CRC Bed Intake Coordinator

WVU Medicine; United States; On-site; USD 36,000 - 52,000; Full time

Job summary

UNTWN Uniontown Hospital is seeking a secretary/clerical support to assist the Nursing Division and provide staffing support across clinical areas. The role includes bed management, scheduling, bed placement, and coordination of patient transfers to maintain efficient inpatient flow.

Responsibilities include monitoring bed availability, tracking patient flow metrics, supporting the flex unit, and initiating death certificates in EVITALS.

Qualifications

• High school diploma or GED.
• 1 year direct patient care or administrative experience.
• Experience with Epic Health Information Management System.

Responsibilities

• Continuously monitor bed availability using bed management systems.
• Assign patients to beds based on their medical condition, acuity level, and required care needs.
• Collaborate with nursing staff, other healthcare providers, and ancillary departments to coordinate patient transfers, discharges, and updates on bed availability.
• Track key metrics of patient flow, bed utilization, and wait times to identify areas of improvement.
• Efficiently address challenges related to bed availability and patient placement.
• Assists with staffing and operations of the flex unit.
• Performs bed placement functions to maintain efficient inpatient flow.
• Monitors morgue capacity while working with funeral homes and Coroner’s office to ensure timely removals.
• Starts death certificates in EVITALS and communicates with appropriate personnel to ensure efficient completion of death certificates.
• Utilizes system scheduling capabilities in all work completed in the staffing office. Provides education and assistance to Directors and Supervisors in scheduling.
• Maintains clerical supplies to meet the needs of the department within the established budget.

Skills

Multitasking

Teamwork

Problem solving

Communication

Adaptability

Education

High school diploma or GED

Tools

Word

Excel

Teams

Epic Health Information Management System

Job description

This position provides secretarial and clerical support services for the Nursing Division. Provides staffing support for all clinical areas and is a superuser for scheduling. Performs bed placement functions to maintain efficient inpatient flow.

MINIMUM QUALIFICATIONS** : **

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school diploma or equivalent (GED)

EXPERIENCE:

1. 1 year direct patient care or administrative experience.

PREFERRED QUALIFICATIONS** : **

EXPERIENCE:

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Continuously monitor bed availability, utilizing bed management systems to identify available beds and anticipate upcoming discharges.

2. Assign patients to appropriate beds based on their medical condition, acuity level, and required care needs.

3. Collaborate with nursing staff, other healthcare providers, and ancillary departments to coordinate patient transfers, discharges, and updates on bed availability.

4. Track key metrics of patient flow, bed utilization, and wait times to identify areas of improvement.

5. Efficiently address challenges related to bed availability and patient placement.

6. Assists with staffing and operations of the flex unit.

7. Performs bed placement functions to maintain efficient inpatient flow.

8. Monitors morgue capacity while working with funeral homes and Coroner’s office to ensure timely removals.

9. Starts death certificates in EVITALS and communicates with appropriate personnel to ensure efficient completion of death certificates.

10. Utilizes system scheduling capabilities in all work completed in the staffing office. Provides education and assistance to Directors and Supervisors in scheduling.

11. Maintains clerical supplies to meet the needs of the department within the established budget.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Frequent sitting, walking, standing, bending, squatting, reaching, and twisting

2. Ability to lift and/or carry up to 25 pounds and push up to 50 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1 Standard office environment.

SKILLS AND ABILITIES:

1. Proficient in Word, Excel, and Teams.

2. Experience with Epic Health Information Management System.

3. Ability to multitask and independently problem solve.

4. Effective listening and processing of information.

5. Must work well with others and foster a teamwork environment.

6. Ability to adapt to a changing work environment.

Additional Job Description:

Scheduled Weekly Hours:

36

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

UNTWN Uniontown Hospital

Cost Center:

93 UNTWN Nursing Nurse Resource and Float Pool

Address:

500 W Berkeley Street

Uniontown

Pennsylvania

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.