Court Administrator

City of St Joseph; Grosse Pointe Woods (MI); On-site; USD 70,000 - 95,000; Full time

Job summary

City of St Joseph is seeking a Municipal Court Administrator to oversee the day-to-day operations of the municipal court and serve as administrator under the direction of the Chief Judge and City Manager. The role includes planning, budgeting, policy development, staff supervision, and coordination of technology and records security.

The administrator ensures compliance with applicable laws, prepares financial reports, and guides process improvements.

Qualifications

• Knowledge of federal, state and local laws related to court operations.
• Experience in planning, budgeting and policy development for a court.
• Ability to supervise staff and manage multiple projects.

Responsibilities

• Plan, organize, manage and administer day-to-day operations of the Municipal Court.
• Develop and implement goals, policies and work standards for court operations.
• Direct staff, provide training, evaluate performance, and ensure professional development.
• Interpret laws and regulations affecting court administration and records.
• Oversee budget, expenditures, revenue tracking and financial reporting.
• Coordinate court technology, records access and information security.

Skills

General management

Budget development

Court administration

Staff supervision

Data analysis

Policy interpretation

Education

Bachelor's degree in Public Administration or Criminal Justice

Tools

MS Office

Records management systems

Job description

JOB SUMMARY

Under the direction of the Chief Judge of the Municipal Court and the City Manager plans, organizes, manages, reviews, and generally administers the day-to-day operation of the Grosse Pointe Woods Municipal Court; serves as Administrator of the Municipal Court. Performs related work as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Acts as the Administrator of the Municipal Court performing all functions and duties as defined by Michigan statute, court policies, and applicable City policies.
• Assists in or develops and implements the goals, objectives, policies, procedures and work standards for the Municipal Court.
• Plans, organizes, assigns, directs, manages, reviews and evaluates the work of assigned staff. Coordinates, training, professional development, and performance management within the authority delegated to the position.
• Interprets and implements applicable laws, regulations, policies, and procedures relating to court administration.
• Assists in or develops and implements the goals, objectives, policies, procedures and work standards for the Municipal Court
• Selects personnel and provides for their training and professional development.
• Resolves employee disputes.
• Provides the fiscal management of the Municipal Court including, but not limited to, the preparation and administration of the budget; authorization and monitoring of expenditures; monitoring and distribution of revenue; auditing of bank statements and financial reports; maintenance of financial records including escheatable properties; justifies and authorizes the movement of court funds; prepares periodic financial reports for the Chief Judge and City Manager.
• Confers with Municipal Court Judge regarding laws, policies, and administrative programs and procedures.
• Plans and conducts studies related to court activities and functions. Gathers and analyzes data, evaluates alternatives, makes recommendations and prepares narrative and statistical reports.
• Coordinates court technology, records access, information security, and confidentiality requirements with appropriate personnel.
• Manages the Municipal Court facilities including, but not limited to, the maintenance, renovation, physical security, safety, emergency preparedness, continuity procedures with appropriate City departments and public-safety personnel, and general care of the facilities.
• Completes other work as assigned.
  

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

EMPLOYMENT QUALIFICATIONS

Knowledge, Skills, and Abilities:

• Principles, practices and procedures related to general management include, but not limited to, the management and support of the Municipal Court operations, programs and activities.
• Applicable federal, state, and local laws and regulations.
• Administrative principles and practices include, but not limited to, planning and goal setting, program and budget development and administration, court administration.
• Labor relations; principles and practices of employee supervision.
• Research, data and information analysis, and report preparation techniques.
• Computer and electronic information management applications related to the work.
• Office administrative principles and practices, including the operation of standard office equipment.
• Records and information management; both electronic and paper-based.
• Financial management and recordkeeping practices.
• Planning, organizing, directing multiple administrative operations, and project functions and activities.
• Planning, directing and reviewing the work of others and training others in process and work procedures.
• Developing, interpreting, applying and explaining complex laws, policies, procedures and regulations.
• Analyzing complex administrative problems, evaluating alternatives and implementing sound recommendations.
• Setting priorities, coordinating multiple projects, and meeting critical deadlines.
• Using sound, independent judgment within established policy and procedural guidelines.
• Maintaining accurate records and files; both electronic and paper-based.
• Preparing clear, concise and effective written materials.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

LICENSES/CERTIFICATIONS

Must either possess a valid driver's license or be able to attend off-site meetings on behalf of the court.
Must be able to meet qualifications to be a LEIN (Criminal justice Information System/Law enforcement Information Network) operator.
Must obtain and maintain State of Michigan certification as a Court Electronic Recorder (CER) or Court Electronic Operator (CEO).