Court Operations Associate (Calendaring Clerk)

State of Oregon; Oregon City (OR); On-site; USD 54,000 - 85,000; Full time

Benefits offered by this job

Health insurance premium contribution

Paid holidays & personal time off

Bilingual skills allowance

Job summary

State of Oregon in Oregon City seeks a Calendaring Clerk (Court Operations Associate) to manage court calendars and support civil, domestic, and related proceedings. You will coordinate scheduling with judges, attorneys, and the public, ensuring accurate processing of court actions and timely communication.

The role requires a high school diploma plus 3+ years in a busy office or legal-administrative setting, with strong attention to detail and excellent customer service.

Qualifications

• High school diploma or equivalent and at least three years of responsible office experience or an equivalent combination of education and experience.
• Experience in processing financial, administrative, or legal documents and knowledge of court processes is preferred.

Responsibilities

• Perform calendaring duties and balance court dockets, resources, and transactions.
• Schedule trials and hearings with judges, staff, attorneys, and the public.
• Provide customer service in person, by phone, and by email regarding court activity.
• Handle difficult case management questions and advise on process and scheduling.
• Adapt tasks to workload and organizational needs.

Skills

Customer service

Scheduling

Clerical work

Deadlines

Attention to detail

Confidential information

Court/legal environment

Education

High school diploma or equivalent

Tools

Office software

Job description

Court Operations Associate (Calendaring Clerk)

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. The hourly equivalent for this position is $26.19 - $40.63, and the annual salary for this position is $54,464 - $84,501. 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans. OJD will pay you a 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job! In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Location Highlights

Oregon City, Oregon, rests on the Willamette River southeast of Portland. It is part of the Portland Metropolitan Area (along with Beaverton, Gresham, Hillsboro, and Vancouver, WA). Oregon City was the first capital of Oregon prior to the creation of the Oregon Territory in 1848. Before settling on Salem in 1864, the capital was moved several times to several different cities. It is also the end point of the Oregon Trail. Oregon City has the only "vertical street" in the nation, Elevator Street. Activities include museums, historic buildings, and over 22 city parks, including Clackamette Park at the confluence of the Willamette and Clackamas rivers. Oregon City is also home to Willamette Falls, the largest waterfall by volume in the Pacific Northwest.

Position Highlights

The Clackamas County Circuit Court is hiring a Calendaring Clerk (Court Operations Associate). In this role… Much of your day is spent performing calendaring duties. This will include organizing and balancing court dockets, resources, and transactions primarily relating to civil and domestic cases; will include some work with criminal and juvenile cases. You will work with judges, court staff, attorneys, and the public to schedule trials and hearings. Customer service will be part of your duties, either in person or via phone, and email regarding all court activity. You will be responsible for difficult case management, responding to questions from staff, judges, other state, county, and municipal agencies, attorneys, litigants, and the public regarding process, procedure, and scheduling for restraining order contested hearings, stalking order hearings, domestic relations hearings and trials, support enforcement hearings and civil motions hearings and trials. Assigned tasks may be changed to accommodate workload and organizational needs.

Minimum Qualifications

The qualified candidate must have a high school diploma or equivalent AND At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

Requested Skills and Attributes

• Proficiency providing tactful and professional customer service to a variety of individuals or clients who are facing challenging life circumstances in a busy professional setting.
• Proficiency using computers to access and input information and to complete a variety of tasks; computer use should be recent and regular.
• Skill performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced office setting, to include high-volume scheduling.
• Skill explaining processes, procedures, or policies.
• Skill meeting deadlines despite frequent interruption while working independently or within a team.
• Skill reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying and safeguarding confidential information and materials.
• Experience working in a court or legal environment.

Working Conditions

This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week. Occasional after-hours or overtime work may be required. Frequent phone and in-person contact with people from diverse backgrounds. Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations. Ability to lift 40 pounds; lifting will sometimes be overhead. Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, and scanner.

Additional Information

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans' or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.