Court Operations Associate (Criminal Annex Clerk)

State of Oregon; Salem (OR); On-site; USD 51,000 - 79,000; Full time

Job summary

The Marion County Circuit Court is hiring a Criminal Annex Clerk (Court Operations Associate) to join the team at the Marion County Criminal Court Annex in Salem. You will help attorneys, litigants, agencies, and the public by answering questions about case management and processing, opening new files, performing data entry, and accepting filings from the online system.

You will schedule hearings, coordinate multiple dockets, handle pleadings, and may interview adults in custody for eligibility

Qualifications

• Experience performing a variety of detailed clerical or administrative tasks with strict deadlines.
• Experience using a computer and a variety of software to perform data entry, look up accounts or cases, scheduling events, and updating information.
• Experience providing customer service to a variety of individuals facing challenging circumstances.
• Experience handling confidential or sensitive information.
• Experience handling cash or credit card transactions and generating receipts.

Responsibilities

• Open new criminal and traffic case files and perform data entry.
• Accept case filings from the online filing system and coordinate multiple dockets.
• Schedule hearings and attend court to support a judge or hearings referee.
• Assist at the public counter with payments, paperwork, and inquiries.
• Assist with transportation orders, court records, and maintaining secure courtroom operations.

Skills

Clerical tasks

Data entry

Customer service

Confidential information handling

Cash handling/receipts

Job description

Initial Posting Date: 09/03/2026 Application Deadline: 09/13/2026 Agency: Judicial Department Salary Range: $4,539 - $7,042 Position Type: Employee Position Title: Court Operations Associate (Criminal Annex Clerk)

Job Description: Interviews: Due to the high volume of applications we receive, it may take several weeks after the job posting deadline for us to schedule interviews. We will do our best to keep you informed of the status of the process.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. The State of Oregon provides a generous benefits package, which includes family health, dental, and vision insurance, optional short- and long-term disability, term life insurance, a deferred compensation savings program, and flexible spending accounts for health care, transportation, and dependent care expenses—all of which can be tailored to individual needs. The salary range identified in the job announcement is for a new hire who is not yet a member of the Public Employees Retirement System (PERS). After becoming a member of PERS (usually after six full calendar months of employment), the required 6% employee retirement contribution will be deducted from your pay, and your salary will be increased by 6.95% to help offset that and other cost increases (such as Medicare, Social Security, state taxes, and federal taxes). For new hires who are already active PERS members, the 6% salary deduction and 6.95% salary increase will be effective immediately upon hire. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase. 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans. OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Position Highlights

The Marion County Circuit Court is hiring a Criminal Annex Clerk (Court Operations Associate) to join our team at the Marion County Criminal Court Annex (4000 Aumsville Highway SE, Salem, OR 97317). In this role, you will help attorneys, litigants, agencies, and the public by answering questions about criminal and traffic violation case management and processing. The support you provide will be over the phone and in person. You will also open new criminal and traffic case files, perform data entry, and accept case filings from the online filing system. You will schedule criminal hearings, coordinate multiple dockets, and handle criminal pleadings. You may be required to enter the jail to interview adults in custody to determine if they are eligible for court appointed attorneys. Part of your time may be spent processing transport orders and mail. Additionally, you will attend court to support a judge or hearings referee by operating recording equipment, preparing forms, managing exhibits, coordinating parties’ actions, and ensuring that accurate records are maintained and that the courtroom is secure. At the public counter, you will help customers by processing payments and paperwork, reviewing applications for court appointed counsel, and checking in parties for court. Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below. Cover Letter (REQUIRED) Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name. Address the cover letter “To the Hiring Manager.” In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below. Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter. Prepare your cover letter before starting your Workday application. Work History/Resume (REQUIRED) Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume. Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience. The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications (These must be evident in your resume or work history.)

• The qualified candidate must have a high school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications (These must be verifiable.)

None.

Requested Skills and Attributes (Your cover letter must provide specific examples demonstrating your experience with the skills and attributes listed below.)

• Experience performing a variety of detailed clerical or administrative support tasks with strict deadlines in a busy business or professional setting requiring a high degree of accuracy and attention to detail.
• Experience using a computer and a variety of software programs to perform tasks involving data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
• Experience providing customer service to a variety of individuals experiencing challenging circumstances.
• Experience handling confidential or sensitive information.
• Experience handling cash or credit card transactions and generating receipts.

Working Conditions

This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek. Occasional after-hours or overtime work may be required. This position works in a fast-paced, high-production environment with multiple daily deadlines for court sessions and pressure to complete tasks accurately. Frequent phone and in-person contact with people from diverse backgrounds. Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma. Long periods of sitting or standing while working at a computer. Regular use of the following equipment: electronic recording equipment, telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience.

Employee Benefits

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program.

Questions and Support

If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed. Workday related information and resources are available here. For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail]. The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”