Court Documents & Civil Process Specialist

Yavapai County; Arizona; On-site; USD 43,000 - 61,000; Full time

Job summary

Yavapai County is seeking a legally skilled Secretary to support the Sheriff’s Office with civil process duties, document handling, and licensing responsibilities. The role involves processing court documents, Writs of Execution, and coordinating asset auctions.

The ideal candidate has a high school diploma, at least three years as a legal secretary, and can conduct background checks including polygraph and fitness assessments. Proficiency in MS Office and strong communication are essential.

Qualifications

• High school diploma or equivalent.
• Minimum of three (3) years of experience as a legal secretary or related position.
• Must undergo background investigation including polygraph, psychological, and physical fitness tests; six-month probation.

Responsibilities

• Receives, reviews, and processes time-sensitive court documents from the public and files them with the appropriate courts.
• Processes Writs of Special and General Execution and coordinates auctions and Sheriff’s sales of seized assets.
• Researches, prepares, and assigns Orders of Protection and Injunctions Against Harassment.
• Reviews, issues, and renews pawnbroker licenses for Yavapai County.
• Answers questions from the public regarding civil process.

Skills

Civil process statutes

Word processing

Data collection

Business English

Clerical practices

Research techniques

Microsoft Office

Filing & recordkeeping

Dictation

Customer service

Written communication

Oral communication

Relationship building

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Yavapai County is seeking a legally skilled Secretary to support the Sheriff’s Office with civil process duties, document handling, and licensing responsibilities. The role involves processing court documents, Writs of Execution, and coordinating asset auctions.

The ideal candidate has a high school diploma, at least three years as a legal secretary, and can conduct background checks including polygraph and fitness assessments. Proficiency in MS Office and strong communication are essential.