Court Clerk

City of St Joseph; Grosse Pointe (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

City of St Joseph is seeking a municipal court clerk to provide front-line customer service, cashiering, and general administrative support. You will handle payments, data entry, case filing, and court record maintenance.

The role requires strong attention to detail, accuracy in data entry, and the ability to manage multiple tasks with professionalism. Court recorder duties may be required and flexibility in scheduling is possible.

Qualifications

• High school diploma or GED required.
• Ability to become LEIN certified.
• State Certification as Court Recorder preferred/required.
• Previous experience in customer service and clerical work is preferred.
• Knowledge of office procedures and cash handling.

Responsibilities

• Assist the public at the counter and by phone regarding court procedures, fines, schedules and related information.
• Collect payments at the counter, process mail payments, balance cash drawer.
• Enter/upload tickets and court dispositions into the court system; update records.
• Prepare mailings and correspondence, including notices for unanswered tickets.
• Schedule court dates and coordinate with parties; facilitate Zoom hearings.

Skills

Customer service

Cash handling

Data entry

Attention to detail

Typing

Communication

Multitasking

Recordkeeping

Education

High school diploma or GED

Ability to become LEIN certified

State Court Recorder Certification

Tools

Office software

Court management system

Job description

This position acts as the primary clerk for the court and provides customer service, cashiering and general office support to the municipal court administrative office.

Work is performed under the administrative supervision of the Court Administrator.

Essential Functions

1. Customer Service: Primarily assists the public at the counter and by phone regarding court procedures, fines, schedules and related information.


2. Accounts Receivable/Cashiering: Collects payments made at the counter, including substantial sums of money. Processes mailed payments, records payment information and enters into computer system, balances cash drawer.


3. Ticket & Data Entry: Enters and/or uploads tickets and court dispositions into the court system and updates information to ensure complete and updated records.


4. Mailings & Correspondence: Prepares mailings and correspondence, including date generated notices related to unanswered tickets.


5. Scheduling: Schedules court dates, coordinates with appropriate parties and facilitates Zoom calls for hearings.


6. Court Files & Records: Files information and assists in the maintenance of court records and files.


7. New Case Filings: Works with the public safety department on new case filings, ensuring completeness and accuracy of related information.


8. General Office: Makes copies, types and provides general secretarial, clerical and administrative support to the court.


9. Court Recorder: Serves as a court recorder. An employee in this position may also be called in or have on a non-scheduled workday to handle arraignments, etc. A person in this position may also come in early or staying over from their regular shift, or the eight hour day may, with notice, be set to start and end at a non-standard time. Other flex time arrangements may also be utilized.


10. Assists with administrative duties in absence of court administrator.


11. Produces and disseminates reports as assigned.


12. Serves various clerk duties as assigned including courtroom, civil, misdemeanor, felony, jury and probation functions of the Court. Specific duties may include processing and filing notices, orders, dispositions, garnishment, warrants, show causes and associated activities.


13. Performs other duties as assigned.

Position Requirements

• High school graduation or GED equivalent.


• Ability to become LEIN certified.


• Ability to obtain and maintain State Certification as a Court Recorder


• Previous experience in customer service, office work and general bookkeeping is preferred.


• Knowledge of office procedures and best practices related to customer service.


• Knowledge of municipal operations to effectively direct and assist customers.


• Skill in using a variety of office equipment including computers, printers & related software.


• Skill in typing and entering data with speed and accuracy with strong attention to detail.


• Ability to make accurate mathematical computations to maintain a cash drawer and balance the daily deposit.


• Ability to communicate effectively and work constructively with others.

Physical Requirements

An employee in this position spends the majority of their time in an office setting with a controlled climate where they work on a computer for periods of time while sitting and/or standing, communicate by telephone or in person, and move around the office to assist customers and complete other administrative duties.