Court Operations Supervisor

Montgomery Personnel; Montgomery, Northern (AL, KY); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Paid leave

RSA retirement

Job summary

Montgomery Personnel is seeking a qualified candidate to supervise clerical and data entry functions for the City of Montgomery Municipal Court Department. The role involves ensuring court procedures are followed and records maintained accurately, with responsibilities spanning staff supervision, legal research, and document preparation.

Applicants must have a high school diploma or GED with 5 years in law enforcement or legal fields, including 2 years supervisory.

Qualifications

• High school diploma or GED and five years of experience in law enforcement or the legal field, including two years of supervisory experience.
• Five years of experience as Court Operations Clerk II/Magistrate will qualify for this position.
• Qualifying education, training and experience that provide requisite knowledge, skills and abilities to perform the job will be considered.

Responsibilities

• Supervise and oversee clerical and data entry functions essential to daily Municipal Court operations.
• Perform clerical duties to support court operations and maintain records.
• Supervise court staff and conduct legal research; manage personnel functions.
• Prepare and reconcile bank deposits; perform criminal justice information searches; prepare legal and non-legal documents.
• Perform technical court clerical and data entry duties under the Municipal Court Administrator.

Skills

Supervisory experience

Education

High school diploma or GED

Tools

ACJIS/NCIC Certification

Job description

Salary Information

Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade. A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and Montgomery Personnel Board Rules & Regulations

Nature of Work

The fundamental reason this classification exists is to supervise and oversee the clerical and data entry functions essential to the daily operations of the Municipal Court. Employees in this class ensure that court procedures are followed accurately and efficiently, thereby maintaining the integrity of court records and case management processes. The work responsibilities include performing clerical duties to support Municipal Court operations, supervising court staff, conducting legal research, managing personnel functions, preparing and reconciling bank deposits, performing criminal justice information searches, maintaining accurate records, and preparing legal and non-legal documents. Employees perform technical court clerical and data entry duties, which may require initiative and independent judgment based on established court and departmental procedures. Work is performed under the supervision of the Municipal Court Administrator.

Minimum Qualifications

• High school diploma
• or G.E.D and five (5) years of experience in law enforcement or the legal field, including two (2) years of supervisory experience.
• NOTE: Five (5) years of experience as Court Operations Clerk II/Magistrate will qualify for this position.
• NOTE:� Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.

Special Requirements

• Must be certified as a Municipal Court Clerk or Magistrate.
• Must meet annual continuing educational requirements as prescribed by the Alabama Administrative Office of Courts.
• Will be required to obtain the ACJIS/NCIC Certification within six (6) months of employment as prescribed by the Alabama Law Enforcement Agency (ALEA).
• Must meet annual continuing certification requirements as prescribed by ALEA.
• Must be willing to telecommute and work overtime as needed to accomplish department objectives.

Kind of Examination

Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register. The current vacancy is with the City of Montgomery Municipal Court Department. Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the application form and supplemental questionnaire completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, a selection test will used to rank applicants on the register. Tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order.

Additional Information

BENEFITS: Employees are offered a competitive benefits package, which includes health, dental, and life insurance; paid annual and sick leave; paid holidays; and participation in the Retirement Systems of Alabama (RSA) retirement program.

DRUG TEST: Employment may be conditional upon the potential employee passing a pre-employment drug test. (The drug test may require the submission of a sample of hair, finger nails, and/or urine that will verify illegal drug use).

BACKGROUND CHECK: Employment may be conditional upon the potential employee passing a background check. (Candidates will be asked to provide consent prior to the administration of background checks.)

EQUAL EMPLOYMENT OPPORTUNITY: Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non merit factors is prohibited. Discrimination on the basis of age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration.

REQUEST FOR ACCOMMODATION: Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The Montgomery Personnel Board reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the Personnel Director at [phone].

I9: Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986.

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