Court Administration Support Specialist

City of Dayton; Dayton (OH); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The City of Dayton is seeking a courteous Receptionist for the Court Administration office. You will greet visitors, answer calls, and perform clerical tasks to keep operations running smoothly.

The role requires strong communication, accuracy in record-keeping, and the ability to manage multiple tasks in a fast-paced environment. You will interact with the public, attorneys, and court personnel, supporting daily administrative functions and ensuring a professional image.

Qualifications

• High School Diploma or GED with prior clerical experience.
• Word processing and office practices, procedures, and equipment skills.
• Willingness to complete Court security training.
• Independent judgment and experience working with the public.
• Professional conduct and attire.
• Discretion with confidential matters; experience as an administrative assistant or secretary in a court or legal office.
• Accurate typing and clerical skills, including Microsoft Word and Excel.
• Experience with office practices, procedures, and equipment.
• Excellent verbal and written communication skills, including accurate spelling, punctuation, and grammar, plus legible handwriting.
• Familiarity with legal terminology.
• Time management and organizational skills.
• Ability to be trained in Kronos, Banner, Seamless Docs, SharePoint, WEJIS.
• Ability to work as part of the Court team.
• Ability to work well with the public, parties to a case, Judges, attorneys, and Court staff.
• Ability to multitask and prioritize work.

Responsibilities

• Greet and assist visitors to the Court Administration office.
• Answer phone calls and direct inquiries to the proper department.
• Handle public complaints and refer sensitive matters to the Court Administrator.
• Deliver documents to other departments within the Court and/or City.
• Record daily attendance in Kronos for all Court employees.
• Maintain office supplies and notify when replenishment is needed.
• Submit maintenance requests and liaise with Facilities.
• Arrange interpreters and appointed counsel for court proceedings.
• Assist with public records requests and audio recordings.
• Submit judges' reports monthly to the Ohio Supreme Court.
• Prepare appointed counsel fee bills for Montgomery County payment.

Skills

Typing

Public interaction

Microsoft Word

Microsoft Excel

Time management

Multitasking

Attention to detail

Discretion

Education

High School Diploma or GED

Tools

Kronos

Banner

Seamless Docs

SharePoint

WEJIS

Job description

The City of Dayton is seeking a courteous Receptionist for the Court Administration office. You will greet visitors, answer calls, and perform clerical tasks to keep operations running smoothly.

The role requires strong communication, accuracy in record-keeping, and the ability to manage multiple tasks in a fast-paced environment. You will interact with the public, attorneys, and court personnel, supporting daily administrative functions and ensuring a professional image.