Course Scheduling and Space Management Coordinator

Embry-Riddle Aeronautical University; Daytona Beach (FL); On-site; USD 40,000 - 80,000; Full time

Job summary

Join a leading institution in aviation and aerospace education, where you can play a vital role in optimizing academic operations. As the Course Scheduling and Space Management Coordinator, you will be responsible for developing and executing the academic course schedule while ensuring efficient use of classroom spaces. This dynamic position requires strong organizational and communication skills, as you will collaborate with various departments to enhance student success and faculty needs. Be part of an innovative team that values inclusivity and strives for excellence in education. If you're ready to make a significant impact, this opportunity awaits you.

Benefits

Generous Time Off

Health Benefits

Tuition Coverage

Retirement Contributions

Qualifications

• Bachelor's degree or Associate's with 2 years experience required.
• 3-5 years of administrative work experience preferred.

Responsibilities

• Coordinate academic course schedules and classroom space assignments.
• Serve as the primary contact for scheduling and space issues.

Skills

Organizational Skills

Problem-Solving

Communication Skills

Data Analysis

Adaptability

Education

Bachelor's Degree

Associate's Degree

Tools

Microsoft Office

PeopleSoft

Scheduling Software

Job description

Job Description

Discover Your Future with Embry-Riddle Aeronautical University!

Embry-Riddle: A Global Leader in Aviation and Aerospace

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.

Perks Await You at Embry-Riddle!

• Generous Time Off: Enjoy 15 days of personal leave in your first year, plus 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Health Benefits: Access comprehensive medical, dental, and vision coverage, wellness programs, and fitness memberships. Flexible spending and health savings accounts help you manage healthcare costs.
• Tuition Coverage: Get 100% tuition coverage for one undergraduate and one graduate degree. Your spouse and dependent children up to age 26 are eligible for 100% coverage for undergraduate tuition and 80% for graduate tuition.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan annually, plus a 4% matching contribution, with no vesting period.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. For further information, please visit our website.

Opportunity:

Join the Aviation and Aerospace vanguard!

Step into a dynamic role with Embry Riddle Aeronautical University, where innovation meets opportunity. Be part of a leading institution that’s at the forefront of aviation, aerospace, and STEM education. We offer an exciting environment, cutting-edge projects, and the chance to influence tomorrow. Ready to make a difference? Take flight with Embry-Riddle and explore this diverse career opportunity today.

The Course Scheduling and Space Management Coordinator is a key member of the academic operations team, responsible for the strategic planning, development, and execution of the institution’s academic course schedule and classroom space assignments. This fast-paced, detail-oriented position ensures that academic offerings are scheduled in a way that maximizes room usage, supports student progression and faculty needs, and aligns with institutional goals for efficiency, accessibility, and student success.

Reporting to the Assistant Registrar, the Coordinator works in close collaboration with academic departments, the Registrar’s Office, Facilities, and Information Technology to manage the course scheduling process from planning to implementation. This includes maintaining term timelines, ensuring accurate data entry, resolving scheduling conflicts, and recommending space utilization strategies. The role also involves reviewing data to inform space allocation decisions, identifying trends in classroom use, and supporting long-term space planning initiatives.

In addition to technical responsibilities, the Coordinator serves as a vital liaison and resource for department schedulers, faculty, and administrative staff. This includes providing training on scheduling tools and policies, offering support in resolving course planning issues, and promoting transparency and consistency across scheduling processes. The successful candidate will bring a detail-oriented, compliance mindset, strong communication skills, and a collaborative approach to optimizing the academic scheduling and space management operations of the institution.

• Space Management: Oversee classroom assignments, ensuring optimal use of general-purpose classrooms and department-managed spaces. Use space planning software and reporting tools to review utilization and identify opportunities for improvement. Coordinate with Facilities and IT to ensure classroom technology and setup meets instructional needs. Collaborate on capital planning projects by providing data and insight on space usage and academic scheduling trends. Support classroom reservation processes for academic events during and outside the academic term.
• Course Scheduling: Coordinate the development of the academic course schedule for residential campuses each term in collaboration with academic departments, including the approved list of Worldwide Course offerings. Maintain scheduling timelines, deadlines, and policies to ensure consistency and accuracy. Input, review, and maintain course section data in the student information system (PeopleSoft), Schedule 25 and other scheduling software. Monitor scheduling conflicts and work with departments to resolve issues related to instructor availability, room conflicts, and enrollment limits. Support cross-listed, co-located, and special session scheduling processes.
• Data Reporting and Analysis: Prepare reports on course offerings, classroom utilization, enrollment trends, and scheduling efficiency. Contribute to institutional research efforts related to academic planning, accreditation, and strategic initiatives. Maintain documentation on scheduling procedures, space allocation policies, and classroom inventory. Test software updates and audit data as required.
• Customer Service and Communication: Serve as the primary point of contact for faculty, staff, and academic administrators regarding scheduling and space issues. Provide training and support to department schedulers on systems, policies, and best practices. Develop communication materials and user guides related to scheduling processes.
• Create and schedule Study Abroad, Exchange, Internship, GAETZ, Co-Op and Embry-Riddle Language Institute course and facilitate communication with registration area.
• Provide assistance with the daily operations of the Office of the Registrar and offer administrative support as required.

Qualifications

• Bachelor's degree or Associate's Degree plus 2 years comparable experience.
• Minimum of 3-5 years of related administrative work experience.
• Comply with State, Federal, and University policies.
• Possess strong computer skills, including proficiency in Microsoft Office, Teams, student information systems and third-party software applications.
• Demonstrate excellent organizational skills, adaptability, problem-solving, research, and analytical abilities.
• Contribute to a positive, inclusive, and team-oriented work environment as a highly motivated, self-directed, and capable team member who manages multiple tasks concurrently.
• Exercise sound judgment in handling various issues.