Court Clerk II: Payments, Scheduling & Docket Support

City of Arlington; West Windsor (NJ); On-site; USD 23,000 - 29,000; Full time

Job summary

City of Arlington is seeking a Court Clerk to provide customer service at the clerk’s window, process payments, schedule court dates, and assist with court documents. The role requires accurate data entry, cash handling, and timely communication with defendants and attorneys.

The position involves processing fines, fees, and bonds, posting payments, and supporting courtroom operations. Strong attention to detail and customer service skills are essential.

Qualifications

• Customer service experience
• Cash handling accuracy
• Data entry and record-keeping

Responsibilities

• Handles payments for citations, fines, fees, and court costs
• Sets court dates and processes related paperwork
• Answers telephone inquiries and directs requests
• Monitors court dockets and notifies involved parties
• Updates case management with status changes and documents

Job description

SALARY

$16.91 - $21.14

JOB SUMMARY

Under general supervision, provides customer service to the public by processing payments for citations, fines, fees, and court costs, sets court dates, processes bonds, and answers the telephone, etc

ESSENTIAL JOB FUNCTIONS:

• Provides customer service at the Court Clerk’s window and handles online inquiries by informing clients of the fine amounts, processes dismissals, schedules court dates, and manages requests for driving safety courses and deferred disposition.
• Collects court cost, fines, fees, and bond payments, reconciles all transactions from the cashier window, and accurately posts payments to citations in accordance with established policies and procedures.
• Processes phone, internet and mail requests for driver safety course, deferred disposition, payment of fines, attorney requests, and bond processing.
• Monitors and maintains control of court dockets to prevent overload, issues jury summons, monitors jurors, notifies defendants and attorneys of cases statues and issues witness notifications.
• Updates statuses and processes case flow in court case management and scans documents into imaging systems.
• Opens and distributes mail to the appropriate personnel as well as transcribing data from source material to be keyed into the case management system.
• Assists in the process of issuing warrants for arrests on Class C Misdemeanor cases.
• Processes incoming motions, discoveries, expunctions, and appeals.
• Accurately applies payments, daily balances cash drawers, and prepares deposits of considerable amounts of money daily.
• Provides courtroom assistance during hearings and trials, generates complaints, prepares summons, subpoenas, and processes appropriate paperwork for court dockets.
• Performs court collections duties including but not limited to:
  • Processing extensions as prescribed by the Presiding Judge
  • Providing past due notifications to defendants by email, mail, and phone
  • Collecting financial assessment forms
  • Setting defendants on appropriate court dockets as required
• Reviews cases with bonds to determine monies needs to be applied or reviewed for refund.
• Reviews documents presented to the court for authenticity, accuracy and appropriate judicial action.
• Monitors cases for compliance, processes cases in accordance with legal requirements, and prepares applicable documentation for judges and prosecutors.
• Processes Time Served that has been granted by the Judge.
• Enters traffic, parking and criminal misdemeanor cases into computer system.
• Reviews and proofreads court documents accurately.

OTHER JOB FUNCTIONS:

• Follows established standard operating procedures and/or polices

City of Arlington is an Equal Opportunity Employer.