Court Operations Associate (Verification Specialist)

State of Oregon; Salem (OR); On-site; USD 51,000 - 79,000; Full time

Benefits offered by this job

Medical insurance premiums coverage

Holidays and personal leave

Bilingual skills allowance

Salary step progression up to 4th step

Job summary

The Oregon Judicial Department is hiring a Court Operations Associate (Verification Specialist) in Hillsboro, Oregon. You will verify documents, check in court participants, and support the Traffic and Violation Unit with pleas, dispositions, and fines.

You will handle payments, prepare deposits, and assist the public with court appointments and attorney assignments. Minimum qualifications include a high school diploma and 3 years of relevant office experience; bilingual skills are a plus.

Qualifications

• High school diploma or equivalent.
• At least three years of experience in a moderately complex office or business setting.
• Ability to process financial, administrative, or legal documents with accuracy and timeliness.

Responsibilities

• Check in individuals for court appearances and assist with paperwork.
• Review applications for accuracy and completeness; conduct brief financial interviews.
• Determine eligibility for court-appointed counsel and assign attorneys based on availability.
• Prepare orders and forms for recommendations to the court; liaise with the public and indigent defense firms.
• Perform data entry, scanning, and report defendant check-in information to the court; handle payments and deposits.
• Provide public counter service and manage cash/credit card transactions; balance cash drawer daily.

Skills

Clerical skills

Software proficiency

Customer service

Documentation

Cash handling

Bilingual EN/ES preferred

Tools

Case management system

Point-of-sale program

Job description

Position Title Court Operations Associate (Verification Specialist)

Initial Posting Date 08/20/2026

Application Deadline 09/07/2026

Agency Judicial Department

Salary Range $4,539 - $7,042

Position Type Employee

Position Title Court Operations Associate (Verification Specialist)

Interviews: Due to the high volume of applications we receive, it may take several weeks after the application deadline for us to schedule interviews.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits To You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Position Highlights

The Washington County Circuit Court in Hillsboro, Oregon, is hiring a Verification Specialist (Court Operations Associate).

In this role, you will check in individuals for their court appearances and help customers who need court-appointed counsel with their paperwork. You will review applications for accuracy and completeness and will conduct brief financial interviews. You will determine eligibility for court-appointed counsel, research potential attorney conflicts, and assign court-appointed attorneys based on availability and case type. You will prepare orders and forms for making recommendations to the court. You will also work closely with the public, defendants, and local indigent defense firms.

You will perform data entry, scan documents, and report defendant check-in information to the court. You will also provide coverage for the Traffic and Violation Unit by accepting traffic pleas, entering dispositions, and assessing and collecting traffic fines.

Additionally, you will provide customer service at a public counter, where you will answer questions about court appearances and court appointed attorney assignments and will verify payments and balances for criminal and traffic cases. You will process payments made in person, over the phone, and by mail, including receipting and entering data into the case management system and the point-of-sale program. Each day, you will prepare a bank deposit slip, balance the cash drawer, and turn in all cash, checks, and other payments for deposit or nightly storage in the court safe.

Assigned tasks may be changed to accommodate workload and organizational needs.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

The qualified candidate must have a high school diploma or equivalent.

AND At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

None.

Requested Skills And Attributes

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Skill in writing and reviewing documents for accuracy and completeness.
• Experience handling cash or credit card transactions, generating receipts, and crediting accounts.
• Bilingual English/Spanish proficiency is preferred but not required.

Working Conditions

• This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required.
• Work is performed in a fast-paced office environment, and the person in this position must be able to prioritize the workload to meet time-sensitive deadlines.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma, including people who are angry, hostile, confused, or frustrated.
• Long periods of sitting while working at a computer.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

Additional Information

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. For more information on pay equity

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available
• For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.