES AND RESPONSIBILITIES

• Continuously monitor bed availability, utilizing bed management systems to identify available beds and anticipate upcoming discharges.
• Assign patients to appropriate beds based on their medical condition, acuity level, and required care needs.
• Collaborate with nursing staff, other healthcare providers, and ancillary departments to coordinate patient transfers, discharges, and updates on bed availability.
• Track key metrics of patient flow, bed utilization, and wait times to identify areas of improvement.
• Efficiently address challenges related to bed availability and patient placement.
• Assists with staffing and operations of the flex unit.
• Performs bed placement functions to maintain efficient inpatient flow.
• Monitors morgue capacity while working with funeral homes and Coroner's office to ensure timely removals.
• Starts death certificates in EVITALS and communicates with appropriate personnel to ensure efficient completion of death certificates.
• Utilizes system scheduling capabilities in all work completed in the staffing office. Provides education and assistance to Directors and Supervisors in scheduling.
• Maintains clerical supplies to meet the needs of the department within the established budget.

PHYSICAL REQUIREMENTS

• Frequent sitting, walking, standing, bending, squatting, reaching, and twisting
• Ability to lift and/or carry up to 25 pounds and push up to 50 pounds.

WORKING ENVIRONMENT

1 Standard office environment.

SKILLS AND ABILITIES

• Proficient in Word, Excel, and Teams.
• Experience with Epic Health Information Management System.
• Ability to multitask and independently problem solve.
• Effective listening and processing of information.
• Must work well with others and foster a teamwork environment.
• Ability to adapt to a changing work environment.

Additional Job Description

Scheduled Weekly Hours: 36

Shift

United States of America (Non-Exempt)

Company

UNTWN Uniontown Hospital

Cost Center

93 UNTWN Nursing Nurse Resource and Float Pool

Address

500 W Berkeley Street
Uniontown
Pennsylvania

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.