Court Program Specialist II

St. Lucie County Florida; Town of Florida (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

County benefits

Job summary

St. Lucie County Florida is seeking a detail-oriented civil case management assistant to support judges and court staff in the civil divisions. You will monitor case status, schedule hearings, prepare orders, and maintain dockets and databases, providing information to litigants and attorneys as needed.

The role involves data reporting, statistics, and collaboration with local councils to coordinate services, with training provided and opportunities to contribute to program implementation.

Qualifications

• Bachelor’s degree required or closely related field with relevant experience.
• Three years of professional, administrative, analytical related work experience.
• Juris Doctorate can substitute for two years of the recommended experience.

Responsibilities

• Monitors and determines case status and schedules hearings; determines whether to set a case management conference or appropriate hearing, or proceeds without a hearing and prepares appropriate court order or correspondence.
• Prepares and maintains court dockets; attends court hearings, takes notes, composes and prepares appropriate orders based on rulings, and provides information to the court as needed; researches statutes and rules; and applies basic accounting methods.
• Communicates with attorneys and interested parties regarding additional requirements to advance the administration of a civil cases.
• Maintains daily, monthly, and yearly statistics regarding volume and types of cases handled by the civil divisions; or creates and maintains record systems for efficient case management and follow up.
• Trains and provides continuing information and assistance to co-workers as needed; and reviews work as needed; provides information to other agencies as requested.
• Participates with local communities on councils and workgroups to exchange information, solve problems, and coordinate services.
• Attends and/or conducts staff and other professional meetings and conferences to exchange information.
• Attends technical or professional seminars or conferences to improve professional skills.

Skills

Analytical skills

Communication skills

Administrative skills

Education

Bachelor’s degree in public administration, business administration, criminal justice, psychology, sociology, or a closely related field

Job description

CLASS SUMMARY

The essential function of the position within the organization is to assist judges with the timely disposition of cases through case management, case monitoring, and program implementation for the civil division, to include circuit civil cases, small claims and county civil cases, foreclosure cases and probate cases. The position is responsible for providing information to litigants and trial court staff; reviewing filings; managing and preparing cases for court hearings; briefing judges; attending hearings (if applicable) and other trial court proceedings; maintaining record/filing system; scheduling hearings; and performing related clerical support functions. The position is responsible for collecting and reporting on case/program data and maintaining databases as needed. The position works under general supervision of the Program Coordinator in developing work methods and sequences. This position shall provide case management assistance in the civil divisions.

ESSENTIAL DUTIES

• Monitors and determines case status and schedules hearings; determines whether to set a case management conference or appropriate hearing, or proceeds without a hearing and prepares appropriate court order or correspondence. 25
• Prepares and maintains court dockets; attends court hearings, takes notes, composes and prepares appropriate orders based on rulings, and provides information to the court as needed; researches statutes and rules; and applies basic accounting methods. 25
• Communicates with attorneys and interested parties regarding additional requirements to advance the administration of a civil cases. 15
• Maintains daily, monthly, and yearly statistics regarding volume and types of cases handled by the civil divisions; or creates and maintains record systems for efficient case management and follow up. 15
• Trains and provides continuing information and assistance to co-workers as needed; and reviews work as needed; provides information to other agencies as requested. 5
• Participates with local communities on councils and workgroups to exchange information, solve problems, and coordinate services. 5
• Attends and/or conducts staff and other professional meetings and conferences to exchange information. 5
• Attends technical or professional seminars or conferences to improve professional skills. 5

COMPETENCIES/RESPONSIBILITIES

Data Responsibility

Coordinates or determines time, place, or sequence of operations or activities based on analysis of data and executes determinations or reports on events.

People Responsibility

Persuades or influences others in favor of a service, course of action, or point of view.

Assets Responsibility

Requires responsibility for only small quantities of low-cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements

Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.

Communications Requirements

Reads professional publications; composes complex reports and manuals; speaks formally to groups outside the organization.

Complexity of Work

Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous close attention for accurate results or frequent exposure to unusual pressures.

Impact of Decisions/Errors

The impact of errors is extremely serious – affects work unit and affects other units or citizens.

Equipment Usage

Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs.

Safety of Others

Requires responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties responsibilities.

MINIMUM EDUCATION AND EXPERIENCE GUIDELINES

Education

Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Bachelor’s degree in public administration, business administration, criminal justice, psychology, sociology, or a closely related field.

Experience

Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for- year basis, excluding supervisory experience.

Three years of professional, administrative, analytical related work experience. A Juris Doctorate degree from an accredited law school may substitute for two years of the recommended experience.

CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTS

Valid Florida Driver’s License

Pay Grade 0

Additional Information

Benefits: County funded state position – therefore benefits are different than what is listed on the benefits tab of this posting due to State and County interlocal agreement

PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening.

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.