Courtroom Clerk

oregon; Medford (MA); On-site; USD 53,000 - 82,000; Full time

Benefits offered by this job

Medical premium coverage

Paid holidays

Bilingual allowance

Salary step progression

Job summary

The Oregon Judicial Department is hiring a Courtroom Clerk in Medford to support a judge in the courtroom, perform real-time data entry, and manage exhibits and orders. You will host remote sessions via Cisco Webex when needed and handle a variety of administrative duties in a high-volume environment.

You will also appear in person at offsite locations, prepare calendars, and ensure accurate documentation, while providing courteous public service to diverse individuals daily.

Qualifications

• High school diploma or equivalent required.
• At least three years in a moderately complex office or legal documents setting.
• Experience handling confidential information and customer service.

Responsibilities

• Support a judge in the courtroom and manage clerical tasks.
• Perform data entry, prepare documents, and process orders.
• Operate multimedia equipment and manage filing and scanning.

Skills

Clerical tasks

Data entry

Customer service

Document accuracy

Confidential data handling

Education

High school diploma or equivalent

3 years office/legal documents experience

Tools

Electronic filing system

Cisco Webex

Electronic case management system

Scanner/ copier equipment

Job description

Agency: Judicial Department

Position Title: Courtroom Clerk

Position Type: Employee

Salary Range: $4,765 - $7,392

Job Description

Interviews: Due to the high volume of applications we receive, it may take several weeks after the application deadline for us to schedule interviews.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Position Highlights

The Jackson County Circuit Court in Medford, Oregon, is hiring a Courtroom Clerk.

In this role, you will spend much of your day supporting a judge in the courtroom. You will create a digital recording of court proceedings and operate multimedia equipment. You will perform real-time data entry, keep session logs, and prepare and process a variety of documents, forms, and orders. You will mark and process exhibits, swear in witnesses and jurors, and oversee jurors during deliberations. Using Cisco Webex, you will host remote court sessions over the phone or through video conferences as needed. Some court sessions that you clerk will be in person at offsite locations such as the jail and medical facilities.

Additionally, you will partner with other court staff to provide administrative support. You will schedule in-person and remote hearings, prepare cases for the next day’s calendar, and maintain and store court logs. You will review and prepare copies of CDs. You will return exhibits and accept electronic filings. You will also scan documents, verify the quality of the scanned images, and enter the documents into the electronic case management system.

You will respond to questions about court cases, calendars, and processes from judges, court staff, attorneys, litigants, agencies, and the public. The customer service you provide will be in person, over the phone, and in writing.

Assigned tasks may be changed to accommodate workload and organizational needs.

Minimum Qualifications

The qualified candidate must have a high school diploma or equivalent.

AND

At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

OR

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

None.

Requested Skills and Attributes

• Experience performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced business or professional setting.
• Experience using a computer and different software programs to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Skill in writing and reviewing documents for accuracy and content.
• Experience identifying and safeguarding confidential information and materials.

Working Conditions

• This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional early morning, after-hours, or overtime work may be required.
• Daily data entry, multitasking, and working with confidential documents and information.
• Daily in-person contact with the public, which includes working with parties involved in civil, family, and criminal court cases and with victims of crimes and domestic abuse.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma, including people who are angry, hostile, confused, or frustrated.
• Long periods of sitting while working at a computer.
• Lifting office materials or equipment weighing up to 40 pounds may be required.
• Regular use of the following office equipment: digital recording equipment, telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
• The qualified candidate must start the process of CJIS clearance within the first week of hire.

ADDITIONAL INFORMATION

Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies

This job announcement may be used to fill future vacancies in this class of work.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemen with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemen with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. For more information on pay equity, click here.

Employee Benefits to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.The more inclusive we are, the better our work will be.