Court Case Manager 2 (41-2029) Utqiagvik

State of Alaska; Utqiaġvik (AK); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

12 paid holidays

Medical and dental coverage

Vision plan (optional)

Life insurance (employer paid)

Public Employees Retirement System (PE

Alaska Supplemental Annuity Plan (SBS)

Alaska Deferred Compensation Plan

Personal leave accrual

Job summary

The State of Alaska in Utqiaġvik seeks a Court Case Manager 2 to provide clerical and technical support for court operations. You will serve as the in-court clerk for minor offenses, civil protective orders and grand jury proceedings, and back-up for other duties after training.

Additional responsibilities include front counter service, processing filings and mail, handling revenue receipts, and maintaining court records and JuryView entries. Full-time schedule and comprehensive benefits apply.

Qualifications

• High school diploma or GED with 1 year of advanced clerical work or equivalent.
• Option 2: GED plus a 2-year paralegal curriculum from an accredited institution.
• Option 3: Bachelor's degree from an accredited college.

Responsibilities

• Serve as in-court clerk for minor offenses, civil protective orders and grand jury proceedings.
• Prepare court documents, exhibits, and summaries; maintain JuryView records.
• Answer questions at front counter; process filings and mail; receipt revenue and bail.
• Assist with protective orders, docketing, marriage licenses, and related duties.

Skills

Clerical work

Customer service

Front-desk duties

Education

High school diploma or GED

Paralegal curriculum (2-year)

Bachelor's degree

Tools

JuryView

Courtroom equipment testing

Job description

Job Description

This Court Case Manager 2 (salary range 12) position will perform a variety of clerical and technical functions in support of court operations. You will serve as the in-court clerk for all minor offense, civil protective order, and grand jury proceedings and back-up in-court clerk for civil weekend/holiday proceedings (after training). Duties will include preparing the courtroom for hearings, preparing the jury room, testing microphones and recording equipment, announcing opening and closing of court proceedings, marking and maintaining exhibits and exhibit lists, preparing an accurate summary of court proceedings, and preparing, distributing, and processing documents resulting from hearings. Additionally, you will perform jury clerk duties. This will include creating terms in JuryView for trial and grand jury, routing all requests for excusal and deferral to the judicial officer, and maintain and updating JuryView records.

As a Court Case Manager 2, you will also perform front counter duties. You can expect to answer questions via phone and in person; receive, file stamp and route court filings and all incoming mail, receive and receipt revenue and bail monies, and copy and certify court documents as needed.

Other responsibilities may include assisting customers seeking protective orders or modifications, opening and closing protective order cases; accepting, reviewing, and docketing incoming pleadings and routing to the appropriate magistrate. You will also manage minor offense citation cases, calendar and maintain warning notice/default procedures, respond to records requests, assist with marriage license applications, and prepare marriage licenses for signature.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits For Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

For additional information, see http://doa.alaska.gov/drb/index.html.

The Utqiagvik Courthouse is located on Agvik Street, just blocks from the Arctic coast. The office consists of four Court Case Managers 2 under the supervision of the Clerk of Court 3. The courthouse also has one Superior Court Judge, one Magistrate Judge, a Chambers Judicial Assistant, and a Law Clerk.

Utqiagvik is one of the northernmost cities and towns in the world and the northernmost in the United States. From May until August, the sun does not set and from November to the end of January, the sun never rises above the horizon. You may even see a polar bear in town!

For more about Utqiagvik, please visit: http://www.north-slope.org/our-communities/utqiagvik.

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov.

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer.

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution.

OR

A bachelor's degree from an accredited college.

Additional Required Information

This applies to your application submission.

Documents To Be Attached To The Application (REQUIRED)

• Post-secondary transcripts, if using education to meet minimum qualifications.
• Copies of your most recent (2) performance evaluations, if available.
• A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers and email addresses.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCE

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICE

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at [phone]. The Court System reserves the right to confirm all background information.

Contact Information

Contact Title: Recruitment

E-Mail: [e-mail]

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: [phone]

Employee Benefits

• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer paid Basic Life Insurance with additional coverage available
• 12 paid holidays per year
• Personal leave accrual based on years of creditable state service
• Option to enroll in the Alaska Deferred Compensation Plan

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov.