Court Processing Assistant IV

Superior Court of California, County of Ventura; Ventura (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Superior Court of California, County of Ventura is seeking a Court Processing Assistant IV to lead a unit, handle specialized clerical and technical tasks, and support court operations. Incumbents operate with greater independence than lower classifications.

Responsibilities include processing legal documents, accessing case management systems, training staff, and ensuring accurate cash handling while maintaining confidentiality of records.

Qualifications

• Graduation from high school or its equivalent.
• Three years of current full-time experience in court operations at a Superior Court in California, performing duties at various desks or functions in the assigned department.
• Knowledge of court codes, rules, policies, procedures and legal terminology.
• Ability to lead, plan, and coordinate work; train staff in court processes and procedures.

Responsibilities

• Receives and processes legal documents related to an assigned area (e.g. Civil, Criminal/Traffic, Probate, Juvenile, Family Law, etc.).
• Accesses databases and court case management systems to retrieve, enter, and/or update information.
• Reviews documents for completeness, timeliness, and conformity to legal requirements.
• Trains staff on court processes and procedures.
• Oversees cashiering duties and ensures cash receipts are accurately disbursed, recorded, processed, and secured.
• Maintains court records and confidentiality of records in compliance with laws and policies.

Skills

Lead the work of others

Court operations knowledge

Customer service

Effective communication

Data entry proficiency

Education

High school diploma

Tools

Court case management systems

Job description

Under direction, performs specialized clerical and highly technical work in support of assigned area and related courtactivities; serves as a lead worker in an assigned unit.

DISTINGUISHING CHARACTERISTICS:

This advanced journey level assignment requires incumbents in this class to assume more complex clerical and technicalresponsibilities with greater independence, in comparison with the lower Court Processing Assistant (I, II & III)classifications.

This Court Processing Assistant IV is distinguished from the Court Supervisor classification as incumbents of the latterclassification are responsible for the full scope of supervisory duties, while the incumbents in the lead workerclassification are expected to provide assistance to supervisory staff in planning and implementing work procedures,staff training or other such tasks.

• Receives and processes legal documents related to an assigned area (e.g. Civil, Criminal/Traffic, Probate, Juvenile,Family Law, etc.).
• Accesses databases and court case management systems to retrieve, enter, and/or update information.
• Reviews documents for completeness, timeliness, and conformity to legal requirements.
• Assists the unit supervisor in coordinating the unit staff’s work schedule.
• Trains staff on court processes and procedures.
• Researches, updates and/or voids transactions related to data entry, payments, filing, record keeping, and otheraspects of case processing.
• Researches and provides technical assistance for specialized transactions, complex or difficult assignments.
• Provides coverage in the assigned unit as needed to meet workload demands and the unit’s operational goals.
• Answers public inquiries; explains filing processes and procedures related to court operations; provides basicinformation needed to file routine documents.
• Effectively communicates with and maintains effective working relationships with judicial officers, court employees,governmental agencies, members of the public and others encountered in the course of business.
• Delivers and retrieves court files, exhibits and documents to and from various courtrooms, court locations, storagelocations, and/or departments.
• Oversees cashiering duties and ensures that cash receipts are accurately disbursed, recorded, processed, andsecured.
• Maintains court records and the confidentiality of such records in accordance with government standards, laws,regulations, court procedures and policies.
• Creates and updates court procedures related to the assigned unit.
• Follows directions and carries out oral and written instructions related to assigned unit or other areas as neededduring business.
• Provides the highest quality of customer service by exercising tact, courtesy and excellent judgment at all timeswhen communicating with internal and external customers.
• Attends various meetings, conferences, and training sessions as needed.
• Participates in special projects.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

Graduation from high school or its equivalent.

Three (3) years of current full-time experience in court operations at a Superior Court in California, excluding Collections and Fiscal departments, performing duties at various desks or functions in the assigned department. For example, if assigned in the Civil department, performing duties at the front counter, judgment desk, and answer/motion desk will meet the multi-desk or function qualification. Experience working in more than one (1) court operations department is desirable but not required.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Codes, rules, policies, procedures and legal terminology applicable to a wide variety of court operations and courtroom support functions pertinent to the assigned areas of responsibility, including but not limited to processing of legal documents, judicial officers support, calendaring and preparation of cases for court, custody of exhibits, juror service and other matters.
• Computerized and standard office administrative practices and procedures.
• Computer and other standard office equipment.
• Principles and practices of customer service and telephone etiquette.
• General functions of various court units.
• General functions of other governmental agencies encountered in the course of business.
• State and local statutes and Rules of Court that govern general court operations.
• Principles of basic customer service and telephone etiquette.
• Regulations and procedures governing the maintenance and disclosure of public records.
• Money handling procedures
• Principles and practices of effective business communication, including spelling, grammar and punctuation.

