Court Operations Clerk

TWU-Center for Women Entrepreneurs; Buffalo (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

The U.S. District Court is seeking a Court Operations Clerk to provide clerical and administrative support to the court. Responsibilities include managing juror processes, handling notices, and assisting pro se litigants.

The role involves filing, docketing, and communicating with the public, attorneys, and chambers staff. The ideal candidate will be organized, detail-oriented, and capable of handling sensitive information in Buffalo, New York.

Responsibilities

• Performing administrative and customer service work, ensuring the efficient and fair operations related to the selection, qualifications, summoning, orientation, management, and payment of jurors for petit and/or grand juries; and making determinations as to juror attendance.
• Provides procedural information and forms to pro se litigants seeking to initiate and a case in the Court and responds to questions from Chambers and Clerk’s Office staff related to court practices regarding pro se litigants.
• Scans, converts and makes summary entries of documents and proceedings on the electronic case management system.
• This includes, but is not limited to pleadings, petitions, motions, complaints, orders, etc.
• Ensures that all automated entries are accurately filed, recorded, and appropriately linked for proper case management.
• Prepares and informs parties about notices, judgments and orders. Forwards documents such as motions, etc. to the attention of chambers staff.
• Furnishes information to the public, attorneys and litigants either in-person, by telephone or through written correspondence as to the status of cases before the Court.
• Receives and examines documents submitted for filing with the court in pending actions and opens new actions.
• Issues all forms of process in civil and criminal cases including summonses, subpoenas and writs.
• Performs accounting functions for monies paid to the court including fees, fines and court costs.
• Performs clerical and administrative support as needed to judge(s) by: empaneling juries and administers oaths to witnesses; confers with attorneys and prepares reports on the status of cases; coordinates court appearances for all parties including attorneys and interpreters; arranges for appointment of counsel pursuant to the Criminal Justice Act; calls the court calendar and takes the calendar minutes of the Court, etc.
• Provides support for court naturalization ceremonies.

Job description

The Clerk’s Office of the U.S. District Court is looking for candidates to join our team as a Court Operations Clerk. The incumbent provides clerical and administrative support to the court.

Representative Duties, Including But Not Limited To

• Performing administrative and customer service work, ensuring the efficient and fair operations related to the selection, qualifications, summoning, orientation, management, and payment of jurors for petit and/or grand juries; and making determinations as to juror attendance.


• Provides procedural information and forms to pro se litigants seeking to initiate and a case in the Court and responds to questions from Chambers and Clerk’s Office staff related to court practices regarding pro se litigants.


• Scans, converts and makes summary entries of documents and proceedings on the electronic case management system.

This includes, but is not limited to pleadings, petitions, motions, complaints, orders, etc.

• Ensures that all automated entries are accurately filed, recorded, and appropriately linked for proper case management.


• Prepares and informs parties about notices, judgments and orders. Forwards documents such as motions, etc. to the attention of chambers staff.


• Furnishes information to the public, attorneys and litigants either in-person, by telephone or through written correspondence as to the status of cases before the Court.

• Receives and examines documents submitted for filing with the court in pending actions and opens new actions.


• Issues all forms of process in civil and criminal cases including summonses, subpoenas and writs.


• Performs accounting functions for monies paid to the court including fees, fines and court costs.


• Performs clerical and administrative support as needed to judge(s) by: empaneling juries and administers oaths to witnesses; confers with attorneys and prepares reports on the status of cases; coordinates court appearances for all parties including attorneys and interpreters; arranges for appointment of counsel pursuant to the Criminal Justice Act; calls the court calendar and takes the calendar minutes of the Court, etc.


• Provides support for court naturalization ceremonies.


• Performs other duties and responsibilities as assigned.