Course Support Administrator

International Executive Service Corps; Dayton (OH); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

401K plan

Medical insurance

Dental insurance

Life insurance

Tuition reimbursement

Paid time off

11 paid holidays

Job summary

Bering-Alaka`ina Holdings, LLC is seeking a Course Support Administrator to support our government customer at Wright-Patterson Air Force Base, Ohio. You will handle day-to-day operations for professional courses and workshops, coordinate data, and assist instructors with materials.

The role requires strong organizational skills, 3 years in administrative management, and proficiency with Microsoft Office and SharePoint within a federal environment.

Qualifications

• Must have either an associate’s degree or a minimum of four (4) years’ experience as an academic administrative assistant.
• Three (3) years' experience as an administrative program manager.
• Advanced typing skills and strong organizational abilities.

Responsibilities

• Provide administrative and technical support to course directors and instructors.
• Assist staff with organization and transmission of day-to-day data and information.
• Perform general clerical duties including telephones, correspondence, and documentation.
• Assist instructors with lectures, teaching materials, and administrative requirements.
• Update USAFSAM webpages and coordinate with Share Point Manager and Technical Expert.
• Maintain and coordinate travel via ETMS and TRS; manage travel documentation.

Skills

Administrative program management

Microsoft Office proficiency

Advanced typing

Organizational skills

Independent work

Education

Associate degree

4+ years experience as admin assistant

Tools

SharePoint

ETMS

TRS

DTS

MICT

vPC

Livelink

Microsoft Office (Access, Excel, Word, PowerPoint, Visio)

Adobe Acrobat

Job description

Bering-Alaka`ina Holdings, LLC is looking for a Course Support Administrator to support our government customer located in Wright-Patterson Air Force Base, Ohio.

DESCRIPTION OF RESPONSIBILITIES:

• Provide administrative and technical support to the USAFSAM/FEEE Course and Program Directors and Instructors with day-to-day operations, management of professional courses and workshops.
• Assist staff in organization and transmittal of day-to-day data and information.
• Perform administrative activities to include answering telephones, electronic correspondence and documentation, working with USAFSAM/ED on administrative documentation requirements of USAFSAM/FEEE courses, prepare, review, and edit written correspondence and the maintenance and updating files and records.
• Assist course instructors with lectures, teaching materials and administrative requirements.
• Serve as the initial point of contact for updating the USAFSAM Aerospace Medicine Education Branch portions of the Air Force Knowledge Exchange webpages.
• Assist the Share Point Manager and Technical Expert.
• Serve as the Livelink Knowledge Manager.
• Work with internal computer programs such as Education Training Management System (ETMS), Travel Request System (TRS), Defense Travel System (DTS), Management Internal Control Toolset (MICT), Virtual Personnel Center (vPC), Sharepoint, and LiveLink.
• Prepare, coordinate, and submit travel requests through various electronic systems such as Education Training Management System (ETMS) and Travel Request System (TRS).
• Assist in maintaining the Continuing Medicine Education CME database for students attending USAFSAM/FEEE courses.
• Assure confidentiality of documents, communications, and data related to the duties above.
• Monitor office supplies and request replenishment of office supplies in a timely manner.
• Provide administrative and technical support to the USAFSAM/FEEE Course and Program Directors and Instructors with day-to-day operations, management of professional courses and workshops.
• Support or provide direct administrative and technical support to all USAFSAM/FEE Graduate Medical Education (GME) programs.
• Provide administrative support of Graduate Medical Education (GME) principal investigators (PIs) at USAFSAM to include receiving research protocols, surveying protocols to ensure they are properly formatted, transferring protocols to the IRB Administer for review, documenting actions into the database, sorting and/or tabulating spreadsheet data, filing and maintaining archived records, answering non-technical questions from the investigators, and performing general clerical and administrative duties.
• Other duties as assigned by Supervisor

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

Must have either an associate’s degree or a minimum of four (4) years’ experience as an academic administrative assistant.

REQUIRED SKILLS AND EXPERIENCE:

• Three (3) years' experience as an administrative program manager
• Working knowledge of Microsoft Office programs such as Access, Excel, Word, PowerPoint, and Visio in addition to Adobe Acrobat 10X.
• Advance typing skills, extensive organizational skills and the ability to work independently.
• Proficiency in the use of Microsoft Office software to include advance Excel functions, PowerPoint, Adobe, and Advanced document management tools.
• Experience with Share Point to include the ability to build and maintain a Share Point site.

DESIRED SKILLS AND EXPERIENCE:

Administrative assistant experience in a military setting is highly desired.

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be a US citizen.
• Must be able to pass a Tier 1 /NACI background check.

Bering-Alaka`ina Holdings, LLC is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process. We E-Verify all employees.

As a part of BSNC, Bering- Alakaina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants and shareholder spouses who meet the minimum qualifications for the job. Qualified job candidates will generally be considered in the following order: BSNC shareholders, descendants, shareholder spouses, current employees, and outside candidates. The BSNC Shareholder Development department tracks and monitors the implementation of the Shareholder Hire Preference across its operations.

Bering-Alaka`ina Holdings, LLC is comprised of industry-recognized government service firms designated as Alaska Native Corporation (ACN)-owned and 8(a) certified businesses and includes Ke`aki Technologies, LLC; Laulima Government Solutions, LLC; Kūpono Government Services, LLC; Kapili Services, LLC; Po`okela Solutions, LLC; Kīkaha Solutions, LLC;and Pololei Solutions, LLC.

For additional information, please visit www.beringalakaina.com

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