Senior Product Management Support (Team Lead)

International Executive Service Corps; Frederick (MD); On-site; USD 140,000 - 180,000; Full time

Job summary

Bering-Alaka`ina Holdings, LLC is seeking a Senior Product Management Support (Team Lead) to bolster our government customer at Fort Detrick, MD. The role demands deep DoD acquisition expertise and coordination across IPTs, meetings, and reviews to drive medical product development in a regulated environment.

The candidate will lead documentation, schedules, and risk analyses, integrate FDA/DoD requirements, and ensure timely, accurate information flows with internal and external stakeholders.

Qualifications

• Bachelor’s degree required.
• 6–8 years of relevant experience.
• Knowledge of DoD acquisition processes and DoD/FDA regulations.
• Ability to interpret and apply DoD directives and policies.

Responsibilities

• Provide program management support for DoD acquisition programs and medical product development.
• Coordinate IPTs, Working Groups, and Product Manager/vendor meetings; support IPRs and MDRs.
• Prepare and maintain project management documents, schedules, risk logs, and briefing materials for program reviews.

Skills

DoD regulations

FDA processes

DoD acquisition

PPBE

DoDI 5000

Interpersonal skills

Communication skills

MS Office 365

Education

Bachelor’s Degree

Tools

MS Office 365

Job description

Bering-Alaka`ina Holdings, LLC is looking for has a potential need for a Senior Product Management Support (Team Lead) to provide support for our government customer in Frederick, MD at Fort Detrick Army Base.

DESCRIPTION OF RESPONSIBILITIES:

• Support the organization in the day-to-day medical product development activities according to DoD and acquisition policies and regulations.
• Participate in meetings central to defense acquisition program/project management including but not limited to: Integrated Product Team (s) (IPT), Working Group (s), and Product Manager/Vendor meetings; as well as other meetings part of the acquisition process including, but not limited to, In Process Reviews (IPRs) and Milestone Decision Reviews (MDRs).
• Organize and prepare for meetings, schedule teleconferences, create and distribute agendas, create meeting minutes to include draft/final minutes, and deliver assessments in the form of information products including packages and briefings to the organization.
• Coordinate site visits (e.g. clinical, vendors, testing facilities, manufacturing facilities).
• Support the coordination of the conduct of developmental testing as well as support and coordinate operational assessment and testing, to include delivery of test items such as test articles and manuals.
• Populate and maintain tracking of action items/taskers for specified product development programs according to DoD and DHA policies and procedures.
• Monitor, coordinate, and report responses to external requests and tasks for information, ensuring responses are timely and accurate.
• Use the electronic document management systems that maintain and transmit program documentation and records.
• Manage the electronic filing, maintenance, and recovery of all program documentation on existing electronic records management systems.
• Support the conduct of market research, support analyses, and review of existing tech base programs.
• Participate in task forces and surveys, studies, and other investigations of areas of management operations to determine adequacy of medical equipment.
• Support the management and execution of product evaluations and responses for external inquiries.
• Provide Program Management Support within the realm of the DoD’s acquisition process by applying knowledge related to Federal regulations, policies and procedures to requirements involving the major issues and goals and objectives for product development. At a minimum, Federal Regulations include the DoDI 5000, FDA regulatory statutes, and Service-specific policies.
• Produce draft reports, briefings, and decision/information papers identifying impacts, risks and opportunities for PMO review.
• Lead and/or participate in meetings central to defense acquisition program/project management including but not limited to: Integrated Product Team(s) (IPT), Working Group(s), and Product Manager/Vendor meetings, as well as other meetings part of the acquisition process including, but not limited to, In Process Reviews (IPRs) and Milestone Decision Reviews (MDRs).
• Coordinate and conduct site visits (e.g., clinical, vendors, testing facilities, and manufacturing facilities) and shall coordinate the conduct of developmental testing and operational assessment and testing, to include delivery of test items such as test articles and manuals.
• Prepare and maintain project management documents for assigned programs (e.g., integrated master schedules (IMS)/Gantt charts; stakeholder communication plans; risk analysis and management logs; change/decision logs, memos for program record; responses to requests for information; situational reports, executive summaries, information/position/white papers etc.) IAW project management best practices and DoD acquisition guidelines.
• Develop and maintain technical, budgetary, programmatic, administrative, and acquisition milestone documentation, to include program briefings IAW applicable DoDI 5000 series regulations to ensure successful decision reviews, such as Business Case Analyses (BCA), Strategy Plans, Simplified Acquisition Management Plans (SAMPs), Acquisition Decision Memoranda, Life Cycle Cost Estimates (LCCEs), Test and Evaluation Master Plans (TEMPs), Risk Management registers, and other documentation as needed to support the development effort of assigned programs.
• Communicate and coordinate with internal and external stakeholders to meet program objectives and shall document their coordination, including the achievement of concurrence and/or non-concurrence with comments.
• Assist in coordinating any needed support agreements with extramural customers, DoD stakeholders, or commercial entities.
• Populate and maintain tracking of action items/taskers for specified product development programs according to DoD and DHA policies and procedures.
• Monitor, coordinate, and report responses to external requests and tasks for information, ensuring responses are timely and accurate.
• Employ effective risk management practices in support of the program acquisition strategy.
• Support management of the progress of projects/products and provide recommendations on acquisition strategies, maturity and risk of technologies, assess capability gaps for the focus areas for further development and/or investment.
• Use the designated electronic document management systems that maintain and transmit program documentation and records.
• Manage the electronic filing, maintenance, and recovery of all program documentation on existing electronic records management systems.
• Provide support for all relevant testing, to include all FDA and non-FDA regulated activities and events.
• Monitor the progress of acquisition program activities and provide recommendations on impact to acquisition strategies, maturity and risk of technologies, ability to address capability gaps for the focus areas for further development and/or investment.
• Support the acquisition program to ensure the COR has auditable COR file and acquisition program documentation that meets acquisition and regulatory requirements.
• Conduct market research, support analyses, review existing tech base programs, and recommend acquisition strategies to strengthen and engage medical requirements and/or medical capabilities in support of force health protection and provide information packages based on the results of these analyses.
• Participate in task forces and surveys, studies, and other investigations of areas of management operations to determine adequacy of medical equipment.
• Support the management and execution of product evaluations and responses for external inquiries.
• Provide expertise in the planning, execution, and optimization of business operations.
• Responsible for analyzing current operational processes, identifying areas for improvement, and developing and implementing solutions that enhance efficiency, effectiveness, and alignment with organizational goals.
• Analyze existing business operations processes and workflows to identify bottlenecks, inefficiencies, and opportunities for improvement.
• Develop and implement optimized business processes, policies, and procedures leveraging best practices.
• Identify and recommend technology solutions to streamline operations and improve data management.
• Develop and monitor key performance indicators (KPIs) to track operational performance and identify areas for continuous improvement.
• Provide training and support to staff on new processes and technologies.
• Interpret processes, workflows, and other operational procedures from DoD and DHA for use within the PMO and incorporate or revise existing PMO operations to align with new operations from higher authorities.
• Inform and train PMO personnel on any new or changed operations.
• Serve as a central point of contact for external requests for information pertinent to the PMO or portfolio; circulate RFIs to SMEs; and aggregate, review, refine, and disseminate responses.
• Provide expertise in strategic external engagement strategies, spearheading the development and implementation of external engagement strategies to foster strong relationships with key stakeholders, promote the organization's mission, and advance its strategic objectives.
• Develop and execute comprehensive external engagement strategies to build and maintain relationships with key stakeholders.
• Plan and manage external events, conferences, and meetings.
• Develop and maintain effective communication channels with external stakeholders, including website content, social media presence, and email newsletters.
• Represent the organization at external events and meetings.
• Identify and track external trends and issues that may impact the organization.
• Develop and maintain a database of key external stakeholders.
• Develop and deliver presentations and reports to senior management on business operations and external engagement initiatives.
• Collaborate with cross-functional teams to achieve organizational goals.
• Stay up to date on industry trends and best practices; adhere to all relevant regulations and policies.
• Other duties as assigned by Supervisor.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

