Courtroom Clerk II

Pima County; Tucson (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Retirement Plan

Vacation, holidays, and sick leave

100% paid parental leave

Employer-paid Short-term Disability

Tuition Reimbursement

Health Wellness discount program

Job summary

Pima County is seeking a Courtroom Clerk to ensure accurate records, timely case processing, and smooth courtroom operations. The role includes preparing daily calendars for in-custody defendants via video from the Pima County Jail and providing support to judges, attorneys, and the public with knowledge of legal procedures.

The position requires knowledge of court protocol, record-keeping, and proficiency in Microsoft Word, Outlook, and Excel. Occasional weekend or off-site work may be required.

Qualifications

• An Associate’s Degree in Business Administration, Public Administration, paralegal studies, or a closely related field with one year of legal office experience.
• Or ABA-approved paralegal certificate with one year of legal office experience.
• Or a high school diploma and two years of legal office experience.

Responsibilities

• Research case files for completeness and accuracy and prepares the file for court.
• Conduct digital recording of courtroom proceedings to document statements and activity.
• Review case files prior to court to ensure proper documentation and advise the judge of the case status.
• Check defendants in prior to the beginning of court and enter their presence for digital recording purposes.
• Enter all case proceedings, dispositions, motions, and court calendar into automated systems.
• Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to guidelines.
• Schedule events as ordered by the judge.
• Manage efficient case flow by ensuring future events are properly scheduled.
• Provide confidential administrative support to the judges including the Presiding Judge.
• Assist attorneys and public to ensure they get relevant information pertaining to their case.
• Prepare and process documents from court proceedings and distribute copies.
• Monitor and maintain the integrity of all evidence and exhibits in the court record.
• Respond to staff, customer, and citizen inquiries and resolve problems.
• Adapt to Zoom/video and telephonic hearings and other formats.
• Operate Zoom, desktop computers, video equipment, FTR, and Spillman.

Skills

Courtroom protocol

Legal terminology

Time management

Independent work

Education

Associate degree in related field

ABA-approved paralegal certificate

High school diploma + 2 years experience

Tools

Microsoft Word

Outlook

Excel

Zoom

FTR recording equipment

Job description

Job Description Summary

Join our team as a Courtroom Clerk and play a vital role in ensuring accurate records, timely case processing, and smooth courtroom operations. This position will support the court's daily operations with precision and professionalism. Prepare a daily calendar involving in-custody defendants appearing via video transmission from the Pima County Jail.

Join our team as a Courtroom Clerk and play a vital role in ensuring accurate records, timely case processing, and smooth courtroom operations. This position will support the court's daily operations with precision and professionalism. Prepare a daily calendar involving in-custody defendants appearing via video transmission from the Pima County Jail.

Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and make independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities.

Job Description

Hiring Rate: $21.76 Hourly

Minimum Qualifications

An Associate’s Degree in Business Administration, Public Administration, paralegal studies, or a closely related field and one year specialized experience working in a legal office environment; OR A certificate of completion in paralegal or legal assistant studies from an American Bar Association (ABA) approved program at an accredited college or university and one year specialized experience working in a legal office environment; OR A high school diploma or the equivalent and two years specialized experience working in a legal office environment.

Preference May Be Given To Candidates With Court Experience

Once a candidate formally accepts a job offer with Superior Court, Juvenile Court, or Justice Court, all other active applications they may have submitted for different roles within these courts will be inactivated. This ensures clarity in our hiring process and allows us to focus on onboarding and supporting the candidate in their new role. We appreciate your interest in joining our team.

Please be aware that selected candidates for this position must be authorized to work in the United States and will need provide documentation of eligibility on the first day of employment.

The court does not provide visa sponsorship.

Licenses And Certificates

None required.

Summary

Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities.

Essential Duties

• Research case files for completeness and accuracy and prepares the file for court;
• Conduct digital recording of courtroom proceedings to document parties' statements and activity in the courtroom;
• Review case files prior to court to ensure proper documentation and advise the judge of the case status;
• Check defendants in prior to the beginning of court and enter their presence for digital recording purposes;
• Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems;
• Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines;
• Schedule events as ordered by the judge;
• Manage efficient case flow by ensuring future events are properly scheduled;
• Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court;
• Assist the attorneys and public to ensure they get relevant information pertaining to their case;
• Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties;
• Monitor and maintain the integrity of all evidence and exhibits admitted into the court record;
• Respond to staff, customer, and citizen inquiries and complaints, performs related research and resolves problem and complaints;
• Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings;
• Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman;

In addition to regular courtroom duties, complete duties for Initial Appearance Court when assigned

• Pull up, review, and print the Pima County Jail's booking sheets;
• Process complaints, reports, and arresting paperwork;
• Prepare and distribute tentative and final Initial Appearance (IA) calendar;
• Complete Conditions of Release and Order forms in preparation for court;
• Schedule arraignments, pre-trials, case management, and preliminary hearings as ordered by the judge;
• Assign appointment of counsel and coordinates essential information with Indigent Defense and court staff;
• Copy audio requests, as needed;
• Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location.

Additional Duties

• Compile statistical data and prepare periodic and special reports;
• Assist in training new courtroom clerks;
• Prepare form packets as needed;
• Provide assistance to jurors as needed;
• Organize courtroom supplies and prepare the courtroom for daily proceedings;
• Complete special assignments and projects as requested.

Knowledge, Skills, And Abilities

• Must have knowledge of courtroom protocol and legal terminology;
• Must have knowledge of general office procedures and practices including record keeping, filing, and typing forms, documents, and correspondence.
• Must have knowledge of office equipment and software such as Microsoft Word, Outlook, and Excel.
• Must have knowledge of business English, grammar punctuation, spelling, and a good mathematical aptitude.
• Must have the skills to operate a computer to enter and retrieve information in a complex database.
• Must have good organization, time management skills, and problem-solving skills;
• Must have the ability to research facts, analyze, and identify resolutions to issues.
• Must have the ability to work independently and under pressure;
• Must have the ability to communicate effective, both verbally and in writing, with a diverse group of people.

Special Notice Items

All positions require the satisfactory completion of a background investigation by law enforcement agencies, due to the need for access to law enforcement, corrections, detention, and court facilities or associated confidential or sensitive information, documents, communications systems, and like materials. Preference may be given to applicants who are Spanish speakers.

This job description may not be inclusive of all assigned duties and responsibilities. The court reserves the right to amend the duties and responsibilities at any time.

Physical/Sensory Items

Typically performs duties in an office environment which includes sitting for long periods of time, the ability to multi-task, and working both independently and as a team member in a group. May lift material or equipment weighing twenty-five pounds or less.

Benefits

• Retirement Plan
• Vacation, holidays, and sick leave
• 100% paid parental leave
• Employer-paid Short -term Disability
• Tuition Reimbursement
• Health Wellness discount program
• Mental and Behavioral Health Benefits
• Paid Training with Advancement Opportunities
• Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.

The Arizona Superior Court in Pima County and the Pima County Juvenile Court Center offer the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefits eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings. Pima County Benefits Retirement Plan participation is mandatory for all eligible employees to include a mandatory pre-tax pay deduction. Current rates can be viewed here: ASRS Contribution Rates Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click Student Loan Forgiveness | Federal Student Aid.

We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, national origin, age, genetic information, disability, protected veteran status, political interest, or any other characteristic or category protected by local, state, or federal law.