CPW Commission Coordinator - Program Assistant II

State of Colorado; Wisconsin; Hybrid; USD 60,000 - 90,000; Full time

Job summary

Colorado Parks and Wildlife is seeking a Commission Coordinator to provide administrative and technical support to the Parks and Wildlife Commission. The role covers meeting logistics, agenda development, and cross‑unit coordination with CPW leadership.

Responsibilities include managing budgets, coordinating vendor services, and ensuring compliance with statutory requirements while supporting hybrid and remote meeting access for stakeholders and the public.

Qualifications

• Experience coordinating Commission meetings and agendas.
• Strong budget awareness and financial oversight.
• Ability to communicate with staff, commissioners and the public.

Responsibilities

• Coordinate Commission meetings and develop draft/final agendas, with internal/external stakeholders.
• Manage cost center operations, budgets, travel, and expenses to stay within the allocation.
• Provide technical and executive support to the Parks and Wildlife Commission.
• Maintain official records, respond to Open Records requests, and coordinate meeting logistics.
• Arrange venues, catering, equipment, and support for hybrid in‑person/virtual meetings.

Skills

Coordination

Budget management

Event planning

Stakeholder communication

Meeting facilitation

Vendor management

Zoom

Google Chat

Tools

CORE

SARA

One Card

Job description

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 11 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness Program.

COLORADO PARKS AND WILDLIFE

Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.

The Research, Policy and Planning branch supports implementation of Colorado Parks and Wildlife’s mission through formulating public policy and conducting research. The branch establishes and maintains close working relationships with local, state, federal, and interstate governmental agencies, private wildlife/park agencies, constituent groups and other interested parties to facilitate their involvement in the development, modification, and implementation of the Division’s Strategic Plan and programs.

The position exists to provide administrative and technical support to the Parks and Wildlife Commission (PWC) and the Assistant Director for the Policy and Planning branch. The Commission is statutorily responsible for licensing requirements and for the promulgation of rules, regulations, and orders concerning parks and wildlife programs. The Commission meets 8-12 times per calendar year, usually for two-day long meetings held in various locations throughout the state. These meetings are hybrid meetings providing access for both in-person and virtual attendees and this position works across CPW Sections and Units to provide information about commission meetings including planning, logistics, PWC agenda creation, material distribution, and coordination of meetings.

Coordination and facilitation of Commission Agendas and Meetings

Coordinates Commission meetings, including managing the process for scheduling and developing draft and final agendas, working with internal and external stakeholders to coordinate specific agenda item timing, and communicating with staff, commissioners, and the public about meeting agendas and other logistics. This includes all associated documentation and website changes needed for meetings to run efficiently. Uses judgment to establish Commission meeting agendas based on correspondence with staff, the Executive Management Team - including the Director of Colorado Parks and Wildlife - the Chair of the PWC and considers agenda item importance and timeliness to help determine agenda item placement (e.g., action items vs. information items; items needing to go through the rulemaking process, etc.). Manages the process for requests to speak during a PWC meeting from members of the public; communicates with presenters on behalf of CPW leadership and the Commission. Determines appropriate venues for meetings, negotiates and contracts for set up with hotel/meeting site for catering and equipment (e.g., microphones, recording equipment, etc.) needs. Assists CPW teams in the establishment of the Commission’s annual calendar of public meetings and ensures meetings meet statutory requirements (e.g., hosting at least two meetings per year west of the continental divide) and ensuring dates do not conflict with major CPW events. This position also handles the arrangements and social events for meetings in coordination with Regional staff, helps set up and take down meeting technology, and assists staff through Zoom and Google Chat throughout meetings. Responsible for ensuring all Commission equipment and materials are brought to Commission meetings which includes towing the equipment trailer. This position also oversees and facilitates decision processes and voting during Commission meetings, corresponding with the Chair and other Commissioners, as well as CPW’s Director and Policy team.

Operational and Financial Commission Cost-Center Management

The position functions independently when managing the cost center and overall operations for the PWC. This position serves as the point of contact for all Commission-related budget inquiries and budget related tasks and regularly works with Financial Services staff to process payments and ensure the Commission budget is managed appropriately. This position is responsible for the day-to-day financial and operational management of this cost center, ensuring travel, overall meeting costs, supplies, and other expenses do not exceed allocated budget in addition to ensuring that agency leadership is aware of issues and opportunities to facilitate timely and direct communication with Commission members. This position aplies knowledge of CPW protocols and operations when resolving customer concerns, requests for information, and responding to constituents on behalf of the agency and/or Commission. Reviews, processes and approves all Commissioner reimbursements. Determines and ensures validity of reimbursement requests and purchases and ensures compliance with State Fiscal Rules, Division Administrative Directives and other directives (e.g., Out of State Travel). Ensures travel, overall meeting costs, supplies, and other expenses do not exceed allocated budget. Identifies and contracts vendors for audio support, catering, venues, etc. Manages financial data entry in CORE, SARA and One Card credit cards. Creates and maintains accounting reports and files as needed.

Commission Executive Level Support

The position provides technical and executive level support functions to the Parks and Wildlife Commission. Establishes processes to keep the official Commission meeting records (record meetings, take notes, establish official minutes, respond to Open Records requests, etc.) based on statutory requirements for operation of Commission.

Determines what actions taken by the Commission are “official actions” for purposes of inclusion in official meeting minutes. Track and delegate requests from the CPW Commission, Director’s Office, staff and other constituents. Manages communication sent to the Commission including but not limited to: routing Commissioner’s, CPW Director, or other parties as appropriate to one another, maintaining records of correspondence while also ensuring concerns are addressed appropriately and in a timely manner. Uses judgment to determine those matters which require responding quickly to requests; and determine if the issue is politically sensitive and needs immediate attention. Also responds on behalf of the Commission in writing via e‑mail or memo Commission requirements in order to ensure the public understands proper protocol for getting issues before the Commission. Assists in developing and coordinating New Commissioner Orientation and onboarding processes - including iPad use and travel reimbursements - for new Commissioners as outlined in Administrative Directives. The Commission Coordinator works closely with the Assistant Director of the Policy