• Must hold minimum of Bachelor’s Degree

REQUIRED SKILLS AND EXPERIENCE:

• Must have minimum of six to eight (6-8) years’ of relevant experience.
• Must have knowledge related to Federal regulations, policies and procedures to requirements involving the major issues and goals and objectives for product development.
• Must possess working knowledge of the DoD capability requirements development process, the DoDI 5000 systems acquisition process, DoD Planning, Programming, Budget and Execution (PPBE) system, and organizational acquisition policies.
• Must be capable of integrating the DoD acquisition processes with the FDA regulatory processes and the Environmental Protection Agency (EPA) process as required per product classification, including drugs, biologics, blood and blood products, medical devices, and other regulated medical solutions.
• Must possess the expertise to interpret and synthesize information from new or changing DoD or Agency Directives, Instructions, and guidance documents.
• Must be capable of operating independently to support the organization in the day-to-day medical product development activities according to DoD and DHA acquisition policies and regulations.
• Must have the ability to apply interpersonal skills and knowledge of the DoDI 5000 to assigned products.
• Must have proficiency, training and experience in Defense Acquisition Systems.
• Must have the capability of developing and updating schedules, as well as assist in the development of LCCEs.
• Must expertise in the planning, execution, and optimization of business operations.
• Must possess strong analytical and problem-solving skills and excellent communication, presentation, and interpersonal skills.
• Must be proficient with the Personnel performing in this task area shall be proficient with the MS Office 365 suite of applications on an advanced level.

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be a U.S. Citizen, born or naturalized; for the purposes of this work Visa and GreenCard holders do not qualify and will not be considered.
• Must have an Active Secret Clearance.

This posting is a pooling requisition only for a position(s) associated with a proposal for a Government contract. A hiring action will not be made from this requisition, and salary information is not available.

Bering-Alaka`ina Holdings, LLC is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please clickhereto request accommodation. We E-Verify all employees.

As a part of BSNC, Bering- Alakaina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants and shareholder spouses who meet the minimum qualifications for the job. Qualified job candidates will generally be considered in the following order: BSNC shareholders, descendants, shareholder spouses, current employees, and outside candidates. The BSNC Shareholder Development department tracks and monitors the implementation of the Shareholder Hire Preference across its operations.

Bering-Alaka`ina Holdings, LLC is comprised of industry-recognized government service firms designated as Alaska Native Corporation (ACN)-owned and 8(a) certified businesses and includes Ke`aki Technologies, LLC; Laulima Government Solutions, LLC; Kūpono Government Services, LLC; Kapili Services, LLC; Po`okela Solutions, LLC; Kīkaha Solutions, LLC;and Pololei Solutions, LLC.

For additional information, please visit www.beringalakaina.com

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