Abilities

• Able to lead the work of others; plan and coordinate work; apply specialized and technical knowledge and understanding of codes, rules, legal terms and procedures in legal document preparation/processing, case calendaring and other court activities.
• Able to research case related information.
• Able to accurately account for the unit’s cash receipts and disbursements.
• Able to explain court procedures and processes to the public.
• Able to read, understand, and follow written and oral instructions.
• Able to communicate effectively by phone, in person, and in writing, important, detailed information, instructions, and/or suggestions.

PHYSICAL REQUIREMENTS

Apply to All Court Processing Assistants:

• Able to lead the work of others; plan and coordinate work; apply specialized and technical knowledge and understanding of codes, rules, legal terms and procedures in legal document preparation/processing, case calendaring and other court activities.
• Able to research case related information.
• Able to accurately account for the unit’s cash receipts and disbursements.
• Able to explain court procedures and processes to the public.
• Able to read, understand, and follow written and oral instructions.
• Able to communicate effectively by phone, in person, and in writing, important, detailed information, instructions, and/or suggestions.

Work Environment:

• Shared office environment with varying lighting conditions and degrees of hot and cold air.
• May be required to travel for work, meetings, conferences or training.
• Must be able to traverse indoors and outdoors, over uneven surfaces and pavement in all types of weather.
• Constant interruptions and various office noises, with a high volume of telephone and personal interaction.
• Exposure to dust, copier and printer toners.

Additional Physical Requirements Information Specific to Records & Exhibits Department:

• Use a personal computer including keyboard, mouse and monitor for extended periods of time.
• May be required to sit for extended periods of time.
• Ability to work in an environment that includes various office noises, frequent interruptions and simultaneousattention to multiple tasks.
• Ability to inspect and verify various forms of identification, official records, and other documents presented bycourt clients.
• Frequent grasping and/or manipulation of files, binders, pieces of paper or small objects.
• Frequent hand, finger and/or wrist motion.
• Ability to reach at or above shoulder level.
• Ability to work alone or closely with others.
• Minimal bending, stooping, squatting, twisting, or working on irregular surfaces.
• May require movement throughout the courthouse and to other court locations and units delivering and/orretrieving forms, files, and materials.
• Ability to lift boxes, files or materials up to 20 lbs.

Additional Physical Requirements Information Specific to Jury Services Department:

• Ability to speak in public to provide jurors orientation.

TO APPLY:

Please visit our website at www.ventura.courts.ca.gov to submit an online application. This recruitment will close on Friday October 16, 2026, 5:00 p.m. PST.

APPLICATION EVALUATION

All applications received will be evaluated based on the requirements of the position. A comparative screening will be conducted to determine which of the applicants will be selected for invitation to the next step of the screening and selection process. Those individuals who are invited to continue to the next step in the screening and selection process will be contacted via the email address they provided in their application.

WRITTEN ASSESSMENT

A job-related practical assessment will be administered.

SELECTION INTERVIEW

The interviews may be consolidated into one process or expanded into multiple interviews contingent upon the size and quantity of the candidate pool. Following the evaluation of the applications, the most qualified candidates may be invited to an oral board panel interview or directly to the selection interview. If an oral board panel interview is conducted, top candidates from the oral board panel interview will be invited to the selection interview with the hiring executive and/or members of the court executive management team.

PERSONAL QUALIFICATIONS:

All applicants must possess the personal qualifications generally recognized as essential to being an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment, and the ability to work with others as a team and follow instructions.

CONDITIONS OF EMPLOYMENT

Working in any of the Ventura Superior Court facilities requires employees to be subject to security screening by security personnel who use a combination of walk-through and handheld screening devices.

BACKGROUND INVESTIGATION:

Applicants may be subjected to a thorough background investigation, which may include personal and professional character references, inquiry into past employment, education, credit, criminal background and depending on the position, may include driving records. Please note that the pre-employment background process will include any interaction you may have from the application process through the time that you are provided a final offer of employment. Offer of employment may be rescinded at any time during the pre-employment background check process if the process determines that the applicant is not a good fit for the position.